3. TECHNICAL OR SCIENTIFIC
REPORT WRITING
DEFINITION:
โIt is a document that describes the process,
progress, or results of technical or
scientific research or the state of a
technical or scientific research problemโ
4. OBJECTIVE
โข It identify exactly what information it
covers?
โข For whom it is written?
โข And why it should be produced?
5. INTRODUCTION
โข It includes:
1. Background to the topic
2. A clear statement of the purpose of the
report
3. A clear statement of the aims of the
project
6. THE GOOD TECHNICAL REPORT
โข A good report is easy to recognize.
โข Its title is precise and informative, its layout and
format are well organized.
โข Reading a well written report is pleasurable : the
style is accurate, fluent and concise.
โข The diagrams, which includes to guide non-
verbal material such as tables and graphs, are
well presented and clearly labeled.
7. EXAMPLE
โข Annual or executive report:
โข It is made on yearly basis to show the
performance of a company at the end of the
period.
โข It contain:
1.Company profile
2.Financial highlights
4.Board of directors and officers
5.Auditors report
8. SUMMARY OR EXECUTIVE
SUMMARY
โข a summary of the purpose and findings of
the work
โข usually limited to one page
โข a stand alone document "summarizing"
the work.
9. TABLE OF CONTENTS
โข include all chapter headings and sub-
headings
โข use indentation and spacing for effective
layout
โข identify each appendix.
10. LIST OF GRAPHICS
โข List of Tables with titles and page
numbers
โข List of Figures with titles and page
numbers.
12. KEY POINTS FOR GOOD
TECHNICAL REPORT WRITING
โข The reader is the most important person.
โข Keep the report as short as possible.
โข Organize for the convenience of the report user.
โข All references should be correct in all details.
โข The writing should be accurate, concise and unobtrusive.
โข The right diagram with the right tables should be in the
right place for the reader.
โข Summaries give the whole picture, in miniature.
โข Report should be checked for technical errors, typing
Errors and inconsistency.
โข The report should look as good as it is.