Railway/NDRF Tabletop Exercise Summary

RAILWAY/NDRF Tabletop Exercise
ANUP KUMAR SINGH
DEPUTY COMMANDANT
NDRF ACADEMY,NAGPUR

What is a Tabletop Exercise?
Informal discussion using a scripted disaster scenario as
a catalyst
No time pressure, designed to promote free and open
exchange of ideas
Familiarizes players with roles, responsibilities,
functions, plans, and procedures
Identify issues requiring further work
Interactive
No fault environment – exchange ideas
Learn what other departments, agencies, &
jurisdictions need from you
Prompts to get you talking/thinking with each other
ANUP SINGH,DEPUTY COMMANDANT

How a Tabletop Works
•A scenario-based discussion is guided by a facilitator
•Simulate an emergency situation in an informal,
stress-free environment.
•Observe offer feedback on the proceedings
•Policies, procedures, plans, and guidelines are
discussed and updated.
•Focus on training and familiarization with roles,
guidelines, and responsibilities.

TABLETOP SUCCESS
Participants leave with:
A positive learning experience
Organizational learning
Improvement action planning
More effective policies, plans, and guidelines
Improved preparedness
Reality Check –make the exercise real for you.

GROUND RULES
Active Thinking
Active Listening
Active Participation
Respect –challenge ideas, not people

Exercise Guidelines
This exercise is designed to test the preparedness of
the Railway/NDRF to respond to a Rail accident event.
The facilitator will present the situation.
 The facilitator will serve as the exercise referee and
provide any official interpretation of the exercise rules.
From time to time, there will be injections into the
scenario. These are intended to further assess response
to the exercise scenario.
Each participant will be given the opportunity to share
his/her views on what worked well and what needs to
be addressed in additional planning, inter agency
coordination.

GUIDELINES (CONTINUED)
Players respond to the situation presented, based on knowledge
of response procedures, current plans, and insights from training.
Players will engage in a discussion of appropriate response
actions and issues that arise from the scenario at hand.
 Put yourself in the position described in the scenario
 When asked, describe your actions as if this were “real,”
following organizational plans and procedures
 There are no “right” or “wrong” answers
 Identification of issues, but not necessarily trying to solve them

Guidelines (Continued)
Decisions are not precedent setting and may not
reflect your organization’s final position on a given
issue.
Following the exercise, there will be a debriefing
time, aka a “Hot Wash”.

IRS

AIM
• TO DISCUSS RESPECTIVE PREPAREDNESS FOR RAIL
ACCIDENT SCENARIO AND UNDERSTANDING EACH
OTHERS CAPABILITIES FOR DISASTER
PREPAREDNESS.

SCOPE
1.Functions or capabilities of different stakeholders
2.Understanding response mechanism of various
agencies involved (as per policies and guidelines)
3.Synergy as per Incident Response System
4.A common solution/agreement of the incident
after table top this exercise

Purpose
 To examine current policies, procedures, resources and
actions in the context to a response in a rail accident scenario
 To promote greater understanding and ability to apply IRS
principles in this type of scenario setting
 To make improvements as identified as an outcome of the
exercise
 Discuss new concepts and ideas, how can we perform the
most efficiently and effectively?
 Identify gaps and shortfalls in communications and resources

Objectives
To evaluate policies and procedures… your plan
To evaluate command and control including
communications procedures
 To identify Trigger Mechanism process
 To identify procedure to set Emergency Operation
Centre ( EOC)
To identify resources needed vs. available
To identify training needs
To identify required improvements and create an
action plan to address those needsANUP SINGH,DEPUTY COMMANDANT

AJNI RAIL ACCIDENT

SCENARIO – SATURDAY, MARCH 24
 On 24 march 2018, at approximately 08:20 local time, the
Vidarbha Express (12105) a daily scheduled train from
Mumbai CST to Gondia Junction , derailed near AJNI, Nagpur.
 Speed of the train at the time of derailment is believed to be
90 km per hour.
 An early report indicates at least 15 people killed and over 50
injured.
 S1, S2, S3, S4, S5, S6, B1, B2 & B3 Bogies are badly damaged
and wreckages spread all along the tracks.
 S1, S2, S3 & B3 got mingled to each other.
 Most of the casualties are from two severely damaged
coaches, namely S1 and S2 of sleeper class.

