WebXpress solutions TMS express cargo


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WebXpress's Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement;
Pay basis wise plus Service Wise;
Multiple Active Contracts;
Single slab, Multi slab, FTL-Capacity based Rates- Per Kg., Per Ton, Fixed, Fixed + Variable

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WebXpress solutions TMS express cargo

  1. 1. WebXpress Transport Management Solution For Express Cargo Industry
  2. 2. WebXpress Solution Suite
  3. 3. WebXpress Product Suite Product Description Transport Management System TMS helps to manage all transactions such as load planning, tendering, placement, load movement and delivery. Manages various business models such as FTL, Cold Chain, Express Cargo. Fleet Management System FMS manages fleet related operations for long haul, secondary distribution, taxi fleet businesses. Also includes fleet maintenance, fuel management, expenses, document and driver management Warehouse Management System WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading organization. WMS is highly configurable to manage multi user facility and can integrate with any ERP Business Intelligence WebXpress products are integrated with Qlikview BI tool to offer analytics for data generated. WebXpress offers ready to use BI templates to realize quick benefits of BI Finance & Accounts WebXpress has a fully functional Finance & Accounts systems fully integrated with all operations module of Fleet and TMS. Data Integration WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant information Devices WebXpress applications can be integrated with variety of devices such as GPS, Hand Held Terminal and also sensors such as temperature and fuel sensors
  4. 4. Solution Architecture WebXpress Application + Database Servers INTERNET Internet Data Center. • Branch Offices • Area Offices • Hub Centers PC with Browser- IE 7+ High-speed Internet Link F I R E W A L L Servers at LSP company Interface System Users at LSP company HO personnel Sys. Admin Firewall Server LAN LSP company HO Broadband connection GPRS/3G connection
  5. 5. WebXpress Product Features & Controls WebXpress TMS features WebXpress TMS Controls
  6. 6. WebXpress TMS for Express Cargo Industry
  7. 7. WebXpress TMS Modules WebXpress TMS Vendor contracts Online accountsInvoice & payments Customer contracts Demand Management TrackingOperations Reports Security management POD Management GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM Customer Self Service Portal • Tracking • Invoice • Complaints • Enquiry • Rates • E-POD • Octroi Rcpts • MIS EXPRESS CARGO SERVICE PROVIDER
  8. 8. Business Models Covered by WebXpress TMS Business Model Description Full Truck Load (FTL) Movement from customer warehouse to warehouse, without involving HUBS Express Cargo Delivery Committed Time for door to door delivery employing hub & spoke network Multi-modal Delivery- AIR and RAIL Movement of car with Air and Rail movement as significant component Parcel Delivery Godown pick-up and delivery with warehousing services Local Delivery Intra-city Next Day Delivery Packers and Movers Specialized module to capture entire life cycle from customer call to packing, moving and delivery Milk run distribution Multi point pick up and drop for distribution of goods ex-warehouse Home Delivery Solutions Work flow from sales at shop to warehouse dispatch to customer home delivery Crossing Delivery for another transporter, handover to a partner transporter
  9. 9. WebXpress for Express Cargo OPERATIONS • Booking of small parcels and LTL consignments at branches • Consolidation at hubs • Hub to Hub movement on set routes • Transshipment to destination hubs and then to branches • Delivery from branches using DRS FINANCE • Transporter will charge customers for door to door service • Transporter will deploy/ hire a vehicle capacity and pay for km. run of vehicle • Transporter will manage all costs of booking to delivery but charge customer a single amount Branch 1 C1 C2 Branch 2 C3 C..n Transshipment Hub Transshipment Hub Branch 1 C4 C5 Branch 2 C6 C..n
  10. 10. Transportation Booking Process Loading Sheet Preparation Vehicle Contract Docket Entry Manifest Preparation Pickup Run Sheet Preparation Booking Process FMS- Trip Sheet Module Customer Contracts Vendor Contracts
  11. 11. Transportation Transshipment Process Unloading Pre-alert Print Load in New Vehicle Manifest Preparation Transshipment Process Load in connection vehicle Stock Update Loading Sheet Preparation Vehicle Arrival Update Vehicle Unloading Report FMS- Trip Sheet Module
  12. 12. Transportation Delivery Process Unloading Pre-alert Print Delivery Process Stock Update Delivery Run Sheet Preparation Vehicle Arrival Update Vehicle Unloading Report Delivery Run Sheet Update Track & Trace FMS- Trip Sheet Module
  13. 13. Transportation POD Movement POD Process POD Scan POD Forward Delivery Update POD Receipt Acknowledgement POD to Consignor with Bill POD to Next Location Track & Trace
  14. 14. Invoice Process Invoice Bill generation Docket BookingPOD Arrival & Finalization Docket Financial Edit & Finalization Bill Collection Bill submission update Generate MR Cheque: Deposit Voucher Cash: Receipt Voucher Update CBS & A/R
