Transport Management System (TMS) is an enabler that essentially manages your majorly partnered logistics as if it were your own fleet on the move. WebXpress TMS is that one tool that places you at the centre of your operations, even if it’s not happening in your company. WebXpress is an IT and Solutions company that offers services in the domain of Logistics. Founded in 2004 the company has a presence in India, Saudi Arabia, East Africa, and South Asia. Our idea is to connect all stakeholders in supply chain and provide visibility.

1. Transportation Management
An Integrated System

2. Agenda
 About the Company
 WebXpress Solution Suite
 Transportation Management System
 TMS Models
 Solution Case: Business Intelligence

3. About ECFY

4. Company Snapshot
Genesis
• Private limited company
• Founded in November 2004
• Based at Mumbai
• Development centers at Mumbai & Surat
• Global Presence
Technology
• Web based technologies
• Microsoft technologies
• AJAX, C# .Net, SQL 2005, SSRS
• Mobile: SMS/ GPRS, Windows Mobile
Team Profile
• Business Process consultants
• Training and Process Head
• Project Managers- 9+ years exp
• System & database designer- 6+ years exp
Solution Focus
• Transportation & Fleet Management
• Warehousing
• Supply chain visibility
• E-commerce and Home Delivery
• Business Intelligence
• Devices: Mobile, GPS, RFID/ bar coding
Customer Segment Focus
• Logistics Service Providers (LSPs)
• User of Logistics Services (LSUs)

5. WebXpress Solution Suite

6. WebXpress Product Suite
Finance & Accounts | CRM | HRMS
Business Intelligence- Qlikview
DEVICES
Mobile
GPS
Bar Code
RFID
B2B
Integration
EDI
RosettaNet
XML
Allied Services: Managed Web Hosting | Connectivity
Customer Portal
• Tracking
• Invoice
• Payments
• Complaints
• Enquiry
• Contracts
• E-POD
WebXpress Transaction Suite
Fleet Management Transportation WarehousingFleet Management Transportation WarehousingFleet Management Transportation WarehousingFleet Management Transportation WarehousingFleet Management

7. WebXpress Product Features & Controls
WebXpress TMS features
WebXpress TMS Controls

8. Why WebXpress?
Lineage
• Promoted by professionals
• From IT and logistics industry
• Global expertise for local needs
Support Infrastructure
• Online Customer Support Portal
• Telephonic and IM support
• Project Management Office
Domain Focus
• Undiluted focus on Supply chain
and Logistics
• Product focus with Services
• Transaction to Analysis
Diversified Customer base
• Start-ups to industry leaders
• LSPs and User industry
• IT challenged to IT mature
The WebXpress Advantage
Proven Solution
• Over 2000 users, 1200 locations,
2 mn transactions per month
• Built in Industry practices
Ecosystem Approach
• One stop solution
• Web hosting to GPS to training
• Enabled through partners
A Technology Solution that works even at the Bottom of the Pyramid

9. WebXpress Customers
WebXpress is used by

10. WebXpress Partners
Qliktech Inc
Business Intelligence Solution
www.qlikview.com
Banyan Commerce
EDI Technology Partner
www.banyancommerce.com
Netmagic Solutions
Web Hosting Partner
www.netmagicsolutions.com
Anantara Solutions
Logistics Consulting and Systems Integration Partner
www.anantsol.com

11. WebXpress
Application
+
Database
Servers
INTERNET
Internet Data Center.
• Branch Offices
• Area Offices
• Hub Centers
PC with Browser- IE 6+
High-speed Internet Link
F
I
R
E
W
A
L
L
Servers
at
Transport
company
Interface System
Users at Transport
company
HO personnel
Sys. Admin
Firewall Server
LAN
Transport company
HO
Broadband connection
Technical Infrastructure for WebXpress
GPRS connection

12. Solution Offering: WebXpress TMS

13. WebXpress TMS Modules
WebXpress TMS
Vendor contracts Online accountsInvoice & payments
Customer contracts
Demand Management
TrackingOperations
Reports
Security management
POD Management
GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM
Customer Self
Service Portal
• Tracking
• Invoice
• Complaints
• Enquiry
• Rates
• E-POD
• Octroi Rcpts
• MIS
3PL/TRANSPORT SERVICE PROVIDER

14. Type of companies covered by TMS
3PL Provider
 Manages transportation for end customer
 Works with transportation partners for capacity
 Dockets booked by transportation partner
 Billing to end customer on a back to back contract
 Vendor payment based on dockets booked
Transportation Company/ Own
booking by 3PL
 Provides his own transportation capacity
 May have arrangements with dedicated vendors
 Dockets booked by transportation company itself
 Billing to end customer on docket booking
 Vendor payment based on capacity

