Administration - Departments

2. The purpose of the Purchases Dept of a company is
to buy in equipment to be used by the employees of the
organisation
e.g.: pens, paper, pencils, printer ink, computers etc
Primarily though, they buy in the goods that the
company sells to gain prophet.

3. The Purchasing Manager is the leader of that
department and is in control of the staff and work of the
department, arranging staff training, keeping up-to-date
with new purchasing procedures and dealing with staff
discipline.
The Purchasing Assistant is responsible for copying
documents like order forms and filling in department
documents.

4. The Human Resources department is responsible for the
recruitment and managing of staff.
They issue job descriptions, personal specifications,
employee record cards and contracts.
They advertise jobs that become available, collect
application and/or CV forms from applicants, prepare a list
of applicants and interview them

5. They arrange training courses for all departments of the
business
 They insure that all employee’s are looked after during
their working hours.
They keep employee details of sicknesses, holidays,
annual leave, accidents and personal contact information

6. The Finance Department are in charge preparing
and checking of invoices, credit notes and
statements from suppliers of goods and/or
services.
They prepare cheques for suppliers.
Insure that all money that is brought in is banked

7. Prepare budgets and accounts
Calculate wages and prepare payslips
Insure that all employees are paying the correct
amount of tax
Analyse the financial situation of the company and
shareholders.

8. The Administration Department are responsible for
typing letters etc on word processors
They create posters to advertise their company
with
They handle all ingoing, outgoing and internal mail
They are in charge of the reception
They are in control of reprographics

9. They handle both manual and computerised databases
They take care of general office supplies
They are in charge of e-mails and faxes
They handle petty cash for things like stamps