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Sanyiko ERP Revenue Collection System
Swisskenko Ltd, founded in 2007 and operational since 2010, offers the Sanyiko ERP platform, a comprehensive revenue collection and management system tailored for the Kenyan market. The system provides real-time revenue monitoring, mobile accessibility for field operations, and extensive reporting capabilities, all built on reliable Swiss technology. Swisskenko aims to foster long-term relationships with clients by ensuring professional project handling and dedicated after-sales support.
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Sanyiko ERP Revenue Collection System
- 1. We bring Youto CLOUD Nine. Fresh knowledge, ideas and technology from Switzerland and Kenya for a better World. SWISSKENKO LTD Elgon View Estate Tilil Crescent Plateau Road P.O.Box 2921 30100 Eldoret, Kenya SANYIKO – take back control! Mobile +254 708 83 29 02 www.swisskenko.com info@swisskenko.com SANYIKO ERP PLATFORM Revenue Collection and Management System
- 2. Swiss Kenko CompanyLimited • Founded in 2007 and it has been active since 2010 • Swiss / Kenyan Management focusing on long term Customer Relationship • Long term experience in ERP Business, ICT Business, Internet Providing and Company development since 1994 • Company capital of 10‘000‘000.- KSH (in process) • Strong staff of well trained ICT Engineers in different fields • Head quarter located in Eldoret, Elgon View • Expansionplan in ERP Business to reach 30 Employees in 2014 SWISSKENKO LTD Elgon View Estate Tilil Crescent Plateau Road P.O.Box 2921 30100 Eldoret, Kenya SANYIKO – take back control! Mobile +254 708 83 29 02 www.swisskenko.com info@swisskenko.com
- 3. We offer thefull product lifecycle! 9 And keep You Up to Date for your Success! Our full service concept keeps you safe anytime!
- 4. SANYIKO ERP –INDEPENDENT REVENUE COLLECTION SYSTEM. SANYIKO ERP – We let IT work!
- 5. WE USE AERP BASIC TECHNOLOGY FROM SWITZERLAND SANYIKO ERP – We let IT work!
- 6. Swiss Referees –BW2 Technology AG • Around 100 man Year power development since 1999 in Swiss Quality • Most complete set of Business Functions in one strong Business Application • The security of future technology updates • The flexibility to add and adapt your own functionality as an independent customer solution • A lot of functionality out of the businesswideweb development framework • Solid Microsoft .net Technology SANYIKO ERP – We let IT work! based
- 7. What is themeening of ERP Enterprise Ressource Planning SANYIKO ERP – Made for the Kenyan Market Needs BW2 Basic CRM / ERP Modules Account Management Time Management Service Management Team E-Mail Project Management Calendar Helpdesk Task Management Product Management Document Management Sales Management Debtor Management Procurement Creditor Management Warehouse Management Contract Management Financial Management Company Blogs Swisskenko Modules Revenue Management Single Revenues Contract based Revenues Revenue Mapping Revenue Reporting Fleet Management Trip Planning & Review Petrol Control Module Fleet Task Planning Fleet Alerts
- 8. PROJECT TARGET: GROWTHE OVERAL REVENUE IMPLEMENT SMART PROCESSES IMPROVE REVIEW AND FORECAST ABILITY STABALIZE REVENUE AND ACCOUNTABILITY MOVE PROCESSES TO DIGITAL SANYIKO ERP – We let IT work!
- 9. System Accessability CountyOffice Environment • SANYIKO HighEnd SmartClient • Fyber or Highspeed Internet • Access per PC and Notebook Mobile Access • SANYIKO Browser Accessclient • Webaccess Client • Mobile Internet 3G SANYIKO ERP – We let IT work!
- 10. Real time revenueoverview and summaries Payment processing details and history Receipting of all types of revenues on a click Management of Cash Money from Officers Management of Cash Money from Cashier Research in revenue history and reporting Filtering revenues for forecasting and analytics Management of Collector Team and POS Devices Revenue Optimization by GPS mapping SMS alerts for Contract based revenues to Customer
- 11. Web client allowsrevenue Officers and County Managers to access the information out of the Main System anytime per Pad or Phone
- 12. Revenue Collection inthe Field SANYIKO ERP – We let IT work! GPS signal GPRS signal SANYIKO CENTRAL REVENUE SYSTEM County Office Position coordinates GPRS enabled POS Systems - SANYIKO Revenue Software App - Magnetic Card Reader (VISA) - Safaricom SIM Card - GPS enabled - 2D Barcode Reader for Document and receipts Verification tasks (OPTIONAL) - Printer to produce receipts - Camera for proof Payment Processing Payment Validation Any Bank Internet on Fyber Money Clearing Transaction History Revenue Transaction
- 13. What ever paymentmethod makes sense, you can have it... expensive expensive free fair fair fair What really makes sense! and where? SANYIKO ERP offers a flexible and expandable revenue collection system!