  15. 15. WebXpress Salient Features for Express Cargo Industry Feature Description Document Management • All documents are managed through a series management module Paid and To Pay Controls • Specific Controls exist to manage to pay and paid outstanding Route and Schedule Management • WebXpress helps to define routes and schedule for each route. • WebXpress also has features to define optimum route for each combination of locations. E-POD using Mobile devices • WebXpress application can be loaded on a mobile device to capture delivery details and also POD scan. GPS Integration • WebXpress is integrated with GPS to provide real time view of delivery and pick up vans and load in them. Bar code management • WebXpress can help generate Unique Bar code Identifier (UBI) for each box. This can be done using mobile printer or fixed devices at customer premises. • Bar codes can then me scanned to manage inward and outward for all consignments DEPS Management • WebXpress has an extensive DEPS management system to track all missing and misrouted consignments • WebXpress has tracking mechanism to record each DEPS case
  16. 16. Customer Contracts • Contract Features – Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement – Pay basis wise plus Service Wise – Multiple Active Contracts – Single slab, Multi slab, FTL-Capacity based – Rates- Per Kg., Per Ton, Fixed, Fixed + Variable • Contracts are enforced at time of docket entry • This reduces errors and also ensures revenue in line with contracts • Leads to lesser Invoice rejections thus better working capital
  17. 17. Vendor Contracts • Contract Features – Contracts for long haul, local vendors, BA – Fixed route, Per Kg., Per Km, Per docket – Switching between multiple contracts • Contracts are enforced at time of VHC entry/ payments • Reduced mistakes in vendor payment, higher efficiency • Faster vendor payment, better service level from vendors
  18. 18. WebXpress TMS- Key Benefits • Real Time information visibility across Transportation network • Reduction in costs due to – Reduction in data entry time and effort – Measurement of transaction wise profitability – Tighter control on vehicle deployment expenses • Increase in income due to – Ability handle higher work volume with same investment in staff and facility – Better service leading to better customer satisfaction, thus more business – Better information on customers leading to targeted sales effort • Savings in working capital – Smaller and more accurate billing cycle – Faster collections – Daily control on cash & bank across locations
  19. 19. WebXpress Control Tower
  20. 20. Customer Dashboard
  21. 21. Booking Dashboard
  22. 22. Booking Breakups
  23. 23. Yield Analysis
  24. 24. Delivery
  25. 25. SLA Measurement
  26. 26. Solution Offering: WebXpress Mobile
  27. 27. WebXpress Enterprise Mobility Technology Microsoft Windows Phone Independent Software Vendor for Microsoft www.microsoft.com Google Android Business Intelligence Solutions www.android.com Motorola India Enterprise Mobility Solutions Partner www.motorolasolutions.com Qliktech Inc Business Intelligence Solution on Mobile www.qlikview.com
  28. 28. WebXpress Mobility Architecture Hand Held Terminals Windows CE Windows Mobile Tablets Android 2.3 Android 4.0 Android Mobile Android 2.2, 4.0 Cellular Network GPRS 3G Wi-Fi Customer Application/ WebXpress Solution WebXpress Mobile Application Middleware
  29. 29. WebXpress Android Capability • Android is world’s fastest growing Operating system for Mobile Phones • Android is available across vendors such as Samsung, HTC, Micromaxx • Android phones range starts from Rs. 3800 onwards, making it cheapest mobility device • Android is a Full Operating System, thus making it possible to build feature rich applications • Thus, WebXpress has selected Android as platform to offer its mobility solutions • WebXpress has a dedicated team of Android developers who work closely with Product Team to design Integrated Applications
  30. 30. WebXpress Ready to Use Mobile Application
  31. 31. WebXpress Mobile Applications for Transportation Functionality Description Transportation Booking and Scan  User can enter CN data into mobile device  CN image can also be scanned and sent to server  CN and image can then be uploaded to server for completion of data entry  Booking can be done after login and only if CN is not already entered and DCR is provided Delivery Information Update  User can enter delivery information for a given Consignment in mobile device  System allows data entry only if DRS is prepared and CN is not yet delivered  User can capture delivery date and time, delivery person etc.  Application also captures location if device is GPS enabled POD Scan  User can scan POD using camera function of Mobile device  POD image is then sent to server against CN number  CN number needs to be valid and CN must be delivered in system  Application also captures location if device is GPS enabled Track & trace  User can enter CN and get tracking information on mobile device  User can also view location of CN on map if GPS service is enabled
