The document discusses management information systems (MIS) and related concepts. It defines MIS as a computerized business processing system that generates information for decision-making throughout an organization. The MIS collects data from various sources, processes it, and communicates relevant information to managers. This enables timely and effective decision-making for planning, directing, and controlling organizational activities. The document also discusses the roles and types of information used at different levels of an organization, including strategic, tactical, operational, and knowledge-based information. Executive information systems and decision support systems are described as tools that analyze data to support executive and managerial decision-making.

1. MANAGEMENT INFORMATION SYSTEM

2. MIS DEFINITIONS
“Computer system or related group of system which
collects and present management information to a
business in order to facilitate control.”
Charted instate of Management Accountant

3. “A management information system converts data form
internal and external sources into information, and
communicates that information in an appropriate form
to mangers at all levels. This enables them to make timely
and effective decisions for planning, directing and
controlling the activities for which they are responsible”
MIS DEFINITIONS…

4. • MIS a computerized business processing system
generating information for the people in the organization
to meet the information needs decision making to achieve
the corporate objective of the organization.
• The MIS is defined as an integrated system of man and
machine for providing the information to support the
operations, the management and the decision making
function in the organization.
MIS DEFINITIONS…

5. ROLE OF THE MIS IN ORGANIZATION
MIS
Information
The role of the MIS in an organization can be compared
to the role of heart in the body

6. Providing Information
to various
Departments
Collecting Data From Various Sources
“The system ensures that an appropriate dataiscollected from the
various sources, processed, and sent further to all the needy
destinations. The system is expected to fulfill the information needs
of an individual, agroup of individuals, the management
functionaries: the managers and the top management.”
ROLE OF THE MIS IN ORGANIZATION

7. IMPACT OF THE MIS
• A disciplined information reporting system creates a structured
data and a knowledge base for all the people in the organization.
• Easy way to tracking and monitoring of the functions
Managers are informed about the progress, achievements and
shortfalls in the probable trends in the various aspects of business.
This helps in forecasting and long- term perspective planning.
• Can make quick & correct decision through analysis of available
data and information

8. IMPACT OF THE MIS
• The MIS creates another impact in the organization which relates
to the understanding of the business itself .
• Since the MIS works on the basic systems such as transaction
processing and databases, the drudgery of the defical work is
transferred to the computerized system, relieving the human mind
for better work. It will be observed that a lot of manpower is
engaged in this activity in the organization.
• Its creates an information- based work culture in the organization.

9. PURPOSE OF MIS
“toassistmanagersinmaking strategic, tactical and
operationaldecisionsinanefficientand productive
manner.”
It provides managers with essential
information that is gathered from a variety of sources,
pooled into a single database and compiled in a readable format.
Through MIS, Organizations expecting to increase its efficient in
all department by creating fast data transaction within them.

10. PURPOSE OF INFORMATION CAN BE
DIVIDED INTO 5 CATEGORIES.
•Planning
•Controlling
•Recording Transaction
•Performance Measurement
•Decisionmaking

11. •Strategic Information
•Tactical Information
* Management
Information
* Knowledge
Information
•Operational Information
TYPES OF INFORMATION

12. StrategicInformation:
• Support Long-Range Planning of Senior Management.
• Information gathered from both internal and external sources.
• Time Scale is mostly above or more then 5 years
• Strategic plans will have little or no detail in them and more
detailed strategic plans will be made slightly lower down the
managerial ladder

13. TacticalInformation:
• Support monitoring, controlling, decision-making, and
administration by middle management.
• Decision-making takes place within the guidelines set by the
strategic plan.
• Used by middle management
• The timescale is usually at least between 6 months and 5 years
Tactical plans have a medium level of detail and will be very
specific; they deal with such matters as who is doing what and
within what specific budgets and timescales.

14. Operational Information:
• Produces routine answers
• The lowest level is operational and operational planning takes
place based on the tactical plans. Used by Low Level Management
or Workers
• The timescale is very short
• Results of operational work will usually be passed upwards to let the
tactical planners evaluate their plans.

