Girl Scouts of
1) The annual Girl Scout Cookie activity connects Girls Scouts through time. It is our
shared history, our collective experience, our cherished tradition. We are its
keepers. We are its future.
• How many of you sold cookies as a Girl Scout? * What do you remember about
2) Beyond being a cherished Girl Scout tradition, the Cookie Sale support the Girl Scout
mission through program elements and funding. Remember, the sale should focus
on the processes of Girl Led, Learning by Doing, and Cooperative Learning.
• As a program activity, what can girls learn (and volunteers) learn by participating in
• What can you help teach the girls through the sale?
Set goals… working to achieve goals by developing action plans
Business Ethics…entrepreneurship, marketing (new online marketing)
People Skills…public Speaking, Communication skills
Money Management…financial literacy, budgeting, money handling
These program elements make the Cookie Sale the nation's premier financial literacy
and entrepreneurship program. It take you make this possible. Without you, the sale is
just like every other fundraiser.
3) And, it of course the Cookie Sale provides funding to enable Girl Scouts to fulfill it’s
mission: “Girl Scouting builds girls of courage, confidence, and character, who make the
world a better place.”
•Every cookie counts towards goal of 1,419,000 boxes. This is a 2% increase of the
cookies sold last year.
Why do we create goals and why are goals important?
Did you know the #1 way to increase sales is to set a goal and communicate the goal
Customers love to learn about girl’s goals and what their goal helps them achieve
Example: My goal is 500 boxes, so I can attend the 500+ Event at Exploration Place.
Help girls create a simple goal statement to tell their customers.
Here’s how the cookie crumble at $ 3.50 per box of cookies
$ .36 - To girls (.30¢ in cookie credits and .06¢ in recognitions)
$ .35 - To troops for programs, activities and supplies
$ .01 - To service units for programs, activities and supplies
$ .90 - To cookie baker for cookies, printed materials and website
$ .02 - For sale expenses such as postage and toll-free phone
$ 1.86 - For program and services, such as girl programs, volunteer
services, financial assistance and facility operations
New Cookie: Shout Outs!
- Light and crisp! Belgian-style caramelized sugar cookie
- Sensibly sweet with:
- no trans fats
- no artificial colors
- no artificial preservatives
- no high fructose corn syrup
- no hydrogenated oils
Thanks-A-Lots: new packaging to reduce waste.
- Saving over 150 tons of paperboard.
- Let us know how the new packaging works
- If troops and customers like, ABC will package more cookies in this manner.
Friday, January 21
Check with the Council Office for
details or your Service Unit Manager
Cookie Kickoff Highlights.
Encourage girls to attend the Cookie Kickoff. There will be lots to learn and
they’ll have lots of fun in the process!
Encourage parents to attend. It’s a great way to start getting them engaged
in their daughters cookie sale. There will be things for parents to learn, too.
Who can participate?
• Are registered Girl
• Are current with their
• Have a signed Parent
Participation is voluntary, but encouraged due to the benefit that girls receive by
Girls are eligible to participate in the Cookie Sale if they:
1. Are Currently Registered.
2. Are current with their financial obligations, that is they have no past sale
shortages or outstanding checks.
3. Have a signed Parent Permission and Responsibility Form.
If a form is not signed and retained, the Troop Cookie Manager becomes
responsible for the money and collecting the money from the girl/parent.
• Girls start on Jan. 22 by taking cookie orders.
• Girls collect the money when they deliver cookies
to their customers.
• Girls continue selling after submitting their initial
order (Feb. 7) through March 13.
When can girls begin selling and taking orders?
•Encourage girls to be honest and fair by starting selling on January 22.
•Girls who do not follow the sale dates and guidelines can lose their eligibility
for cookie recognitions and cookie credits.
When do girls collect the money from their customers?
•At the time they deliver the cookies. Each year we get calls from customers
who paid for cookies, but never received their cookies. Please help us avoid
this situation, by instructing the girls to not take money until they deliver
Can girls continue selling after they turn in their initial order?
•Yes, they should continue selling through March 13.
Where can girls sell cookies?