  32. 32. WebXpress Mobile Applications for Fleet Management Functionality Description Vehicle Tracking  User can enter a vehicle number in mobile device  Application will retrieve vehicle tracking information and display on device  User can also view location of vehicle on map if GPS service us enabled for that vehicle GPS Tracking  Mobile device with GPS service enabled can be given to driver or a vehicle  The device will capture GPS data and send the same to server  This information can be used to track the vehicle, check idle time, check speed etc. Accident/ Damages Information  In case of accident, user can enter details on spot in mobile device  User can also capture photos and send to central server for future claims process Status Update  Driver can use mobile application to update status of his vehicle using mobile device  Driver can update information from multiple selection  System will capture GPS location of the device and status to offer picture to customer
  33. 33. WebXpress Mobile Applications for Warehouse Management* Functionality Description GRN preparation  User can download an ASN into mobile device  User can then scan each arrived item and enter arrived quantity  After completion of all items, system will prepare a GRN (Goods Receipt Note)  GRN information is uploaded in WMS/ ERP Put Away ticket update  User will prepare put away ticket in WMS and download put away ticket in mobile device  User will then put away a given SKU as per put away plan  User will scan SKU and scan location to confirm put away  On completion of put away, ticket is closed and discrepancy reported Pick ticket update  User will down load pick ticket and visit location to pick SKU  User will scan SKU and location to confirm pick  If user finds SKU at different location, he will update the same in HHT  On completion of all pick, system will close pick ticket Packing and dispatch  At the dispatch area user needs to pack SKUs in cartons  He will download a dispatch note in HHT  He will scan SKU as he packs in boxes  On completion of a box, he will print a bar code label and stick onto the box  On completion of all boxes, system will print a dispatch note with box wise packing lists * WMS application is available only on Windows platform for HHTs
  34. 34. WebXpress TMS Application- Select Screens
  35. 35. WebXpress TMS Mobile Modules Android Application Windows Application
  36. 36. WebXpress Mobile Authentication • WebXpress mobile can be used only by authorized personnel • On login, WebXpress will automatically identify – User name – Rights – Location of operation – Document series • Thus, WebXpress mobile is a fully secure application
  37. 37. Cnote/ docket entry Android Application Windows Application
  38. 38. Cnote completion on WebXpress Shows information entered at time of quick entry in Mobile device.
  39. 39. One Click POD Update
  40. 40. Enter/ scan C-note number
  41. 41. Validation to ensure proper entry
  42. 42. Photo Capture Screen gets activated on Shoot & Upload • Click on Shoot and Upload button to invoke camera function • Take a picture of POD- use flash if required • Click on done button • WebXpress Mobile will now upload POD automatically • Wait for main screen to appear again
  43. 43. View image uploaded through Mobile Application
  44. 44. WebXpress GPS Solutions
  45. 45. WebXpress GPS capabilities • GPS provides location, WebXpress makes sense of that location • Thus, WebXpress has devises applications around GPS data to enable an enterprise to solve business problems such as Track & Trace, Impending Arrival Notification, Proof of Delivery with GPS Signature etc. • WebXpress has built standard interface to receive data from multiple GPS providers • WebXpress has built Application to convert the GPS data into information relevant to customers business needs
  46. 46. Vendor Neutral GPS Solution WebXpress GPS Integrator Middleware Server of GPS Service Provider A Server of GPS Service Provider B Trailers with devices from A Trailers with devices from B Field team with Mobile Devices WebXpress Applications/ Customer ERP Qlikview Business Intelligence layer WebXpress GPS reports and maps USER ACCESS LAYER Computer Tablet Smart phone
  47. 47. WebXpress GPS Solution Diagram Cellular Network GPS Satellites WebXpress Users INTERNET Mobile Receiver GPS Tracker Box GPS Tracker Command Center Application WebXpress Application GPS Module
  48. 48. Vehicle Tracking using GPS
  49. 49. Integration of GPS with WebXpress Query based GPS status screen
  50. 50. Integration of GPS with WebXpress Integration of VHC number and Route code Speed calculation base don GPS data
  51. 51. Integration of GPS with WebXpress Integration with Google Maps
  52. 52. All vehicles on India Map
  53. 53. Only selected vehicles shown for tracking
  54. 54. Specific Vehicle on Map with all details
  55. 55. Vehicle Running History
  56. 56. GPS enabled Consignment Tracking Status Details
  57. 57. Solution Offering: WebXpress Online Accounts