15. How Its (MIS) Work in Organization
StrategicLevel
• Strategic information is used at the very top level of management
in BOC. These are chief executives or directors who have to make
decisions for the long term Strategic planning.
• For example introducing a New Saving Plan for Adults, Before
introduce the plan those decision making level people start to use
various kind of information from indoor and outdoor sources for
above plan. For this they will take more time for analysis
information and results will be more complex decisions, those will
effect entire business in future.
(Defining How Information System is working in Organization. (Ex: Bank of Ceylon)

16. Managerial Level
• Middle managers who implementing and controlling BOC
strategies in branches.
• These people will make decision by using various information
given by strategic level and their experiences.
• Deciding Promotion in Area by analyzing current situations.
• OD rates, Loan decisions, etc.

17. KnowledgeLevel
• These people involve in knowledge are of business. In BOC, those
people help to maintain a effective connection system with in
organizations and branches, those specially from IT and
communication filed. These people’s part will make organization
productive organization.
Operational Level
• Those people involving day works, Staff and Labours. Those people will
only follow instruction of Middle managers, They will use information
to make decision in day to day progress and they will give more
information, feed back to High level people to make decisions.

19. Executiveinformationsystem(EIS)
• An executiveinformationsystem (EIS) is the type of information system used
by executives to access and manage the data they require to make informed
business decisions. Although there are tools for managing an executive
information system, the EIS in itself is not a tool, but rather, an infrastructure
within a company. In the hierarchical structure of information systems, the EIS is
at the top and is designed to convert all relevant data (from project to process to
budget) into aggregated information that makes sense and brings value to the
overall business strategy.
• A highly interactive system that provides a flexible access to information for
monitoring results and general business conditions
• Use both internal and competitive information
• User-friendly interface

20. Decisionsupportsystem(DSS)
• DSS is An interactive information system that provides information,
models, and data manipulation tools to help make decisions in semi-
structured and unstructured situations
• Support analytical work
• A computerized information system used to support decision-
making in an organization or business. A DSS enables users to sift
through and analyze massive reams of data and compile information
that can be used to solve problems and make better decisions.
• Simulation and Optimization

21. Decisionsupportsystem(DSS)….
• Simulation model – calculates the simulated outcome of tentative
decisions and assumptions
• Optimization model – determine optimal decisions based on criteria
supplied by the user, mathematical search techniques, and
constraints
• Online analytical processing (OLAP) : the use of data analysis tools
to explore large databases of transaction data
• Data mining : the use of analysis tools to find patterns in large
transaction databases

22. Knowledgeworksystem.(KWs)
• Knowledge workers perform three key roles that are critical to the organization
and to the managers who work within the organization:
• Keeping the organization current in knowledge
• Serving as internal consultants regarding the areas of their knowledge
• Acting as change agents
• Knowledge workers rely on traditional office systems but often require highly
specialized knowledge work systems with powerful graphics, analytical tools, and
communications and document management capabilities. These systems
require great computing power, access to external databases, easy-to-use
interfaces, and optimization for the specific tasks to be performed.

23. Examplesofknowledgeworksystemsinclude:
CAD/CAM systems: Computer-aided design (CAD) and Computer-aided
manufacturing (CAM) systems automate the creation and revision of designs,
using computers and sophisticated graphics software. They provide engineers,
designers, and factory managers with precise manufacturing control over
industrial design and manufacturing
Virtual realitysystems: These use interactive graphics software to aid drug
designers, architects, engineers, and medical workers by presenting precise, three-
dimensional simulations of objects.
Investment workstations: These are high-end PCs used in the financial sector to
analyze trading situations instantaneously and facilitate portfolio management.

24. MIS isa system to support the decision making function in the
organization. The difference liesindefining the elements of the MIS.
However, in today's world MIS acomputerized business processing
system generating informationfor the people inthe organization to
meet the information needs decision making to achieve the
corporate objective of the organization. In any organization, small
or big, a major portion of the time goesindatacollection,
processing, documenting it to the people. Hence, amajor portion of
the overheads goes into thiskind of unproductive work in the
organization. Every individual in an organization is continuously
looking for some information which is needed to perform his/her
task. Hence, the information is people-oriented and it varieswith the
nature of the people in the organization.

25. ThankYou& Good
Luck
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