8. Additional InternalTasks
Interoffice duties:
Ordering supplies and stocking
Answering email requests
Following up on departments FOIA responses
Swearing in ceremonies for Police & Firemen
Preparing and submitting minutes for Council
Maintaining meeting calendar
Redirecting citizens to correct departments
Preparing copies of documents upon request
Mailing requested forms/documents to citizens and or Lawyers
Correlating and updating code books
Processing and filing Blue Backs
Final preparation of FOIA responses and mailings
Preparing monthly reports
Researching Ordinances and Resolutions for clarification
Storage of video and audio tapes
9. AdditionalTasks (continued)
Material and book sales for exams
Landlord/Tenant Lease sales
Tenant Ordinance sales
ProvidingTemporary Disability Placards
Receiving and sorting internal/external mail
certify documents
check inventory of all literature, various forms, RETT stamps
1. re-order / replace as needed
2. make copies of train & bus schedules
3. stock / replenish display
make Xerox copies as needed
Filing of documents
10. AdditionalTasks (continued)
Process RETT declaration forms sent by Cook County Recorder of
Deeds
Replace pink copy of RETT form with original recorded form
Do monthly RETT report
Send to CMO for aldermen and other staff
Enter all annual BCC meetings on calendar
Update calendar with cancellations / changes of BCC meetings
Send out e-mail with notifications of above
11. Past History (2008 – 2012)
There were 4 employees in the Clerk’s Office before the
previous Clerk retired and they were:
Two full-time employees
City Clerk Mary Morris, and Deputy Clerk Mayre Press
1 full-time temp
Elaine Autwell (now Deputy Clerk)
A part-time employee Jeraldine McCormick ( who worked
Mon.,Wed., Fri.).
12. TheTake HomeThought
Finally with the approval of this proposal the following will
occur:
The efficiency of the Office will improve.
The Office will be open from 8:30 am-5 pm (M-F).
The customers both internal and external will be pleased.
