This presentation discusses Mail Merge in Microsoft Word. Mail Merge allows sending bulk letters or emails with personalized names and addresses from a data source. The presentation outlines how to create a main document, select a data source, and insert merge fields. It also explains how to print envelopes and labels using the Mail Merge feature and describes the mail merge wizard for formatting documents.

1. BABA GHULAM SHAH BADSHSH
UNIVERSITY RAJOURI (J&K)
PRESENTED BY:
NAME: -AJEELA MUSHTAQ
ROLL NO:-13-MCS-15
PRESENTATION TOPIC:-
Mail Merge
PRESENTED TO: Mr. Ashwani Kumar

2. Mail Merge
• Mail merging means sending a bulk of
letters with same text to a number of
persons (addresses).
• MS-Word provides a highly useful feature
of mail merge.
• Mail merge is the simple way of sending
the same letter to many people with their
own adress and name appearing on the
letter.

3. Mail Merge (continue...)
• It is a useful tool that allows you to
produce multiple
letters,labels,envelopes,name tags and
more using information stored in a
list,database.
• The data source contains names and
addresses to be inserted in merge field in
the main document.

4. To Use Mail Merge
• Open an existing document or create a new
one(document).
• Click on mailing.
• Click on start mail merge command and select
step by step mail merge wizard from the drop
down menu.

5. Following options will be available and
you have to choose the required option:
• Letters: (main documents in the form of
letters
• E-mail messages: (main document for
mailing
labels)
• Envelopes: (for envelopes printing)
• Labels.
• Directory.

6. PROCEDURE OF CREATING MAIL MERGE

7. Main document

8. Data source dialog box
• A mail merge
data source is
composed of row
of data is called
the header row.
• Each of the
columns in the
header begins
with a field name.
• You can add or
remove field
names to
customize the
header row.

9. Labels and Envelopes
• Envelopes and labels can be created from
MS-Word.
• Addresses can be printed on envelopes.
Label and envelopes dialog box

10. Procedure for envelopes
printing:
• Click on mailing then envelopes dialog box
appears.
The dialog box
consists of two
main areas: one
delivery address
and other is
return address

11. Labels
• For creating and printing labels, apply the
following procedure.
• Click on mailing then click on labels.
Labels dialog box appears.
• In dialog box, address
can be typed in the
address box
• In print area, you can
select full page of the
same label or single
label.
• Print tab can be used

12. Wizard
• A wizard is a feature which asks various
questions and uses your responses and
then formats the documents.
MS-Word, for
example, provides
a special wizard i.e.
Letter wizard which
help in formatting
of letters in various
ways.