1.
WebXpress Solution
Benefits
Profit from IT

2.
Everyday issues in Transportation & Fleet
Operational
• Data reentry at every stage- in
computers or on paper
• Managing paper- more than 10
lakh documents a year
• Tracking- where are my goods
and why they have not reached?
• What is my Turn Around Time?
Is it as per standard?
• How to measure profitability of
every booking?
• What is my vehicle utilization?
Where are my vehicles? What is
TAT for each journey?
Financial
• Same truck journey paid twice
• Was the bill generated? Was it
collected? Within credit days?
• How to ensure Invoice is as per
contract?
• Customer pays on account- how
to reconcile?
• Octroi payments shatter cash
flow
• Accounts are 3 months behind
schedule
• Cash and Bank statement- too
little, too late
• Have we settled driver advance?
• Are charges as per standard
costs?

3.
WebXpress Benefits

4.
WebXpress Benefits Summary
Area Benefit Summary
Operations  Reduce data entry time by 70%
 Reduce tracking response time by 80%
 Improve connecting load by 30%
 Enforcement of contracts- 100%
Billing  Reduce billing cycle by 40%
 Online party ledger update & outstanding
 Shipment wise profitability available online
Finance  ONLINE cash & bank status of all location
 Tracking of Octroi paid anywhere
Octroi  Online Octroi Paid Vs. collection
 Uniform Chart of Accounts
 Reduce accounts entry by 70%
Online Accounts  No accounts data synchronization required
 Daily P&L location wise
 Information available only on a NEED TO KNOW basis
 No user can change any data or master tables

5.
WebXpress Benefits Summary
Area Benefit Summary
Fleet  Eliminate duplicate payments to drivers for same expense
 Reduce fleet document expiry by over 90%
 Daily Fleet Location for each control location
Maintenance  Control on fleet expenses through escalation based approval
 Eliminate double payment for same maintenance expense
Tyres  Improve tyre inventory accuracy by over 70%
 Track tyre usage for a given vehicle
 Measure Tyre Cost Per KM including retread and scrap sale
Fuel  Upload data directly from Oil company data
 Attach fuel data to trip sheet and vehicles
 Set standard fuel cost for a route and approve

6.
WebXpress Operations Benefits
• No data re-entry: In WebXpress
information is entered only once and
updated thereafter. This improves
productivity manifolds and reduces errors in
data. Also
• No data transfer: Data entered at any
locations is automatically available to
related locations. Thus, there is no need to
manually transfer data across locations.
• Discipline in workflow: All transactions in
WebXpress are dependent on completion of
previous steps. This ensures that a process
set by company is always followed
• Easy to use: WebXpress offers only those
options and menus that a user needs to
use. Combined with intuitive language and
uncluttered screens, using WebXpress is
easy even for high-school educated staff.
Before WebXpress
• Multiple entry at every hub
• Every truck is a surprise
After WebXpress
• No Data Entry at Hub ( Docket /
POD/DMRV)
• Advance information of what is coming at
least 4 hours in advance
• Customer priority can be known in advance
• Optimal utilization of truck load by pre-
planning
• Market vehicle planning

7.
WebXpress Benefits- Finance
BILLING
• Faster billing: Online nature of
WebXpress allows bill generation,
submission and collection to happen
from anywhere.
• Lower working capital: A tighter
control on billing cycle improves
money flow and reduces need for
external funding. Also, timely action
helps to avoid or reduce bad debts.
• Outstanding reconciliation:
WebXpress maintains full details of
all payments made by a customer
across locations, for every docket.
This helps to reconcile outstanding
with customer and avoid disputes.
FINANCIAL CONTROL
• Track profitability: WebXpress
calculates profitability of every single
docket the minute it is delivered.
Thus, managers can immediately
decide whether a customer or a
location is profitable enough.
• Cash and Bank Management:
WebXpress makes it possible to get
daily cash and bank transactions of
all locations. Thus, funds can be
managed and deployed better.
• Cost control: It is possible to view
various cost heads across locations
on a daily basis. This helps to control
costs before they balloon.

8.
WebXpress Benefits- Track & Trace
BENEFITS IN TRACK & TRACE
• Anytime-anywhere tracking: Tracking
information to customers can be provided
by all locations, even from a home PC or a
mobile. Customers like to work with
companies who can tell them what is going
on.
• On the way tracking: Using GPS and
WebXpress, it is possible to know exact
whereabouts of a consignment. Thus,
there are no blind spots left.
• Comprehensive tracking: WebXpress
offers all possible information from a single
screen. Thus, it is possible to view a
docket or a manifest, check vehicle details,
confirm delivery attempts etc.
CUSTOMER SELF SERVICES PORTAL
• Customers have their own login area and
check any details of their transactions.
• Customers are thus freed from calling
various offices of company.
• Customer can also use mobile devices to
track and trace their consignment.
• Customers can view and download bills,
Octroi receipts and POD copies from
anywhere in the world.

9.
WebXpress Benefits- Octroi and Accounts
BENEFITS IN OCTROI MANAGEMENT
• Octroi payments are typically 10 to 1000
times freight income.
• With WebXpress it is possible to predict
likely Octroi liability. This helps to arrange
for funds for various locations.
• WebXpress reduces Octroi billing time and
tracks collection across locations.
• This helps to reduce gap between payment
of Octroi and receipt from customer and
save working capital.
ACCOUNTS
• Uniform Chart of Accounts: All users
across location use same set of ledgers,
this brings in uniformity of reporting costs
• Online accounts: All transactions are
posted automatically into relevant ledgers.
Thus, accounts are always updated.
• No synchronization: As all accounts are
stored centrally, there in no data transfer
and merging required
• Daily P&L: As there is no lag between
business and accounts, it is possible to
generate location wise Profit & loss on a
daily basis

10.
SECURITY & ADMINISTRATION
• Secure data and masters: No individual can access all data
in WebXpress. Also, master tables can be changed only
centrally by authorized personnel. This results in highly
secure and reliable data.
• Accountability: WebXpress remembers who did what and
when. Thus, it is easy to track a transaction to an
employee.
• Need to know: WebXpress offers only those transactions
and data to users that they need to know. This makes life
simple for users and improves security.

11.
How GPS + WebXpress will benefit
• For long haul routes, on the way tracking is essential
• Tracking from two sources: GPS and WebXpress, thus improved
accuracy
• Time entered for arrival will be matched with time given by GPS
system. This will reduce wrong time entry
• Estimate arrival time on the fly: Based on historic data, we can
predict arrival time of a vehicle
• Better view of supply chain for customers: Customers can find
where their invoice number is. This will help them plan their
inventory better
• Combined with RFID/ Bar code, GPS can improve warehouse
productivity
• High value consignment tracking- a GPS device can be attached to
a high value consignment to track it all the way

12.
Thank You
KEEP IN TOUCH
Headquarters Regional Sales Office
114, Sundervilla, S. V. Road,
Santacruz (West), Mumbai – 400052
+91 93 232 428 02
+91 22 325 735 60
ECFY Consulting Pvt. Ltd.
107, First Floor, Suncity Trade Tower,
Sector–21, Gurgaon – 122001
+91 93 117 363 59
info@webxpress.in www.webxpress.in