The document discusses notices, agendas, and minutes for meetings. It defines a notice as a communication that informs people about an upcoming meeting's time, date, place, and business. An agenda outlines items to be discussed, while minutes provide a written record of resolutions and decisions made. The document provides examples of notices with and without agendas. It also compares agendas and minutes, noting key differences like how agendas are prepared in advance and minutes are written records approved later.
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Meetings Do Matter!
Meetings are a place not only to get information, but also where people make judgments about each other. Meetings are your stage to present yourself in a positive light. Don't miss out on that opportunity. It could make or break your career!
In the rest of this lesson you'll get tips for getting more from meetings, as well as making a good impression while you're there.
BSBADM502 Assessor Guide v4.0 Page 1
Assessment Event 1 – Knowledge Questions
Please do yourself (6 questions)
Assessment Event 2: My Career Unlimited Simulation
In this assessment, the student will undertake a number of tasks associated with preparing and chairing two meetings
for the developing of strategies to support students in their studies. The first meeting will be to have an informal
discussion about the issues impacting on students in their course of studies. The second meeting will be formal to
develop a set of strategies to assist students in their course of study. Both meetings are observed by the assessor.
The simulation in Assessment Event 2 has its own set of requirements which include:
type of environment, facilities, materials, and equipment (where applicable)
background to the organisation
profiles and actions of actors involved in the simulation.
Please ensure that you familiarise yourself with the set of requirements that underpin this simulation. These are
located in the Appendix of this document.
This is important because simulations are notorious for the lack of validity and reliability. To address this potential, we
have listed detailed profiles of all stakeholders involved. This includes actors who will play a pivotal role in interacting
with your student to replicate a real-world setting, and in doing so, to ensure the assessment meets the rules of
evidence and the principles of assessment.
You need to organize 2 meetings
Informal meeting & formal meeting – all answers are related to these 2 meetings
1.1 Identify the types of meetings being organised and their purpose
R 1. reviewed the simulation provided and stated the purpose of both meetings
R 2. reviewed the policy and procedures for meetings and listed the types of meetings to be used
R 3. word count for type and purpose was approximately 50 words.
PLEASE GO TO - Appendix A: My Career Unlimited Simulation
Topic The challenges that students deal with while studying.
Purpose of informal meeting
Purpose of formal meeting
Type of meeting informal
Type of meeting formal
1.2 Develop a plan for conducting meetings
R 1. developed a plan for the implementation of their meetings:
included a minimum of five actions and outcomes for meetings
listed the types of meetings to be used
included the costs for these actions and commented on any variation to the budget allocation
BSBADM502 Assessor Guide v4.0 Page 2
Plan for formal and informal meeting
1.3Develop agendas for the meetings
R 1. developed an agenda for both meetings
R 2. agenda structure was aligned to the type of meeting required
Informal meeting
statement of the meeting's purpose
background to the meeting
date, time and location of meeting
agenda items
duration of meeting
Sample below
AGENDA FOR INFOMAL MEETING
AGENDA FOR FOMAL MEETING
BSBADM502 Assessor Guide v4.0 Page 3 ...
Board Meeting Minutes - 8 Things You Should Never MisseBOARDsolutions
Taking effective meeting minutes is an important aspect of board management but isn’t always easy. Many board secretaries and others responsible for taking minutes struggle with determining what should be recorded and how. Join Zenda Bowie, director of field services and parliamentarian for the Georgia School Boards Association (GSBA) as she shares her list of meeting minutes must-haves, along with some of her best tips.
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1. Saturday, July 12, 2014mskabir_mgt@yahoo.com
1
BUS-202: Business Communication
A Session
on
Notice, Agenda & minutes
2. Saturday, July 12, 2014mskabir_mgt@yahoo.com
2
Notice
The statement that contains the particulars of holding a
meeting is known as notice. It is one kind of request to
the members for attending the meeting. The date, time,
place and agenda are informed through the notice. It
may be oral or written.
“ A notice is the communication-verbal or written ,
informing the persons entitled to attend the meeting
about the time, date, place and the business of the
meeting.” - S.K. Dutta
3. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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A notice (without agenda)
Confidence Cement Limited
32, Motijheel C/A
Dhaka-1000
October 1, 2009
Notice
Notice is hereby given that the second meeting of the Board of
Directors will be held at the registered office of the company at 3.30
p.m. on Friday October 10, 2009.
…………………………
A.F.M. Hasan
Secretary
4. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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Notice
Date: 20.08.2009
The students of BBA, L.L.B (Hons.), BA (Hons.) in English, B.Sc.(Hons.) in
Economics, B.Sc. in CSIT and other undergraduate programs are requested
to take clearance from the Account Section for payment of their tuition
and other fees up toSummer,2009 on any working day from 26.08.2009 to
07.09.2009 and deposit the fees into the Bank just after getting
clearance.