- 14. Management of RevenueSources On Daily bases in the field Monthly or Yearly recurring Business Business Permits Real Estate Real Permits Estate Land Rates Land Rates Market Stalls Market Stalls Event Permits On Event bases FFoorreessttrryy Sign Boards Sign Boards Parking Fees Parking Fees On Contract Base Parking Fees Other Fees Drinking Water Market Stalls SANYIKO ERP offers a flexible and expandable revenue collection system! Parking Fees Drinking Water Market Stalls Event Permits PPeennaaltltieiess Other Fees
- 15. Monthly, Yearly Revenue Collection in the County Office Features of the application • Database of recurring revenues • Company Database with History • Real time view on Yearly volumes in KSH • Real time view on open and payed recurring revenues • Automated Reminders • Certified Documents to prove SANYIKO ERP – We let IT work! valid Documents • Certificate generator Your benefits • You know at any time what your Revenue potential is • How much is open and how much is cleared • Fast reminding by SMS • Fast processing of revenues • Ability to validate single business permits and other documents • Detailed mutation history
- 16. Holding recurring revenuesin Contracts Store all Details of revenue Contract Generate revenue Invoices on one click Map the locations on Google Map Flexible filters to sort all Contracts on a click Amounts of Contracts anytime visible Ability to have a forecast at any time on one click Compare last Year with this Year
- 17. Mobile Revenue Collection Features: Mobile POS Device • Handheld POS Device • Solid and Water proof • Inclusive receipt printer • Receipt validation • 3G enabled, GPRS or WiFi • Magnetic card reader for VISA processing • Camera • 2D Barcode reader optional • Battery driven or on cable Your benefits • Safe collection of money in the field • Collection of cash against receipt • Collection of money using mobile payment methods • Minimizing fraud by using electronic data transfer • Flexible setup of new revenue streams • Daily centralized reporting on the fly Collect data in the field, hand out reciepts, GPS functions, Card Readers!
- 18. POS Handheld Device CCaammeerara GGPPSS P Poossitiitoionniningg SANYIKO ERP – We let IT work! 33GG I nInteternrneett MMaaggnneetitcic C Caardrd R Reeaaddeerr TToouucchh S Sccrereeenn FFininggeerprprirnint t TThheermrmaal lP Prirninteterr BBaarcrcooddee 2 2DD//33DD More Module Options SSmmaartrctcaardrd
- 19. This view showsall single Revenues collected They are collected in the field with different Devices Gray means, they are cleared Several filters allow to analyse the Revenues Filters can be configured flexibal
- 20. Situation on NetworkFailure Online Situation • Cash Payment possible • MPESA Payment possible • Airtel Money Payment possible • Receipts available • Credit Card not advisable in the field on mobile devices (missing trust in City Council Officers) Offline Situation • Cash Payment possible • Receipts available Records are stored on the device until the network is back. The transmission is based on processing of a Queue. SANYIKO ERP – We let IT work!
- 21. REVENUE TYPES CANBE DEFINED FLEXIBLY IN THE SYSTEM SANYIKO ERP – We let IT work!
- 22. Field structure forrevenues is open We can add every field you like to have Fields are helping to generate Reports and Filters
- 23. Revenue Types /Definition Basic Definition • Revenue Main & Sub types • Region / Collection point name • Revenue responsibility • Manual text (KBQ345X) • Revenue value • Revenue title / name • Collection date, time, person • Transmission time • POS device type • Payment definition • Payment status Advanced Definition • Log information • GPRS statistic • GPS Mapping coordinates • Graphic symbol for map • Clearing details Safaricom API • Clearing details with Bank • Paybill ID for contracts • Unique identifier for the transaction (Barcode) SANYIKO ERP – We let IT work!
- 24. Reporting Capability –4 Level Real time filtering of single revenues • Filtering based on all revenue fields, types, time frames • Filtering based on region • Filtering based on worker or device unit • Real time geo mapping (Optional) SANYIKO inline report engine • Flexible reporting engine to produce reports on your requirements • The report engine is included part of SANYIKO ERP Based on financial accounts • Daily, Weekly, Monthly revenues can be forwarded to the financial accounting system in SANYIKO • SANYIKO is offering a good range of standard financial reports Cakes and Bar Graphs • SANYIKO comes with an integrated and configurable chart engine which allows us to produce all types of graphs like cakes, bars and much more We enable you to have accountability in your Revenues!
- 25. GEO MAPPING OFLOCATIONS, REVENUES AND OTHER ENTITIES BYE ONE CLICK SANYIKO ERP – We let IT work!
- 26. You can selecton or several Revenues in the list On the right mouse tab you have a button to Show the Revenues on Google MAP The function opens the browser and shows the Detail location on the map
- 28. Revenue GEO Mapping Functionality potential • Show single revenue on Google or Open Street MAP • Show revenue of one POS over a Day • Show all revenues of a Day • Visualize Collected amount per transaction, POS ID, Attached City Council Officer, ... • Visualize revenue black spots • Visualize based on time frame Disadvantage • The devices with GPS option tend to be much more expensive • The GPS component in the device consumes a lot of electricity and reduces the running time on battery before recharge The technical implement-ation is here not the critical part! Visualize your revenues bye using GEO mapping!