•Girl Scouts of Kansas Heartland should sell cookies within our 80-county
jurisdiction. There are no restrictions, however, on where girls can sell within
our Council. No girl or troop has exclusive right to any town, area or street.
•Take order card/cookies to parent’s workplace, dentist office, hair
salon…everywhere you go!
•Troop and girls may not set up booths at businesses without permission
from their Regional Office. Selling cookies in a business setting without girl
involvement does not support our position that this is a girl activity and is
Daisies: Special Considerations
Yes, Daisies can
participate in the
This is the 3nd year for Daisies to participate in the Cookie Sale. Additional
guidelines to keep them safe.
1. Sell only to family and friends. They may not participate in Booth Sales.
2. Be under one-on-one supervision at all times
3. Have their parents handle their cookie money
Girls walking about their neighborhood selling door-to-
door and maybe lucky and find a Mystery House. Girls
who find a Mystery House will win a $5.00 Council Shop
credit and their troop will be entered into a drawing for a
Special Troop Party.
Mystery Houses can be found between January 22 and
March 13. Only one winner per house.
Again, this year there are Mystery Houses for Girls to Find!
•Girls walking about their neighborhood selling door-to-door and maybe
lucky and find a Mystery House.
•Girls who find a Mystery House will win a $5.00 Council Shop credit and
their troop will be entered into a drawing for a Special Troop Party arranged
by the Council.
•Mystery Houses can be found between January 22 and March 13.
•Only one winner per house.
• Safeguarding Girls
• Safeguarding Cookies
• Safeguarding Money
Remember to discuss safety with your Girl Scouts.
1. Safeguarding Girls – What kind of Adult supervision need for each Girl
Scout level…Daisy, Brownie, etc. ?
2. Safeguarding Girls – Identify general safety tips when girls are out selling
3. Safeguarding Cookies – What to troops/girls need to do to safeguard
4. Safeguarding Money – Identify safe money handling guidelines
• Adults must monitor, supervise, and guide the sale activities of all age levels.
• Adults must accompany Girl Scout Daisies, Brownies and Juniors when they are selling,
order taking or delivering cookies
• Girl Scout Cadettes, Seniors and Ambassadors who participate in door-to-door sales
must be supervised by an adult. Girls always use the buddy system.
What are other good safety practices for girls to follow?
• Use safe pedestrian practices, especially when crossing intersections, alleys, or walking
in parking lots.
• Never enter someone’s home when selling or delivering cookies.
• Never approach a vehicle to sell to someone.
• Don’t sell door-to-door when it’s dark outside.
• Girl should only use their first name only, troop/group number and council name.
• Personal e-mails, telephone or address of girls should never be used.
• Use a designated adult’s telephone number and/or group e-mail overseen by an adult.
What are some safety guidelines for storing cookies?
• Select a cool, dry, clean and easily accessible area to store the cookies
• Do not place cookie cases or boxes directly on a garage floor
• Store cookies out of reach of animals. Dogs especially like to eat cookies!
• Store away from cigarette smoke
• Store away from car fumes
• Store away from dirt and dust.
• Do not store in direct sun light or in a car on a warm day. 10
What’s safe to use on posters, flyers,
e-mails, internet, cards, etc.?
Adult or girl’s first name Girl’s last name
Adult’s phone number Girl’s phone number
Adult’s e-mail address Girl’s e-mail address
Troop’s e-mail address Girl’s home address
What’s okay to use on posters, e-mails, internet, cards, etc.?
Adult or girl’s first name
Adult’s phone number
Adult’s e-mail address
Troop’s e-mail address
Girl’s last name
Girl’s phone number
Girl’s e-mail address
Girls home address
Cookies and Internet
Girls may promote the
cookie sale and take orders
via email and text
messaging. Girls 13 years
old and older may also use
social networking sites, such
as Facebook, MySpace, and
Twitter, as long as they have
a parent’s permission and
are under adult supervision.
