Rent It is a rental management software solution that provides comprehensive functionality to manage all aspects of an equipment rental business. It offers features such as reservations and allocations management, dispatch/pickup/returns processing, accessories and kit management, transport management, product exchanges, flexible billing, and utilization tracking. The software is built on Microsoft Dynamics NAV, which provides financial management, supply chain management, business intelligence and reporting, and customer relationship management capabilities required for equipment rental businesses. Rent It addresses over 20 specific industry requirements including safety equipment inspection tracking, wet rental timesheet billing, multi-country currency and tax support, and yield management.

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Figure 1 RENT IT - A SOLUTION FOR EQUIPEMENT RENTAL INDUSTRY

2. RENT IT
Flexible solutions for your business
needs
Rental management software should cover all aspects of a rental
business in a systematic way including Financials (GL, AR & AP),
Equipment Servicing, and CRM and reporting functionality
allowing rental businesses to achieve all their business analytics
from within a single package.
There are distinct industry requirements which need to be
RENT IT SNAPSHOT managed within the software, with utilization as one of the most
important. These special features include:
 DYNAMIC ESTIMATE MODULE
1. Reservations and Allocations management based on differing
 COMPREHENSIVE MINTENANCE MODULE
contract durations and customer requests.
 FLEXIBLE BILLING MODES
 AUTOMATED JOB JOURNALS 2. Dispatch/Pick-Up/Returns Process Management with the
 PRECISE LABOUR COSTING ability to manage partial dispatches and returns including asset
 INTIUTIVE DASHBOARD TO TRACK YIELD tracking and signature capture on delivery / pickup..
VARIANCE
3. Accessories, Attachments & Kits including sale or return items
 POWERFUL WORKFLOW FOR BETTER
such as fuel.
BUSINESS CONTROL
4. ‘In Lieu of’ or alternate items when equipment is not available
 EXCEPTION REPORTING
 INBUILT MANAGEMENT ALERTS as expected.
 ASSET TRACKING 5. Transport management including ordering in outside haulage
 INBUILT CRM FOR EFFECTIVE SALES and keeping track of revenue and cost against delivery vehicles.
CAMPAIGNS
6. Product Exchanges and swap outs on live contracts
 SEAMLESS INTEGRATION WITH MS OFFICE
7. Site Moves / Drop Ship & Relocations within live contracts
8. Contract Charging Profile determining when and how charging
is generated including flexibility on excess hours charges,
charging by hour / day / week / month etc.
9. Product Service Units and clock hour recording and
maintenance triggers

3. Microsoft Dynamics NAV offers
capabilities to meet the following
business needs:
Financial Management
As the backbone of your business management
solution, Microsoft Dynamics NAV accounting and
finance solutions help you track and analyze your
business information. With end-to-end integration,
you can efficiently manage your general ledger,
payables, receivables, inventory, analytical
accounting, fixed assets, and cash flow as well as
perform bank reconciliations and collections. You
can also manage Your financial processes across
multiple currencies, locations or companies.
Supply Chain Management
With Microsoft Dynamics NAV, you can tailor
workflow processes to meet specific needs and 10. Bill Processing for long term rental contracts on specific cycles
keep pace with competitive markets and low
margins. Help increase customer loyalty with better continuation/recurring invoices, automated off-rent billing and
responsiveness, rapidly pursue new market
opportunities, and improve your profitability by additional charge management.
working more efficiently with partners. Improve
inventory management, manage single- or multi-site 11. Sale or Return consumables must be managed alongside
warehouses, and handle order processing and
demand planning. rental products.
Business Intelligence and Reporting 12. Rent to Purchase or Rent to Own agreements with pre-
Bring strategic insight into your business processes determined contracts to take ownership of assets at a specific
with sophisticated reporting, analysis, and
budgeting solutions that help you improve and point in the contract.
propel critical decision-making throughout the
organization. Direct access to real-time, business- 13. Product Revenue Accruals to provide revenue forecasts for
critical information and a wide range of analytical
and reporting tools can help you manage budgets, rental contracts not billed at month end.
create and consolidate reports, and look for trends
and relationships. 14. Product Utilization including Physical and Financial (dollar
Customer Relationship Management utilization) must be recorded.
Customer relationship management enables 15. Stock Locations and tracking of equipment between locations
automation of many day-to-day tasks for sales,
customer service, and marketing professionals. including inter-branch or inter-store transfers, and for larger
Manage customer records and sales histories,
create and launch marketing campaigns, and track businesses inter-company transfers.
customer activity. Make service operations more
profitable by organizing your service resources for 16. Cash Customers/Contracts with cash drawer or till
optimum efficiency, forecasting and tracking parts
consumption, proactively managing contracts and
reconciliation and deposit management.
service agreements, and gaining tighter control over
costs.
17. Sub-Rent or Re-Rent management including the ability to
Workspace Collaboration initiate rentals from third parties to cover contract obligations.
Help people across your business collaborate
effectively by expanding access to business 18. Product Service Inspection/Repair including the ability to
applications, information, and Processes. In
addition, you can use Microsoft Windows® trigger maintenance activity based on rental status, off-rent
SharePoint® Services to help create workgroups
and teams to generate discussion and exchange damage reports and clock hours or other service units.
information related to specific interests and
projects.

4. 19. Operated Equipment or Wet Rental where
operators are sent out with the machine or
equipment, and the rental charges are based on a
combination of timesheet and standard rental
charges. This is generally referred to as Timesheet
Billing. This is common practice in crane rental in
Europe and in larger equipment rental in India and
Asia.
20. The ability to manage Safety Critical Equipment
or Safety Critical Plant including the recording of
inspection and examination certificates.
21. Rental Rate Optimization and Yield Management
For rental business’ working across country
boundaries then additional special functionality may
include multi-currency, multi-tax jurisdiction and
multilingual needs.
RENT IT Build on top of Microsoft Dynamics
NAV offers all the above said functional needs
of a rental industry with global standards.
Microsoft Dynamics NAV has more than
60,000 installations base is widely used in the
rental industry space.
CETAS INFORMATION TECHNOLGY PVT.LTD
No.21&22 Phase 2, 9th Street, Wood Creek County
St.Thomas Mount, Chennai, India.
Phone : +91 44 42850231
Email : sales@cetastech.com
www.cetastech.com.