This document provides instructions for creating a basic PowerPoint presentation with one slide. It covers how to add text boxes, images, shapes, transitions, sounds and movies. It also provides guidelines for designing clear and visually appealing slides, including using no more than 6 bullet points per slide, consistent formatting, and high contrast between text and backgrounds. The document concludes by explaining how to add and test hyperlinks, combine existing presentations and deliver a presentation with annotations.

1. Goal: Create a basic PowerPoint presentation slide
• Slide Masters and gradient background fills
• Adding text boxes, images, auto shapes, drop
shadows,
• clip art, sounds, movies, and hyperlinks
• How to create your own template
• Custom animations and slide transition basics
• Speaker notes
• Combining existing presentations
• Slide Show controls

2. Presentation Guidelines
 The key to a good presentation is developing well
organized, clear, and professional looking slides.
 Slide layout, font, color scheme, and slide content
are the main components to developing a great
presentation.
 Use no more than six bullet points per slide.

3.  Minimize the number of fonts used in your
presentation.
 Keep font sizes consistent.
 Don’t type in all caps.
 Keep bullet points short and to the point.
Incomplete sentences are OK.
 For contrast, use a light colored font on a
dark background and vice versa.
 Use bold formatting to make appropriate
words stand out.

4. •Minimize use of italics. They are more
difficult to read.
•Do not vary the look of one slide greatly
from the next.
• Consistency is the key.
• Keep it simple.

5. Keep your objects Big.
 Make your information Clear.
 Limit the number of slides
 3 slides per minute is the
maximum

6.  Run your presentation from a hard disk rather
than from removable media.
 Communication is the key.
 Use Text to support the communication.
 Use Pictures to simplify complex concepts.
 Use Animations for complex relationships.
 Use Visuals to support, not to distract.
 Use Sounds only when absolutely necessary.

7.  Practice moving between slides.
 Don’t read from your slides.
 Don’t speak to your slides.
 Be prepared for technical difficulties
 Avoid the use of flashy transitions.

8. There are three options to create a new
presentation:
1. AutoContent Wizard
2. Design Template
3. Blank Presentation
Creating a Template and Presentation with the
Blank Presentation Option
1. Open PowerPoint. From the Start
button in the taskbar, choose
Programs > Microsoft PowerPoint.
2. A new “Blank Presentation” is the
automatic default.
3. Slide Master
View  Master  Slide Master

9. 4. Gradient Fill Background
Format  Background
Click on the dropdown arrow
and choose “Fill Effects”

11. Color guidelines
• Select intense colors when you want to make text stand
out, but keep in mind that too much of a good thing can
overwhelm viewers.
• Select contrasting colors for slide text and the slide
background to make the text easier for your audience to
see and read.
• Select complementary colors to make your color
combinations aesthetically pleasing – contrast a
secondary color (a color created by mixing two primary
colors) with the third (complementary) primary color.

12. Complementary Colors
The following list describes the three secondary
colors and their complementary primary colors:
Purple (blue and red) goes with yellow.
Green (yellow and blue) goes with red.
Orange (yellow and red) goes with blue.

13. Standard Tab

14. Custom Tab
You can mix your
own colors or
choose
colors by R-G-B
numbers.

15. Modify Slide Color
Scheme

16. Make sure there is high contrast between the background and
text.
Text is in the following options: “Text and lines”, Title text“, “Accent
and hyperlink”
and “Accent and followed hyperlink”. Avoid red and red and green
combinations
on screen as some color blind users cannot see it.

17. RGB Color Wheel
Picking colors on the
opposite sides of the
color wheel
usually offer high
contrast.

18. While still in the Master
slide mode, choose Insert New Title Master. Now you
should have thumbnails for a
master title slide and a master “regular” slide.

19. Save as a Design
Template
1. File > Save As
2. Give it a name and
choose the .pot
Extension.

20. Create a new presentation
from a Design Template
1. File > New > From Design Template
2. Look for the one you just created and choose it

21. Subscript and superscripts
Highlight text and press CTRL + “=”
for subscript or CTRL + SHIFT + “=”
for
superscript.

23. Add Images from Existing Image
Files
Add Slide

24. Add Images
from Clip Art

25. Add AutoShapes

26. Add Drop Shadow
Select an image, AutoShape
or text to shadow.
On the Drawing
toolbar, click the Shadow
icon, and then click
Save Presentation – it’s a
good idea to save often
File Save (same
name, same location)

27. Add Hyperlinks Note: Hyperlinks are
Select intended hyperlink not active in Slide
(text, AutoShape, image) view, active during
Choose Insert  Hyperlink or slide show only.
(Ctrl + K) or this icon
Go to slide show view
and verify browser
“Link to Existing File or Web
Page” use the address automatically starts
http://www.cpu.edu.ph and displays link,
close browser when
Click OK done testing link.

28. Add Movies
Format:
AVI
WMF
Add sound

29. AVI or WMF File
(Windows Media
Format)
You will be prompted to
choose how you
want the movie to
start, choose either
“Automatically” or “When
Clicked”.

30. Animate Text and
Bullet Points
Add Speaker
Notes
View Slide Show

31. Combining Existing
Presentation
1. Navigate to the slide that you
want the inserted slides to
appear after
2. Insert  Slides from Files
3. Browse to the desired .ppt
file
4. Select the slides you want to
insert by either clicking the
button “Insert all” or by
selecting individual slides
then clicking the “Insert”
button
5. Click the Close button when
done inserting and
verify the new slide(s) have
been added

32. Add Slide
Transition

33. Delivering a Presentation
Navigating in a Presentation
• Use the F5 key on the keyboard to begin a slide show
from your first slide.
• Use the ESC key on your keyboard to exit the slide
show.
• Use the space button, mouse click, and arrow keys on
the keyboard to navigate through a slide show. Use Alt
+ tab to navigate through applications via the
keyboard.

34. End Show
2003 Slide Show
Navigation Button

35. Annotating During a Presentation
1. When in your slide show, right-click the slide.
2. Choose Pointer Options to display the list of
annotation tools.
3. Choose an annotation tool.
4. Draw on the slide by clicking and dragging the mouse.
5. Change the mouse cursor back to the arrow to
continue with the presentation.
6. When at the end of the show, you will get the dialog:
“Do you want to keep your ink annotations?” Click
Discard.