15. Business Models Covered by TMS
Full Truck Load [FTL]
Full Container load [FCL]
Less Than Truck Load [LTL]
Packers & movers [ Re Location]
Tanker movement [ Liquid
Cargo]
Express Cargo Delivery
Parcel Delivery
Local Delivery
Crossing
 Movement from customer warehouse to warehouse, without
involving HUBS
 Movement of Containerized goods from Port to ICD or ICD
to port
 Movement using Transporters hub & spoke network
 Movement Services of house hold goods .
 Provide tracking from inquiry to shipment delivery
 Movement services for Tanker movement & liquid Cargo like
Petroleum product, alcohol, Milk
 Committed Time for door to door delivery employing hub &
spoke network
 Godown pick-up and delivery with warehousing services
 Intra-city Next Day Delivery
 Delivery for another transporter, handover to a partner
transporter

16. Hub and Spoke Model
OPERATIONS
• Booking of small parcels and LTL consignments
at branches
• Consolidation at hubs
• Hub to Hub movement on set routes
• Transshipment to destination hubs and then to
branches
• Delivery from branches using DRS
FINANCE
• Transporter will charge customers for door to
door service
• Transporter will deploy/ hire a vehicle capacity
and pay for km. run of vehicle
• Transporter will manage all costs of booking to
delivery but charge customer a single amount
Branch 1
C1 C2
Branch 2
C3 C..n
Transshipment Hub
Transshipment Hub
Branch 1
C4 C5
Branch 2
C6 C..n

17. Full Truck Load Model
OPERATIONS
• Booking of Full Truck Capacity
• Point to point movement of vehicle from consigner
location to consignee location
• No operational usage of transporter’s hubs or branches
• Documentation at customer location
FINANCE
• Transporter will charge customers for vehicle capacity for
a distance
• Transporter will deploy his own vehicle or hire from other
vendors
• Transporter may charge additional amount for loading,
unloading, multiple points of pick up and delivery etc.
• Transporter may book multiple consignments of same
customer into same vehicle
C1 C1 C1
C2 C3 C4
Multi-point
pickup
Multi-point
delivery
Full Truck Load
Movement

18. WebXpress TMS - Hub and Spoke Model

19. Transportation Booking Process
Loading Sheet
Preparation
Vehicle Contract
Docket Entry
Manifest Preparation
Pickup Run Sheet
Preparation
Booking Process
FMS- Trip Sheet Module
Customer
Contracts
Vendor
Contracts

20. Transportation Transshipment Process
Unloading Pre-alert Print
Load in New Vehicle
Manifest Preparation
Transshipment Process
Load in connection vehicle
Stock Update
Loading Sheet
Preparation
Vehicle Arrival Update
Vehicle Unloading Report
FMS- Trip Sheet Module

21. Transportation Delivery Process
Unloading Pre-alert Print
Delivery Process
Stock Update
Delivery Run Sheet
Preparation
Vehicle Arrival Update
Vehicle Unloading Report
Delivery Run Sheet Update Track & Trace
FMS- Trip Sheet Module

22. WebXpress TMS - Full Truck Load Model

23. Transportation Booking Process
Vehicle Hire Contract
Docket Entry
Manifest Preparation
Booking Process
FMS- Trip Sheet Module
Customer
Contracts
Vendor
Contracts

24. Transportation Delivery Process
Unloading Pre-alert Print
Delivery Process
Stock & Delivery Update
Vehicle Arrival Update FMS- Trip Sheet Module

25. WebXpress TMS - 3PL Model

26. 3PL Operations Process in WebXpress TMS
En-route Status Update
POD Movement
3PL Docket Entry
Delivery Status Update
Customer
Contracts
GPS Data
Vendor
Contracts

27. Transportation POD Movement
POD Process
POD Scan
POD Forward
Delivery Update
POD Receipt
Acknowledgement
POD to Consignor with Bill POD to Next Location
Track & Trace

28. Invoice Process
Invoice
Bill generation
Docket BookingPOD Arrival & Finalization
Docket Financial Edit &
Finalization
Bill Collection
Bill submission update
Generate MR
Cheque: Deposit Voucher
Cash: Receipt Voucher
Update CBS & A/R

