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SAP Project system.pptx
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- 2. OBJECTIVES BY THE ENDOF THIS SECESSION, YOU SHALL BE ABLE TO UNDERSTAND: • SAP PROJECT SYSTEMS OVERVIEW • SAP PS PROJECT STRUCTURE • SAP PS PROJECT PLANNING • SAP PS PROJECT BUDGETING • SAP PS PROJECT EXECUTION • SAP PS PROJECT CLOSURE
- 3. Overview Structuring PlanningBudgeting Execution Closure
- 4. SAP R3 PS MM QM PM SD HR FI CO DMS Overview Structuring PlanningBudgeting Execution Closure
- 5. • SAP PSOVERVIEW: SAP PS COMPONENTS Overview Structuring Planning Budgeting Execution Closure Project Structure WBS Activity Milestone Time Planning Cost Planning Budgeting Actual booking/Progress Confirmations Project Reporting
- 6. OBJECTS IN SAPPS • PROJECT DEFINITION • WBS • NETWORK • ACTIVITY • MILESTONE • PS TEXT • PS DOCUMENT
- 7. • PROJECT SYSTEMUSES THE ORGANIZATION STRUCTURE DEFINED BY OTHER MODULES. Overview Structuring Planning Budgeting Execution Closure Controlling Area Company Code Business Area Profit Center Plant Business Area Profit Center Plant Plant Work Center Purchasing Organization Purchasing group Plant Purchasing Organization Purchasing group Service master record
- 8. MASTER DATA INPROJECT SYSTEMS Note: ALL CCA MASTER DATA IS MAINTAINED CENTRALLY WBS elements Hierarchicaloriented Network / Activities Process-oriented 1 13- Assignments WBS elements and activities
- 9. Actual Costs Basic Dates Scheduled Dates Actual Dates Original Budget Budget Updates Release Budgets Availability Control Purchase Requisition Purchase Order Commitments: WHAT ARE WORK BREAKDOWN STRUCTURES USED FOR? Dates: Budget: Execution: “WBS Structure” Planned Costs Planning: Overheads Settlement Earned Value Analysis Periodic Processing:
- 10. OPERATIVE INDICATORS ANDATTRIBUTES Key Account assignment element For posting actual costs Network / Maintenance Order assignments Planning Element For planning costs Plan/actual cost comparison WBS 1 WBS 1.3 Released WBS 1.2 Partially Rel Released Released Released Released WBS 1.4 Partially Rel WBS 1.2.1 WBS 1.2.2 WBS 1.4.1 WBS 1.4.2 Billing element Planning for Revenue Raise bill to customer
- 11. Project Definitions Work BreakdownStructures WBS Elements Project Definitions PROJECT DEFINITION AND WORK BREAKDOWN STRUCTURE
- 12. 1 V-06 2 V-06.01 3V-06.01.01 3 V-06.01.02 2 V-06.02 Entries Goal Automatic derivation 1 V-06 1 V-06.01 1 V-06.02 1 V-06.01.01 1 V-06.01.02 Hierarchy Key level DERIVATION OF THE WBS HIERARCHY V-06 V-06.01 V-06.02 V-06.01.01 V-06.01.02
- 13. SAP PS ProjectStructure: Project Definition Overview Structuring Planning Budgeting Execution Closure
- 14. PROJECT LEVELS Project Levels: Each project must have a single Level 1 WBS Allows for ease of reporting at a project level Structure below Level 1 is determined by phase and other reporting requirements This is an example of a typical project structure
- 15. V-1111111 V-0691001 V-1111111.02 V-1111111.03V-0691001.02 Template Operative TEMPLATES AND WORK BREAKDOWN STRUCTURES V-0691001.03
- 16. ACTIVITIES AND ACTIVITYELEMENTS Reference Dates from Activity Start or Finish Activity Elements Work External Costs Service Four Types of Activities Internal Processing External Processing Costs, services General Cost Activities Internal External General Costs Service
- 17. SAP PS ProjectStructure: Activities and Networks Overview Structuring Planning Budgeting Execution Closure