- 29. OPEN TO CONNECTWITH OTHER SYSTEMS USING STATE OF THE ART WEBSERVICES. We give you a local County ERP System and enable filing to IFMIS, GPAY and other Central Government Systems We let ICT work. SANYIKO ERP!
- 30. MANAGEMENT OF SINGLEREVENUES SANYIKO ERP – We let IT work!
- 31. This view showsall single Revenues collected They are collected in the field with different Devices Gray means, they are cleared Several filters allow to analyse the Revenues Filters can be configured flexibal
- 32. MANAGEMENT OF RECURING REVENUES (MONTHLY, YEARLY, DAILY) SANYIKO ERP – We let IT work!
- 33. Holding recurring revenuesin Contracts Store all Details of revenue Contract Generate revenue Invoices on one click Map the locations on Google Map Flexible filters to sort all Contracts on a click Amounts of Contracts anytime visible Ability to have a forecast at any time on one click Compare last Year with this Year
- 34. AUTOMATED PAYMENT CLEARING PROCESS FOR RECURRING INVOICES SANYIKO ERP – We let IT work!
- 35. Holding all openInvoices in one view Generate E-Mails and Letters to the Customer For Clearing on one Click In this list are all the invoices that need to be cleared Also here a real time summary is visible at any time You can filter on Letter, SMS or E-Mail delivery STEP 1
- 36. STEP 2 TheE-Mails created in the last step under Revenue Processing are put as draft mail to the mail client The User can check if everything is fine and send out Several mails at one go.
- 37. Customer Mail Client STEP 3 The customer gets the auto generated e-mail in his Inbox The invoice is attached to the e-mail To clear the invoice he simply clicks the link in the mail The system brings him to the clearing website
- 38. Web based InvoiceClearing STEP 4
- 39. The Invoice isautomatically cleared within 2 Minutes in the Revenue System The payment transaction is visible in the Debtor Management and in STEP 5 the Customer Address
- 40. Real time revenueoverview and summaries Payment processing details and history Receipting of all types of revenues on a click Management of Cash Money from Officers Management of Cash Money from Cashier Research in revenue history and reporting Filtering revenues for forecasting and analytics Management of Collector Team and POS Devices Revenue Optimization by GPS mapping SMS alerts for Contract based revenues to Customer
- 41. Standard Sales, Invoicingand Billing Process Complete Procurement Process Demand notes for budgeting propose Multi Warehouse management Article based definition of revenues
- 42. Reconciliation of Cashand Bank payments Creditor and Debtor management Fast reporting ability Automated filing in Financial Accounts General Ledger Management and Reporting
- 43. SANYIKO Standard Modules We let ICT work. SANYIKO ERP!
- 44. County Collaboration CustomerHistory Management Citizen and Supplier Account Overviews E-Mails, Tasks, Appointments Document Management and Storage Verified Document Workflows
- 45. Project planning andbudgeting Filing budgets to IFMIS Helpdesk interaction with Website Internal Knowledge Base and best Practicies
- 46. Every system mutationcan be verified in the history management
- 47. All Documents canbe verified by using Barcodes Deleting a Document can be visualized by user The templates can be defined inclusive storage point Addresses, Subjects are filled automatically
- 48. Administrator Backend forBase data administration Revenue Definition and Segmentation Dashboard for system overview Reporting Engine and Dashboard definition Job engine for integration with external systems like IFMIS User Management, Mail Management Data Import and Export functionality
- 49. SANYIKO Architecture Welet ICT work. SANYIKO ERP!
- 50. SANYIKO HW /SW Requirement SANYIKO Server Infrastructure • State of the art server system with RAID 5, 16 to 32 GB RAM, High-speed RAID Disks 10 K or 12K • Windows 2012 Server, MS SQL Server 2012, Backup Suite from Microsoft • Virtual Server environment • Backup System • Server UPS to regulate electricity stream Expected infrastructure on site • Dust free Server room with appropriate cooling system – air-condition • Fibre optic Internet preferred from JTL with dedicated bandwidth for the revenue system • Gigabit Network to revenue department • Standby Generator to ensure availability of Electricity SANYIKO ERP – We let IT work!
- 51. SWISSKENKO LTD ElgonView Estate Tilil Crescent Plateau Road P.O.Box 2921 30100 Eldoret, Kenya Smart solutions for smart people. Mobile +254 708 83 29 02 www.swisskenko.com info@swisskenko.com
- 52. SWISSKENKO LTD ElgonView Estate Tilil Crescent Plateau Road P.O.Box 2921 30100 Eldoret, Kenya We are looking for a long term relationshp of success. Mobile +254 708 83 29 02 www.swisskenko.com info@swisskenko.com Thanks for your time! We guarantee you a professional project processing, after sales support and service