29. Customer Contracts
 Contract Features:
• Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement
• Pay basis wise plus Service Wise
• Multiple Active Contracts
• Single slab, Multi slab, FTL-Capacity based
• Rates- Per Kg., Per Ton, Fixed, Fixed + Variable
 Contracts are enforced at time of docket entry
 This reduces errors and also ensures revenue in line with contracts
 Leads to lesser Invoice rejections thus better working capital

30. Vendor Contracts
 Contract Features
• Contracts for long haul, local vendors, BA
• Fixed route, Per Kg., Per Km, Per docket
• Switching between multiple contracts
 Contracts are enforced at time of VHC entry/ payments
 Reduced mistakes in vendor payment, higher efficiency
 Faster vendor payment, better service level from vendors

31. WebXpress TMS- Key Benefits
 Real Time information visibility across Transportation network
 Reduction in costs due to
• Reduction in data entry time and effort
• Measurement of transaction wise profitability
• Tighter control on vehicle deployment expenses
 Increase in income due to
• Ability handle higher work volume with same investment in staff and facility
• Better service leading to better customer satisfaction, thus more business
• Better information on customers leading to targeted sales effort
 Savings in working capital
• Smaller and more accurate billing cycle
• Faster collections
• Daily control on cash & bank across locations

32. Solution Case: BI on TMS

33. Problem Statement
Management mandate:
Provide a complete picture of a given
customer’s business transactions with
Logistics Company.
Analytics Team
Size 2 persons
Qualifications MBA, 3-4 years of experience
Cost to the company Rs. 50,000 pm per person
Per day cost of team Rs. 4000
Work for Analytics Team
 Names of top five customers by sales
 What are top booking locations and top delivery locations for these customers
 Provide number of dockets booked, sales, billing and unbilled for each customer
 Provide breakup of sales by Pay Basis, Mode of transport
 Show me the breakup by number of dockets, sales in Rs. Lakhs. Also provide % breakup of these.
 Show me sales trend over last one year
 Show me sale trend for this month and also for previous month
 What is my average sales per docket for this customer
 What is my yield across pay basis and for individual pay basis

34. Traditional method using ERP reports
Step 1: Get all customer related reports
• Sales register for last 2 years
• Bill register
• Sales summary- location wise, business type wise, pay basis wise
• Outstanding report
• Time taken: 2 hours
Step 2: Collate information using XLS
• Use pivot tables, filters, macros to get to various out put
• Convert data into charts using chart wizards
• Time taken: 6 hours
Step 3: Present the data
• Prepare a presentation; build in charts, XLS links
• Time taken: 2 hours
Thus, total time taken for ONE customer analysis will be 10 hours. Given learning curve effect, it may not take that
long for next customer analysis.

35. The Next Level of Analysis
 Now, will it be possible for the team to answer all of following questions:
• Please above analysis for a particular ZONE
• Please given analysis for mode=Air and Pay basis=TBB
• Please show data only fro 2008
• Now show data for 2007 and 2006 but not 2008
• Please show data across the years only for Monsoon- that is Jul, Aug and Sep
• Show day wise sales trend for January 2008
• Show data in %, number of transactions and sales in Rs. Lacs
• Show data combined for customer A and customer
 In all probability, the team will have to get back to drawing board, ask for more data, redesign
charts etc. So at the end of the day management does not have answers to all questions and
analysis team’s efforts are only half appreciated.

36. Analysis using Qlikview
Step 1: Open Qlikview and open Customer Snapshot Analysis
Step 2: Reload latest transaction data
Step 3: Answer questions as put up by management, in full graphical view, in a
single dashboard
Total time: 5 minutes
Time available to answer queries: Entire day

37. Seeing is believing: Data Across Customers

38. Scenario Building
 Shows Analysis for:
• Customer: All names same as similar to- Ingram Micro
• Year 2008
• Month- Jan to March
• South Zone + North Zone
• Pay basis- TBB and To Pay
• Mode of service: ALL
 Show following output
• Shows sales breakup in %
• Show Pay basis breakup
• Show yield
• Show unbilled and billed
• Shows daily sales trend
• Show top booking and delivery locations

39. Data for a given customer

40. Thank You
KEEP IN TOUCH
Headquarters Regional Sales Office
114, Sundervilla, S. V. Road,
Santacruz (West), Mumbai – 400052
+91 93 232 428 02
+91 22 325 735 60
ECFY Consulting Pvt. Ltd.
107, First Floor, Suncity Trade Tower,
Sector–21, Gurgaon – 122001
+91 93 117 363 59
info@webxpress.in www.webxpress.in