- 18. NETWORK ACTIVITIES Work/ Services performed inhouse Internal Processing: Purchasing of work / services External Processing: Planning of additional primary costs Costs Activity: Purchasing of services with service specifications Services:
- 19. 1200 Cost Center INTERNAL PROCESSING Work:500hrs Output provided to complete activities Work Center Organizational unit Where an activity is carried out or work output is provided. Scheduling Data Cost Center Data Responsible Persons
- 20. 1300 Purchasing Group EXTERNAL PROCESSING Description MaterialGroup Work Performed by a third party (Vendor) Price per Unit Quantity & Unit Vendor 1000 Purchase Order Quotation Entry Vendor Selection PO Processing Entry of Services performed Good Receipt / Service Receipt Invoice Verfication PR Commitments Purchase Requisition Bid Invitation PO Committments Actual Costs
- 21. WBS 1.4 WBS 1 WBS1.5 WBS 1.3 WORK BREAKDOWN STRUCTURES & NETWORKS COMPARED 1000 1200 5000 Network WBS 1.3.1 WBS 1.3.2 WBS 1.5.1 WBS 1.5.2 1100 WBS Cost Control and Reporting Reflects Ownership NETWORK Work Control Reflects Execution Versus
- 22. WBS 1.4 WBS 1 WBS1.5 WBS 1.3 ACTIVITY ASSIGNMENT TO WBS 1000 1200 5000 Network WBS 1.3.1 WBS 1.3.2 WBS 1.5.1 WBS 1.5.2 1100 Date Planning Cost Planning Generating Settlement rules
- 23. Logical Sequence TimeSequence FS Relationship SS Relationship FF Relationship SF Relationship RELATIONSHIPS
- 24. Activity number Control key Duration Description Earliest finish Latest finish Floats Relationship Activity Days Days Days Specification MechanicalLayout Days Procurement FS FS 16.02.2000 34 18.02.2000 21.02.2000 34 17.05.2000 18.05.2000 34 08.06.2000 04.04.2000 0 06.04.2000 FS 07.04.2000 0 07.07.2000 FS 10.07.2000 34 28.07.2000 Electronic Layout 21.02.2000 64 31.03.2000 24.05.2000 30 07.07.2000 NETWORK GRAPHIC DETAILS
- 25. Project Structure: Milestones OverviewStructuring Planning Budgeting Execution Closure
- 26. SYSTEM STATUS ANDUSER STATUS CONTROL CRTD CRTD CRTD CRTD CRTD CRTD CRTD PREL PREL REL CRTD REL REL REL What is Status control used for? To allow or forbid certain business transactions. How? Status are activated manually or automatically by the system. Which elements? Project definition and WBS elements are affected. Why system and user status? User status adds detail to the system Status.
- 27. SYSTEM STATUS’S SYSTEM STATUS Thefollowing status are set by the system/user as the project goes through Its different stages: CRTD Created (Automatic) REL Released (Manual) LKD Locked (Manual) UNLK Unlock (Manual) BUDG Project Budgeted (Automatic) AVAC Availability Control Activated (Automatic)
- 28. Project Version “Project Snapshot” Can’tbe changed!!! Simulation Version CO Plan Version Can be changed!!! Versions VERSIONS IN PROJECT SYSTEMS
- 29. January February MarchApril Project V-0691001 Version 001 Project V-0691001 Version 002 SIMULATION
- 30. SIM 001 SIM002 SIM 003 WHAT ARE SIMULATION VERSIONS USED FOR? Update Operative Project Comparisons Create
- 31. SAP PS PROJECTPLANNING: TIME PLANNING Time Planning Cost Planning Revenue Planning
- 32. SAP PS PROJECTPLANNING: COST PLANNING Time Planning Cost Planning Revenue Planning
- 33. COST PLANNING TYPES OFCOST PLANNING HIERARCHICAL COST PLANNING UNIT COST PLANNING EASY COST PLANNING COST ELEMENT-BASED COST PLANNING AUTOMATIC COST PLANNING
- 34. Time Planning CostPlanning Revenue Planning SAP PS PROJECT PLANNING: COST PLANNING CONT.
