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DIFFERENT TYPES OF REPORTS
Society/School Report
Report to the Principal
Police Report
News Report
Book Report
SPM 2004 - A REPORT TO THE PRINCIPAL &
SPM 2009 - A REPORT TO THE PRINCIPAL
The Report to the Principal
 This kind of report is a formal account of
  an incident which happened in school.
  The purpose is for the principal as to
  carry out an investigation and take
  action. Thus, the report is addressed to
  the school principal.
FORMAT




Suggested Format
STEP 1: THE FIRST PART IS AS FOLLOWS (JUST
        SUGGESTION, NO HARM TO FOLLOW):

TO: __________________
FROM: ________________
SUBJECT: ______________
DATE: ________________
STEP 2: ADDRESS THE RECEIVER, WRITE DOWN THE
        NAME OF PRINCIPAL AND THE SCHOOL AS
        WELL.
STEP 3: NEXT LINE, WRITE DOWN THE NAME
        OF THE SENDER
STEP 4: NEXT TWO LINES, THE SUBJECT AND
        DATE OF THE REPORT.
STEP 5: WRITE YOUR REPORT IN SECTIONS OR
        PARAGRAPHS.
STEP 6: IT IS MOSTLY WRITTEN IN PAST TENSE.
        DO REMEMBER THAT, YOU ARE
        REPORTING.
STEP 7: END YOUR REPORT WITH A CLEAR
        ENDING, BY MAKING AN INFERENCE/
        SUGGESTION.
STEP 8: LASTLY, SIGN YOUR REPORT ON THE
        LEFT-HAND SIDE. YOU MAY INCLUDE
        YOUR POST IF YOU HAVE ONE.
PAST YEAR QUESTIONS - SPM 2009

Section A: Directed Writing
  Many of your schoolmates are not interested
  in sports. You have carried out a survey on the
  reasons for their lack of interest. Based on
  your findings, write a report to the Principal
  regarding the matter. In your report, give
  reasons for the lack of interest in sports and
  provide suggestions to overcome the problem.
USE THE FOLLOWING NOTES TO WRITE YOUR
REPORT.          REASONS


                    Parents                                    Facilities
Students
                      Emphasis on academic performance            insufficient spots equipment
  attitude
                      Tuition classes                             poor condition – field, courts
  lack of time

                                     Suggestions


Stress importance                                        Organize more
                            Improve facilities
     of sports                                           competitive


 Dialogue with parents             Employ qualified trainers           Offer attractive prizes


                                    When writing the report, you must:
                                    - Address your report to the principal
                                    - Provide a title
                                    - Include your name
                                    - Use all the notes given
SUGGESTED ANSWER
BYE… THAT’S ALL FOR OUR REPORT TODAY.
SEE YOU AGAIN SOON!



 With love always…

 Yours,
  Po Po Tun

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Writing a Report (Tips and Sample of Reports)

  • 1.
  • 2. DIFFERENT TYPES OF REPORTS Society/School Report Report to the Principal Police Report News Report Book Report
  • 3. SPM 2004 - A REPORT TO THE PRINCIPAL & SPM 2009 - A REPORT TO THE PRINCIPAL The Report to the Principal This kind of report is a formal account of an incident which happened in school. The purpose is for the principal as to carry out an investigation and take action. Thus, the report is addressed to the school principal.
  • 5. STEP 1: THE FIRST PART IS AS FOLLOWS (JUST SUGGESTION, NO HARM TO FOLLOW): TO: __________________ FROM: ________________ SUBJECT: ______________ DATE: ________________
  • 6. STEP 2: ADDRESS THE RECEIVER, WRITE DOWN THE NAME OF PRINCIPAL AND THE SCHOOL AS WELL.
  • 7. STEP 3: NEXT LINE, WRITE DOWN THE NAME OF THE SENDER
  • 8. STEP 4: NEXT TWO LINES, THE SUBJECT AND DATE OF THE REPORT.
  • 9. STEP 5: WRITE YOUR REPORT IN SECTIONS OR PARAGRAPHS.
  • 10. STEP 6: IT IS MOSTLY WRITTEN IN PAST TENSE. DO REMEMBER THAT, YOU ARE REPORTING.
  • 11. STEP 7: END YOUR REPORT WITH A CLEAR ENDING, BY MAKING AN INFERENCE/ SUGGESTION.
  • 12. STEP 8: LASTLY, SIGN YOUR REPORT ON THE LEFT-HAND SIDE. YOU MAY INCLUDE YOUR POST IF YOU HAVE ONE.
  • 13. PAST YEAR QUESTIONS - SPM 2009 Section A: Directed Writing Many of your schoolmates are not interested in sports. You have carried out a survey on the reasons for their lack of interest. Based on your findings, write a report to the Principal regarding the matter. In your report, give reasons for the lack of interest in sports and provide suggestions to overcome the problem.
  • 14. USE THE FOLLOWING NOTES TO WRITE YOUR REPORT. REASONS Parents Facilities Students Emphasis on academic performance insufficient spots equipment attitude Tuition classes poor condition – field, courts lack of time Suggestions Stress importance Organize more Improve facilities of sports competitive Dialogue with parents Employ qualified trainers Offer attractive prizes When writing the report, you must: - Address your report to the principal - Provide a title - Include your name - Use all the notes given
  • 16.
  • 17.
  • 18.
  • 19. BYE… THAT’S ALL FOR OUR REPORT TODAY. SEE YOU AGAIN SOON! With love always… Yours, Po Po Tun