  58. 58. WebXpress Accounts- Salient Features • WebXpress has an Integrated Online Financial Accounts System compliant with Indian GAAP • About 80-90% of accounts transactions are posted automatically from operations system, reducing data entry by over 80% • WebXpress Accounts helps customers to track P&L, TB and BS of every location individually • WebXpress Accounts provides and Online and Real Time view of Cash & Bank position of each location • WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across locations. • The CoA is controlled centrally and no location can add/ edit any accounts groups or ledgers • The sub-ledgers in CoA are created from Masters thus there is no need to create separate sub-ledgers for every location • As a centralized CoA, there is no need to consolidate accounts of various locations. Accounts are entered into a SINGLE CoA but referenced by locations
  59. 59. Understanding WebXpress Accounts Features CENTRALISED & ONLINE ACCOUNTS • This means that locations can not change accounts rules • Provides high integrity of accounts structure • As entries are entered across India, central accounts can see the effects immediately • No need to get accounts data from across locations and consolidate AUTOMATIC & INTEGRATED • As operation transactions happen, relevant account entries are automatically posted • No need to take transaction data to accounting system and post manually • Saves data entry by over 70% as more than 80% of accounts transaction originate in operations • For example, when a bill is generated, Billed Debtor ledger is Dr. and Income Cr.. When bill is collected Bill Debtor is Cr. and Cash
  60. 60. Understanding WebXpress Accounts Features When Bill is Generated Value Name Acccode Accdesc Debit Credit Narration Sub Total CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 INC0001 Freight Income 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002 S.tax CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 LIA00012 Service Tax Payable 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002 Cess CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 LIA00013 Cess Payable 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002 H. Cess CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 LIA00014 HE Cess Payable 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002 Automatic Posting Treatment Chart • All operational transactions are integrated with accounts as per pre-set accounting rules • These rules define instance of accounting, location and entry • The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with Accounting policies of customer • For example, following rule sheet defines accounts treatment when bill is generated
  61. 61. Understanding WebXpress Accounts Features EVERY LOCATION AS PROFIT CENTER • All accounting entries are posted in WebXpress along with reference of location • Thus it is possible to view every ledger filtered by a every location • This helps to check P&L, TB and BS of every location individually • The location can be grouped by area or region to get area wise or region wise P&L analysis REAL TIME CASH & BANK STATUS • All Dr and Cr entries are posted as transactions are carried out • Cash/ bank is Dr./ Cr. as a result of these entries • All transactions can be viewed in form of a Cash & Bank statement • It is possible to view cash & bank statement of ANY location from anywhere subject to rights • Thus, management has an ONLINE & REAL TIME idea of cash/ bank position of entire business
  62. 62. Chart of Account CoA features • Chart of accounts is specified in WebXpress by company’s accounts department • CoA remains SAME for all locations and can not be altered by locations • CoA is managed centrally and modifications care carried out with approval from Account Head/ CFO • WebXpress provides its own internal account code to each account group and ledger • It is possible to also define company’s internal accounts code against each account or group • It is possible to add new account heads or inactivate existing account heads System accounts • Some of the account heads are also used to post automatic accounting entries for transactions • These accounts are embedded into transactions • These accounts CAN NOT BE removed from CoA, but names can be changed • Example accounts: – Billed Debtors – Sundry Creditors – Cash in hand
  63. 63. Sub-ledgers from Masters • WebXpress removes need for creating sub- ledgers for customer, vendors, vehicles, drivers etc. • Accounting transactions are posted with reference of relevant code • For example when Bill Debtor is Dr, system also records customer code against that transaction • Thus, ledger can then be viewed with reference to a particular customer or vendor as the case may be • This avoids need to maintain masters and sub-ledgers separately and still provides view of every sub-ledger Accounts Transaction Database Ledgers Masters TRANSACTION
  64. 64. COA COA Hierarchy • CATEGORY – GROUP • SUB GROUP – LEDGER EXAMPLES • ASSETS – Fixed Assets • Furniture & fixtures – Investments – Current Assets • LIABILITIES – Share Capital – Reserves & Surplus – Current Liabilities • INCOME – Operations Income • Freight Income- TBB – Other Income • EXPENDITURE – Operations cost • Transport Costs – Personnel cost – Communication cost
  65. 65. Thank You KEEP IN TOUCH Headquarters Regional Sales Office 114, Sundervilla, S. V. Road, Santacruz (West), Mumbai – 400052 +91 93 232 428 02 +91 22 325 735 60 ECFY Consulting Pvt. Ltd. 107, First Floor, Suncity Trade Tower, Sector–21, Gurgaon – 122001 +91 93 117 363 59 info@webxpress.in www.webxpress.in