•Safety-Wise states: Girls can use e-mail and age-appropriate Internet
functions as online marketing tools to let family, friends and former
customers know about the sale and collect indications of interest. Any use of
the Internet as an online marketing tool by councils and girls must adhere to
current GSUSA and Internet provider guidelines related to: safety, internet
etiquette, age requirements, parent permission, adult oversight and council
•This means girls may promote the cookie sale and take cookie orders
via email and text messaging. Girls 13 and older may also use social
networking sites, such as Facebook, MySpace, and Twitter, as long as
they have a parent’s permission, are under adult supervision, and
follow Safety-Wise guidelines. Girls 13 and older may use YouTube for
marketing, but must have parental permission and council approval of
what is to be posted.
•As a Girl Scout, girls must never use or post a personal e-mail, personal
street address, or phone number on a site. Instead use an adult’s e-mail
address or troop/group e-mail address that is monitored by an adult.
•Girls must direct customers to an offline point of sale for payment and
cookie delivery. Under no circumstances can girls or their parents take
money over the internet for a Girl Scout product sale or sell cookies through
online auction sites such as e-Bay or Craigs List.
•All girls must read and sign the revised Girl Scout Internet Safety Pledge
with a parent or guardian, if they are using the Internet. Access the form at
www.girlscouts.org. Please reference www.lmk.girlscouts.org for guidance
around social network safety.
• What’s New?
– Cookie Share Patch
– Gift Cards
– 1,000+ Party
• Place recognition
order in SNAP.
• Enter sizes for shirts
and Gift Card store.
• Delivered in April.
•Recognitions follow the Owl Mascot and Count Me In Theme.
•What’s New? Cookie Share, Patch, Gift Cards, 1,000+ Party
•50 & 75: achievement bars
•100: String Bag with GSKH custom imprint)
•150: Bracelet Kit
•200: T-shirt with GSKH custom imprint (you will need girl’s sizes to enter into SNAP)
•250: Mini FM Radio
•300: Messenger Bag
•350: Fleece Owl
•450: Hoodie (you will need girl’s sizes to enter into SNAP)
•500: Fleece Blanket or $15 Gift Card (you will need to enter choice in SNAP)
•500: Achievement Party at Exploration Place. Girls will be mailed an invitation.
•750: $50 Gift Card
•1,000: iPod Nano, Nintendo DS Lite, iPod Shuffle, or Flip Camcorder (you will need to
enter choice in SNAP)
•Recognitions are cumulative, except for the Achievement Bars. Bars are rounded down to
the nearest bar available.
•Place recognition order in SNAP.
•Girls will choose gift cards to: Build-A-Bear, Wal-Mart, iTunes, Pizza Hut, Claire’s, Freddy’s
Frozen Custard, Toys-R-Us, Amazon.com, Applebee’s, and Carlos O’Kelly’s.
•Recognitions delivered in April.
•Gift Cards and 1,000+ recognition items will be distributed at the 500+ Party..
• McConnell AFB
• Kansas National Guard
• Kansas Food Bank
• Catholic Charities
• Local Food Pantries
Who has participated in a cookie share program in the past?
Council Wide program this year! The Cookie Share program gives girls an
opportunity to learn about philanthropy and community service. It’s easy
1. When selling cookies, girls ask customers, if they would like to purchase
an extra box (or more) of cookies to donate to our military troops or to
one of the other charities listed on the Cookie Share receipt.
2. Customers fill out the Cookie Share receipt and the girl indicates the
number of boxes on the Cookie Share column of the order card.
3. If the customer only purchases cookie shares, collect their money at the
time of the sale. If the customer also orders box(es) of cookies, wait and
collect their money when the cookies are delivered.
4. Turn in the Cookie Share receipts and money to the Troop Cookie Sale
5. The Council delivers the cookies to the selected organizations
McConnell AFB and Kansas National Guard
Kansas Food Bank
Local Food Pantries
Treat the Troops Events:
Girls and the public are invited to donate cookies through the cookie share
program and write cards to send with the cookies to our military troops.
Goal is 12,000 boxes to the Cookie Share Program.
N ew i o n
g ni t
R ec o
Girls will choose gift cards to: Build-A-Bear,
Wal-Mart, iTunes, Pizza Hut, Claire’s, Freddy’s
Frozen Custard, Toys-R-Us, Amazon.com,
Applebee’s, and Carlos O’Kelly’s.