INJECT #1
(08:20 hrs., MARCH 24)
• Points that could be covered in the discussion
Based on this initial information,
i. What are your immediate concerns?
ii. What initial actions should you take?
iii. What should you do next?
iv. What do you need to know?
v. How do you confirm the information?
vi. Whom do you contact?

INJECT #1 (CONTINUED)
• Points that could be covered in the discussion
I. Discuss what type of command structure should be
established.
II. What is the command structure needed to deal with this
incident?
III. What response factors (Existing policies and Guidelines )
are in place to deal with this type of disaster?
IV. What actions would be taken at this point?
a. Who is the Incident Commander?
b. Who is the Public Information Officer?
c. Who is the Liaison Officer?
d. Who is the Operations Chief?

INJECT #2
AS PER PLAN YOU HAVE NOW INFORMED ALL THE STAKEHOLDERS
• Points that could be covered in the discussion of Inject #2 include:
• GIVE PLAN AS PER YOUR ORGANISATION
• How could you make the maximum utilization of available
resource
• What will be your plan to ensure free and uninterrupted
movement of men and material
• Your route plan
• What will be the sequence of action for your rescue work

Additional information
• Railway disaster cell (ART), teams of doctors, local
community and local police along with Rail mobile-medical
units , NDRF are reached on site.
• Helpline numbers for those affected by the derailment
were issued by Indian Railways.
• Passenger and peoples were racing all along to look for
survivals.
• Hue and cry, noises were all over. Heap of luggage and
metals, scatted inside and outside of overturned coaches.
• Over all situations was very heart rending and grime. Two
children trapped inside the bogie S1 and one lady is also
trapped in completely damaged and wrecked S2 coach.

• ALL THE STAKEHOLDERS HAVE NOW REACHED AT ACCIDENT SITE
i. Describe the various responsibilities for your team
ii. Upon arrival at the incident site what will be your course of action and
why?
iii. Describe the priorities at this moment and justify it?
iv. How will coordinate with various stakeholders
v. Describe communication plan at this point.
vi. How does you will prioritize location of rescue work.
vii. Where you would like to establish Staging area ,Command post, on site
medical camp , Base of operations. And why would you select these
places ?.
viii. If your team personnel get injured during rescue work how will you
address this situation?
ix. What additional resources you requires at this moment and why ?
x. What procedure shall you adopt for requisition of additional resources?
INJECT #3

INJECT #4
• Reporters and camera crews from
two local news stations have arrived
and are looking for the agency
spokesman.
• Points that could be covered in the
discussion of Inject #4 include:
I. Who would be the spokesperson?
II. What are the key messages you be
delivering?
III. Describe the plan to communicate
with victims family members at
this point. ANUP SINGH,DEPUTY COMMANDANT

• It is thought that all the surface victims were safely
evacuated from the rail bogies by various
stakeholders. But Several passengers are still
unaccounted .
i. Describe the current activities of the team.
ii. Describe the priorities for this point
iii. Describe communication and inter agency
coordination plan at this point.
INJECT #5

INJECT #6
(20:00 HRS., MARCH 24):
• Rescue ops are over.
• The coordination meeting to discuss priorities.
• Points that could be covered in the discussion of
Inject #4include:
I. Describe what the priorities are at this point.
II. Your documentation plan?
III. How will you do , dead body management ?
IV. What steps you suggest for mitigating this type of
incident ? ANUP SINGH,DEPUTY COMMANDANT

HOT WASH
How well did your Emergency Response Plan and
inter agency coordination operate and what actions
will you take toward improvement?
How well did your IRS concept operate and what
actions will you take toward improvement?
How well did your Communications Plan operate
and what actions will you take toward
improvement? ANUP SINGH,DEPUTY COMMANDANT

AFTER ACTION PLAN
• Lessons Learned:
• For an improved action plan, consider what
• you will:
• Keep Doing ______
• Stop Doing ______
• Do Differently ________________
• Start Doing ______

Conclusion

LIKE WE RESPOND”
“WE SHOULD TRAIN
PHOTO
CAPTION

Railway/NDRF Tabletop Exercise Summary

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Railway/NDRF Tabletop Exercise Summary