Otherwise, they will not be issued Admit Cards for the Semester Final
Examination,2009.
………………………….
Prof. Md. Ali Azam
Pro-Vice Chancellor
Copies Distribution
Deputy Director of Accounts
Asst. Registrar (P.O. to VC)
All Faculties in Charge
All classes of the undergraduate programs
Office copy
5. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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Agenda
Agenda is a document that outlines the contents of a
forthcoming meeting. It is usually sent along with the
notice of the meeting. Basically agenda is a statement of
business or assignment to be discussed in the meeting on
which minutes and decisions are taken thereafter. Agenda
should be specific and clear to all authorized person.
6. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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A Specimen of Notice With Agenda
Confidence Cement Limited
32, Motijheel C/A
Dhaka-1000
October 1, 2009
Notice
Notice is hereby given that the second meeting of the Board of Directors
will be held at the registered office of the company at 3.30 p.m. on Friday
October 10, 2006
Asif Iqbal
Secretary
Agenda:
1. Confirmation of the minutes of the last meeting.
2. Matters arising from the minutes
3. Financial irregularities of company accountants.
4. Confirmation of the appointment of Auditor.
5. Date of next meeting.
7. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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Importance / Necessity of Agenda
Agenda is an official list of things to be done or dealt with at a
particular meeting. It is drawn up by the secretary consultation
with the Chairman. The importance or necessity of agenda is
pointed out below:
1. It informs the persons to be attended at the meeting
2. Free discussion is possible
3. Decisions are taken easily
4. Exchange of opinions is possible before meeting
5. It ensures that only matters relevant to that particular meeting
are discussed
6. It facilitates the preparation of the minutes.
8. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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Minutes
Minutes is a chronological written statement of resolutions taken in
meeting. It is taken on the elaborate discussion of the agenda. It is
a list of motions and resolutions adopted after detailed discussion
of persons attended in the meeting, preserved it for decision
making and policy implementation.
It is to be mentioned that the minutes requires to be approved by
the participating members of the meeting. The minutes must be
concluded by the signatures of the Chairman, secretary, and other
authorized person of the meeting.
9. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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Difference Between Agenda and Minutes
1. Definition:
Agenda: is an official list of things to be done or dealt with at
particular meetings.
Minutes: The official records of discussions held and decisions taken
at a meeting are called minutes.
2. Preparation:
Agenda: drawn up by the secretary in consultation with the Chairman.
Minutes: are generally written by the secretary of the organizational
unit.
3 Purpose:
Agenda: Gives the members an idea about the topics to be discussed.
Minutes :Preservation of the resolution of the meeting for future
reference.
10. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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Difference Between Agenda and Minutes
4. Authority:
Agenda: Top level management gets and things over the agenda.
Minutes: All members at the meeting discuss and take decisions
5. Read out
Agenda: At the beginning of the meeting it is read out.
Minutes: At the next meeting it is read out.
6. Approval
Agenda: It need not requires to be approved earlier.
Minutes: It needs to be approved by the members at the next
meetings.
7. Where Written
Agenda: It is generally written in the notice board.
Minutes: It is written in the company's minutes book.
12. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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ABC Company Limited
Minutes
Of the first meeting of the Board of Director held on Friday,24th
April,2009 at 3.00 p.m. at the Registered Office, Dhaka Commerce
College Road, Mirpur-2, Dhaka.
Present:
Mr. A
Mr. B
Mr.C (Directors)
Mr. D
Mr.E
Mr. Rajib Hazra, Secretary
Mr. Khan, Solicitor
13. Saturday, July 12, 2014mskabir_mgt@yahoo.com
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No. of
Minutes
Subject of Minutes Details of Minutes
1. Chairpersons of
Meeting
Mr. Shafiul Alam was unanimously
elected Chairperson of the Meeting.
2. Chairperson of the
Company
Resolved: That Mr. Shafiul Alam be
and he is hereby appointed
Chairperson of the Board and of the
Company
3. Quorum Resolved: That three directors
shall constitute a quorum at the
Board meeting
4. Appointment of
Secretary
Resolved: That Mr. Humayun Kabir,
be and is hereby appointed
secretary of the Company at a
salary of Tk 25000 per monthto be
terminable on three month’s notice
either side
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No of
Minutes
Subject of
minutes
Details of minutes
5 Appointment
of Bankers
6 Prospectus
7. Seal
8. Next meeting The next meeting of the Board was
fixed to be held on Friday, 1st
April,2009 at 3.00 p.m.
Dated:
20.04.2009
Mr. Shafiul Alam
Chairperson
Mr. Rajib Hazra,
Secretary