Gift Cards and 1,000+ recognition items will be
distributed at the 500+ Party.
Based on input from girls, we had introduced gift cards as part of the recognition items.
Go to www.abcsmartcookies.com
and click Girls > CookiEZone >
Age Level > My Goals. Girls enter
their first name and 5-digit troop
number, and then set their goals
to have their best Cookie Sale
ever. Girls should track their
progress and enter the total
number of boxes they sold by
March 13. By setting and tracking
their goals, they will earn a Goal
Girls can earn a Goal Getter Patch by setting, tracking and achieving their goals at Catch Goals
Don’t forget to help girls celebrate when they reach their goal!
What are things you could do to celebrate?
June 4, 2011
Special Exhibit - CSI: The Experience Wichita, KS
1,000+ Achievement Party
featuring the musical
Disney’s LITTLE MERMAID
August 6, 2011 in Wichita, KS
27 Girls sold 1,000+ boxes last year
269 girls sold 500+ boxes last year
• Cadettes, Seniors and
• Due February 8
• Troop earns 5¢ more
• Girls will receive:
- Theme Patch
- Cookie Credits
- Special event invitations
•Cadettes, Seniors and Ambassadors may opt-out of the Recognition Items
to receive .5 cents more per box in troop proceeds.
•Contract is due February 8 to the Council Office. This is the date the initial
order is due, so this gives troops plenty of time to discuss and get
•Girls will receive:
- Theme Patch, if they sell 25 boxes of cookies
- Cookie Credits, if they sell 30+ boxes of cookies
- Special event invitations to the 500+ and 1,000+ Parties
Troop Participation Requirements
Finance Summary for the 2009-10 year
Register all girls
Troop bank account
Sure Check Form to the bank
Troop Cookie Manager Agreement
ACH Debit Form
To participate in the Cookie Sale each Troop must:
1. Have completed a Finance Summary for the 2008-09 year
2. Register all the girls in their troop
3. Have a Troop bank account
4. Submit a Sure Check Form to the bank. This only needs to be done
once, so if you did this for the Fall Sale you do not need to do this again.
5. The Troop Cookie Manager Agreement must be signed and submitted to
the Service Unit Cookie Manager
6. ACH Debit Form turned in.
7. Troop Cookie Managers need to attend cookie training.
turn in today!
Troop Cookie Managers need to read and sign the Troop Cookie Manager
Job Description and Agreement.
The Agreement should be turned into the Service Unit Cookie Manager
before the Troop Manager receives their Troop’s materials or cookies. The
Service Unit Cookie Manager gives Agreements to the Council.
ACH Debit Form
turn in today!
• GSKH will begin debiting troop
accounts on March 23 for the
amount due per signed Troop
Balance Summary printed from
• If a Troop Manager does not
sign a Troop Balance Summary
and/or audit, the funds will be
debited based on the Troop
Balance Summary in SNAP.
ACH Debit Form
•Please complete this form at training. Service Unit Managers should collect
the forms and mail to the Council Office prior to February 13.
•Deadline to receive form is February 8, before troops pick up cookies.
Troops will not be able to pick up cookies until this form is completed with a
voided check attached.
•GSKH will begin debiting troop accounts on March 23 for the amount due
per signed Troop Balance Summary printed from SNAP.
•If a Troop Manager did not sign a Troop Balance Summary and/or audit, the
funds will be debited based on the Troop Balance Summary in SNAP
What’s the Troop Cookie Manager’s job?
1. Meet with Parents & Girls.
2. Verify all the girls are registered and update girls in SNAP.
3. Manage the girl’s orders.
4. Manage Cookie distributions.
5. Coordinate with girls and cupboards to pick-up more cookies
and make exchanges.
6. Collect money from girls and deposit into troop’s bank.
7. Audit (turn in paperwork) with Service Unit Manager.
8. Distribute Cookie Recognitions to the girls.
Basic Steps of Troop Cookie Manager’s Job. See details in Troop Cookie Managers
1. Schedule & Conduct Meeting with Parents & Girls by Jan. 22.
• It is important the you meeting with the parents, too.
• Let the parents know how they can help their Girl Scout be successful.
