1. CHARLOTTE FOX
2537 Haddenham Lane SE Cell: 205-410-2060
Smyrna, Georgia 30082 fox2537@charter.net
MANAGER – ADMINISTRATOR
Facilitator ♦ Cost Cutter & Controller ♦ Purchaser ♦ Recruiter
♦ Training Program Developer& Trainer ♦ Contract Administrator
♦ Sales Proposal Developer
An experienced Manager and Administrator who has been a key player on large scale construction projects which is a valuable
team member whose efforts have contributed to the success of Project Managers and their respective teams. An individual who
understands the complexity of construction situations to get results and contribute effectively so that a project may be brought
to completion on time and within budget.
PROFESSIONAL EXPERIENCE:
Standard Concrete Products Atlanta, Georgia
Office Manager March 2010
(Plant Closed November 2010)
• Responsible for the accounting operations using the CMS Professional operating system.
• Production reporting, Cost report and Cost analysis
• Held multi roles as Plant Safety Coordinator (including all OSHA forms & duties), EEOC Manager
and Plant Human Resource Manager with multi bilingual employees, Worker Compensation and
reported all accidents to Travelers.
• Arranged “Quoted Price” on all material with vendors and all rental equipment
• Coded all A/P invoices for costing analysis and maintain all contractors renewal of COI
• Inventory Control & costing saving thru out the entire plant.
• Review waste and potential cost saving
• Purchasing agent for entire plant including reading shop drawing to order raw material.
Obayashi Corporation Atlanta, Georgia
($256 million) West Area Tunnel Project –
Project completed spring 2009
Project Accountant/ Office Manager
2004 to 2009
• Reported directly to the Project Manager with a dual role as EEOC Manager.
• Transformed the project office into an efficient machine which recruited personnel, handled HR
issues, administered payroll / purchasing / AR / AP, and contracted with over a hundred vendors.
• Initially reduced high cost of thefts by enacting measure to identify source and access.
• Reduced high cost of overtime by evaluating shifts and potential waste.
• Reduced high cost of electricity by contacting Georgia Power and determining the company was set
up as a high wattage user; determined to be inaccurate corrected and retrieved 500k back to company.
• Coordinated the procurement, delivery, and installation of equipment including hand tools, office
equipment, and complex costly tunneling equipment after a thorough vendor selection process.
• Managed all employee benefit and insurance programs.
• Acted as the main line of communication between project office and head office in San Francisco.
James N. Gray Company – Hyundai Montgomery, Alabama
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2. (Project length – 8 months)
Assistant Project Manager 2003 to 2004
• Monitored project progress, including budgeting, scheduling, and submitted verbal and written
progress reports to management.
• Communicated effectively with Hyundai management, field staff, and subcontractors to ensure that
all involved were sufficiently informed in order to move the project forward effectively.
• Purchased and coordinated the delivery of materials for the project ensuring optimum prices, quality,
and conformance to specifications and budget.
• Negotiated quotes with subcontractors and vendors
• Reviewed quotes and construction drawings.
HHG Joint Venture – Honda A2 Project Lincoln, Alabama
(Project length – 14 months)
Contracts Administrator 2002 to 2003
• Developed and managed construction bid packages through all phases of the bid process.
• Reviewed all bid documents and included appropriate contract terms and conditions.
• Prepared materials for, and attended, pre-bid conferences.
• Provided guidance and consultation to the Resident Engineer (RE) in matters of contract compliance,
contract interpretations, preparation of change orders, and documentation of claims.
• Assisted in the development of specifications which were used as the basis for quotations on user
agency requisitions.
• Obtained competitive quotations from vendors; analyzed responses to determine lowest and best
vendor; prepared and released purchase orders.
• Prepared documentation for proper files on each procurement contract.
• Insured that all State contracts met user agency requirements.
Integrated Medical Systems International, Inc. Homewood, Alabama
Contracts Administrator 2000 to 2002
(Reported to the Director of Contracts & Pricing)
• Responsible for the administration and development of individually tailored equipment service
contracts for the hospital and surgery center market by department, facility, and group purchasing
organization (GPO).
• Managed service contracts through every phase of the sales process.
• Launched executed contracts.
• Performed training seminars for new sales representatives regarding contract strategy, pricing, and
preparation.
• Analyzed equipment breakage trends and developed formulas used in the contract computation
process.
• Participated on the Bid Team in the successful effort to sign contracts with large group purchasing
organizations: Premier, HealthSouth, HPG, Novation, US Government, etc.
• Assisted in launching the On-site Surgical Instrument Div. and the Pre-Owned Equipment Div.
Children’s Hospital Birmingham, Alabama
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3. Executive Assistant to the CEO and the COO. 1995 to 2000
• Successfully kept the CEO and the COO organized and on schedule.
• Scheduled and organized all meetings of the Board, Department Heads, and other management and
staff.
• Attended all management meetings and took minutes, which were then distributed in report form.
• Centralized all information pertinent to the creation of the month end financial report for the Board.
• Maintained all contracts and licenses for the hospital.
• Organized interviews for Children’s internship program.
• Participated in public relations projects and other special projects: Master design group, nurse
recruiting, Children’s Harbor Project, building projects, etc.
EDUCATION:
University of Alabama Birmingham 1994 to 1996
Jefferson State University 1996 to 2000
References Available Upon Request.
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