- 35. PROJECT COST PLANNING:REVENUE PLANNING Time Planning Cost Planning Revenue Planning
- 36. Approved budget Budget Top-down distribution Budget applied for Annual planvalue Bottom-up extrapolation 1 E-1399 2 E-1399-1 3 E-1399-1-1 3 E-1399-1-2 2 E-1399-2 . . . O R I G I N A L P L N D T O T A L D I S T R B T Total ... ... ... ... 2000 2001 Cost Planning Cost Budgeting COST PLANNING AND BUDGETING
- 37. Release EUR 8.0 m Budget10m Budget 10m EUR EUR EUR EUR Release EUR 2 m EUR EUR EUR EUR RELEASING THE BUDGET Release EUR 3 m Add 1 m Add 5 m
- 38. 2002 2001 Budget Values Budget Updates BUDGETINGOVERVIEW Availability Control: Against Current Budget Against Budget Releases Budget Carryforward Release Budget
- 39. Invoice Business Events Purchase order Availability Check No more Funds available!! Purchase Requisition BusinessEvents Budget Check (AVAC) Budget Total 5 0 2015 3 0 2 0 WBS 1.1.1 Comm Actual 1 0 4 0 5 5 2 5 1 5 Checks overall funds available 2016 Overview Structuring Planning Budgeting Execution Closure SAP PS Project Budgeting: Budget Control
- 40. SAP PS PROJECTBUDGETING: BUDGET CYCLE Overview Structuring Planning Budgeting Execution Closure Budget exceeded error message
- 41. SAP PS PROJECTBUDGETING: BUDGET SUPPLEMENT WBS 1 WBS 1.1 WBS 1.1.1 WBS 1.1.2 WBS 1.2 WBS 1.2.1 Company’ s Fund Overview Structuring Planning Budgeting Execution Closure
- 42. SAP PS ProjectBudgeting: Budget Return WBS 1 WBS 1.1 WBS 1.1.1 WBS 1.1.2 WBS 1.2 WBS 1.2.1 Company’ s Fund Overview Structuring Planning Budgeting Execution Closure
- 43. SAP PS ProjectBudgeting: Budget Transfers WBS 1 WBS 1.1 WBS 1.1.1 WBS 1.1.2 WBS 1.2 WBS 1.2.1 Overview Structurin g Planning Budgeting Execution Closure
- 44. PROCUREMENT STEPS WBS 1.1 WBS1.1.1 WBS 1.1.1 T-20600 10 Vendor Purchase Components Goods receipt For Purchase order Goods issue to Network Activity (Consumption)
- 45. COMMITMENT MANAGEMENT (2) WBSElement V-0691001.01 Purchase Requisition Purchase Order Goods Receipt MM CO WBS Element V-0691001.01 C/Elem Committed Actual Assigned 4000000 0 11000 11000 C/Elem 4000000 Committed 6000 Actual 5000 Assigned 11000 WBS Element V-0691001.01 WBS Element V-0691001.01
- 46. SAP PS PROJECTCLOSURE: PROJECT CLOSURE FLOWCHART Clear project stocks Clear pendin g settlem ents Delete unused WBS elements Reduce release d budget Return original budget Update all WBS element s status to TECO Close project definitio n Overview Structuring Planning Budgeting Execution Closure
- 47. SAP PS PROJECTCLOSURE: TECO STATUS Overview Structuring Planning Budgeting Execution Closure
- 48. SAP PS PROJECTCLOSURE: CLOSED STATUS Overview Structuring Planning Budgeting Execution Closure
- 49. REPORT: BUDGET /ACTUAL / VARIANCE
- 50. REPORT: BUDGET /ACTUAL / COMMITMENT
- 51. REPORT: ACTUAL /COMMITMENT / PLAN
- 52.