2. Verify all the girls are registered and update girls in SNAP (prior to Jan. 22)
• Girls need to be input into SNAP exactly as their name in Listed on the Council’s
• If the name is not exactly the same, we will have trouble uploading her cookie
credits to Ultra Camp.
• If girls are not registered they will not receive their cookie credits.
3. Manage the girls orders
• Collect the girls initial orders by 7. Contact girls to remind them of this deadline
• Input and Manage Cookie Orders in SNAP. Cookies you pick up at the cookie
cupboard must be transferred to the girls
• Initial orders due in SNAP by Feb. 8 at Midnight. Do not wait on late orders, go
ahead and submit the orders you have.
4. Manage Cookie Distributions.
• Pick-up initial cookie order from your SU Managers
• Sort and cookies for the girls to pick up
• Coordinate with girls and cupboards to pick-up more cookies and make exchanges
• By Grade Level
• What’s Inside?
- Goal Poster
- Booth Sign
- and much more!
Find it online at
New this year is the Volunteer Guide by Grade Level! What’s Inside?
- Goal Poster
- Booth Sign
- and much more!
Find it online at www.abcsmartcookies.com
• Key dates
•Please take time to read the guide cover to cover. And, keep it hand for
•In the front of the guide is a timeline for easy reference.
•The guide gives step-by-step instructions for the Cookie Sale:
Sorting and packaging materials
Cookie Delivery information
Audit information. PLEASE read the audit section to preparing for
•If you have a question, you will likely find the answer in the guide.
•The Troop Guide has the forms you will use in the back, such as the opt-out
form and bank forms.
• Authorization for bank to send
NSF checks to Sure Check
• Submit form to bank of your troop
account before the Cookie Sale
• Form only needs to be submitted
once to the bank.
• Ask your bank what fees
(if any) your troop account will
incur. If there are fees, contact
the Council. We will try to get the
fees waived. If the Council is not
able to get the fees waived, the
troop is responsible for the fees.
Bank Authorization Form
•Authorization for bank to send NSF checks to Sure Check Brokerage.
•Submit form to bank of your troop account before the Cookie Sale begins.
•Form only needs to be submitted once to the bank, if you completed for the
Fall Opportunity Sale you do not need to do this again.
•Ask your bank what fees (if any) your troop account will incur. If there are
fees, contact the Council before the sale and we will try to get the fees
waived. If the Council is not able to get the fees waived, the troop is
responsible for the fees.
• Follow procedures to receive reimbursement
from GSKH for NFS checks.
• GSKS will only reimburse NFS checks, if a
form to send return checks to Sure Check
Brokerage was submitted to the bank and
processed prior to the start of the current sale.
• The request for reimbursement must be
received by GSKH within 30 days of the
chargeback to your troop account.
• Only checks made payable to the troop and
deposited into the troop account within 30 days
from the date the check was written will be
• Do not accept any payments to cover the
check from the returned check account holder,
after receiving the chargeback notice from the
Bad Check Recovery Procedure and Form
•Follow procedures to receive reimbursement from GSKH for NFS checks.
•GSKS will only reimburse NFS checks, if a form to send return checks to Sure Check
Brokerage was submitted to the bank and processed prior to the start of the current sale.
•The request for reimbursement must be received by GSKH within 30 days of the
chargeback to your troop account.
•Only checks made payable to the troop and deposited into the troop account within 30 days
from the date the check was written will be reimbursed.
•Do not accept any payments to cover the check from the returned check account holder,
after receiving the chargeback notice from the bank.
Recommendations for Taking Checks
• Checks should be made payable to the troop.
• Accept checks only if it has the customer’s
name, address, and phone number imprinted on
• Write the customer’s driver’s license number
on the check.
• Advised to not take checks over $50.00. (14
Recommendations for taking checks for cookies:
•Girls should only take checks from people they know.
•Checks should be made payable to the troop.
•Accept checks only if it has the customer’s name, address, and phone
number imprinted on the check.
•Write the customer’s driver’s license number on the check.
•Don’t accept checks over $50.00.
•This applies to checks from parents, too. If a parent wants to write a check
over $50.00, ask for a cashiers check.
When do you need to write a receipt?
