PROCUREMENT PLANNING

1. 1
WORLD BANK
PROCUREMENT PLANNING

2. 2
PROCUREMENT PLANNING
 Identify procurement items in project scope (goods, works,
service)
 Decide strategy
 Separate contracts for each component: OR
 Single responsibility for groups of contracts: OR
 Turnkey for entire project
 Considerations
 Technical interface
 Sources of supply
 Coordination capability
 Time
 Package
 Similar items
 Transportation
 Goods vs works vs services

3. 3
PROCUREMENT PLANNING
 Choice of Procedure
ICB // LIB // Shopping // Single Source
 Scheduling
 Assess: Lead Time
 Administrative requirements and process
 Contract performance
 Review process
 Determine critical path
 Develop schedule for each contract
 Assess staff resources
 Monitor periodically
 Procure per applicable procedures
 Cofinancing aspects

4. 4
PROCUREMENT PLAN
 Importance
 Serves as an execution and monitoring tool
for procurement of goods, works and services
 Basis for procurement and modifications
 Basis for procurement reviews and audit
 Basis for a successful project implementation

5. 5
PROCUREMENT
ARRANGEMENTS
[1] Name of package or contract
[2] Indicate code: CW for civil works; S&I for supply and install; G for goods; TK for turn-key; SC for specialized services; CS for Consulting
Services; TA for technical assistants; TR for training
[3] Indicate number of slices, major items or sub-packages expected in the package
[4] Expressed in US$’000; for example 5,000 = US$5,000,000
[5] Indicate ICB, LIB, NCB, IS, NS, DC, Q (for minor civil works); FA for Force Account; QCBS for Quality and Cost Base Selection of
consultant firms; QBS for Quality based Selection of consultant firms; FXB for Fixed Budget Selection of Consultant Firms; LCS for Least Cost
Selection of Consultant Firms; CM for commercial practices for selection of consultants by private sector beneficiaries; SS for Sole-Sourcing of
firms or individuals; Other for recurrent costs on the basis of administrative procedures based on acceptable schedule and budget
[6] If needed
[7] To match Procurement Table
PROCUREMENT PLAN
Estimated Dates
Con-
tract
Signing
Con-
tract
Signing
Bid/RFP
1.Invitation
2.Opening
3.Eval. &
Recom.
4.Contract
Award
(BD/RFP)
1.Invitation
Pre-qual6 /EOI
1.Invitation
2.Opening
3.Eval. &
Recom.
Procure-
ment
Method5
Estimated
cost4
Number
Of slices/
Items/
Sub-
packages3
Type2
Descrip-
tion1
Indicate
total7