WHAT IS REPORT CLASSIFICATION OF REPORT Characteristics of a Good Business Report HOW TO WRITE APPENDIX Parts of a report Terms of Reference CONCLUSION

1. A quality full report
contents

2. Table of content
• WHAT IS REPORT
• CLASSIFICATION OF REPORT
• Characteristics of a Good Business Report
• HOW TO WRITE APPENDIX
• Parts of a report
• Terms of Reference
• CONCLUSION

3. WHAT IS REPORT
1. A document containing information organized in a narrative, graphic, or
tabular form, prepared on ad hoc, periodic, recurring, regular, or as required
basis. Reports may refer to specific periods, events, occurrences, or subjects,
and may be communicated or presented in oral or written form.
2. To provide information

4. CLASSIFICATION OF REPORT
• Oral Report
• Written Report
• Formal Report
(a) Statutory Report
(b) Non-Statutory Report
• Informative Report
• Interpretative Report
• Analytical Report
• Periodic Report
• Special Report
• Financial Report
• Performance Report
• Technical Report
• Internal Report
• External Report
• Short Report
• Long Report
• Vertical Report

5. Characteristics of a Good
Business Report
Clearly Defined Purpose
Table of Contents
Reader friendly
Easy to Understand
Organized and well structured
Result focused
Timely prepared and dispatched
Straight forward
Accurate Facts
Concise Presentation

6. HOW TO WRITE APPENDIX
PART 1 : Collecting Content for the Appendix
 Include raw data
 Put in supporting graphs, charts, or images
 Note your research instruments in the appendix
 Add in interview transcripts or surveys.
PART 2: Formatting the Appendix
 Title the appendix
 Order the content in the appendix
 Place the appendix after your reference list
 Add page numbers
PART 3: Polishing the Appendix
 Revise the appendix for clarity and cohesion
 Check for spelling or grammar errors
 Refer to the appendix in the text of the paper

7. Parts of a report
Contain three main parts:
•summary
•body
•conclusion.
A formal report may also contain a table of contents, index, appendices and bibliography.
There are no absolute rules about the parts and their order in a report, but there are
conventions.
Consider the following jumbled parts of a large, formal, stand-alone report and put them in a
more logical order.
•Index
•Summary
•Appendices
•Front cover
•Contents
•Body of the report: introduction, discussion, conclusion
•Bibliography
•Foreword or covering letter.

8. Terms of Reference
Terms of Reference:
•Start by writing "The purpose of this report is to . . . " or "The scope of this report is . . . "
•In your Terms of Reference you should provide an overview of the most important guidelines you
were given for writing the report. For example, these guidelines might be about :
the timeframe of the report i.e. monthly, quarterly, progress report, end of the project report
the specific requirements of the report given
the sponsor of the report i.e. the person or organization that has commissioned the project or
investigation about which the report has been written
•If your document is an academic piece of work, it is permissible for you to inform the reader of this in
your Terms of Reference.
The Terms of Reference does not need to be lengthy. For a report of 5-6 pages, a single
paragraph of 3-4 sentences will suffice.
The Terms of Reference is usually at the beginning of the report.