•Write a receipt for all transactions of product and money.
•White receipt copy goes with the product and money.
•Keep the receipts for future reference and bring them to your audit.
•Please write neatly.
•The signature should be legible.
Orders due by
Additional Cookie Sale Patches that girls and/or troops can order through the
•1st Cookie Sale
Other cookie sale items such as the pewter figurines can be purchased
through the Council Shops
by Jan. 31
Additional Cookie Sale items that girls and/or troops can order through the
Girl and Parent
1) Family Guide
2) Parent Permission Form
3) Cookie Order Sheet
4) Cookie Share Receipts
5) Sticky Notes
6) Money Envelopes 31
Printed Materials for Girls and Parents
1) Family Guide is available in Spanish. Please review guide with Girls
- How parents can help their girl
- Internet Marketing
- Cookie proceeds pie chart
- Cookie Share
- Safety information
- Cookie Credit information
2) Parent Permission Form: MUST BE SIGNED! (in Spanish, too)
- Shortage Policy and Procedure on back side
3) Cookie Order Sheet: (Review on next slide)
4) Cookie Share Receipts: Receipts for girls to give to Cookie Share
Customers. (Review on next slide)
5) Money Envelopes:
- Write date money is due on envelope
- Hand out when girls pick up cookies.
Cookie Order Sheet
•Selling tips, safety, order grids, recognition item photos, and more.
•Please review with parents and girls.
•Make sure girls write in their goal and know how to fill it out the order grid.
What are uses for the multiple order grids?
Parents can tear off one section and use to take to work, for example.
Cookie Share Receipts
• Girl gives customer a copy and original to Troop Manager
• Enter number of boxes in SNAP.
• Council delivers the cookies to the agencies.
1. Customer and Girl completes the receipt
2. Girl gives customer the receipt copy
3. Girl gives original receipt to Troop Cookie Manager
4. Troop Cookie Manager enters the number of boxes in the cookie
share column of the cookie order grid in SNAP
5. Troop Cookie Manager turns in the receipts at their audit
6. Service Unit Manager turns in the receipts to the Council
7. Council delivers the cookies to the agencies
Note: Customers can not select the variety of cookies that are
donated to the agencies. The Council will donate the cookie
varieties that are available in the cookie cupboards after the sale is
Check it out!! Lots of great ready to use materials, activities, games, etc.
ABC Bakers website
Girl Scouts of America’s web-site is another resource for:
-Instructions for activities need to complete to earn the Cookie Activity Pin
-Internet Safety Pledge the girls and parents to read and sign together
-Revised Safety-Wise product activity guidelines, which includes the new internet safety guidelines
-Link to the Cookie Locater
-Cookie Program Activity Winners (Dare To Share). This is a good place to find ideas.
-Frequently Asked Questions
On the Girl Scouts of Kansas Heartland’s website you’ll find under
•Basic information about the cookie sale.
•Link to the Cookie Locator and Booth Locator
•Service Unit Guide
•Booth Sales Guide
Need Help? Please contact :
Emporia Office, Victoria Partridge – email@example.com
1200 Burlingame Rd
Emporia, KS 66801
(620) 342-4532 (800) 342-4532
Garden City Office, Nalin Rees – firstname.lastname@example.org
114 Grant Avenue
Garden City, KS 67846
(620) 276-7061 (888) 900-7061
Hays Office, Lisa Cech – email@example.com
2707 Vine Street, Suite 8
Hays, KS 67601
(785) 625-5671 (888) 811-8832
Hutchinson, Penny Conard – firstname.lastname@example.org
PO Box 33
Nickerson, KS 67561-0033
Salina Office, Katie Utter – email@example.com
3115 Enterprise Dr. Suite C
Salina, KS 67401
(785) 827-3679 (800) 888-0872
Wichita Office, Deanna Farmer – firstname.lastname@example.org or Kandi LaMar – email@example.com
360 Lexington Rd
Wichita, KS 67218
(316) 684-6531 (888) 472-3683
THANK YOU! 39
Thank you! With your help, we will be successful!
Those who will be participating in booth sales need to stay for the next session on booth sale. We’ll
take a 5 minute break…