This document provides an overview and summary of an Office 365 business guide presentation. It discusses:
1) What Office 365 is and the tools it includes like Microsoft 365, Office desktop apps, SharePoint, Teams, and OneDrive.
2) The true nature of Office 365 as an innovation cocktail from Microsoft that is constantly evolving with new features and functionality in a minimum viable product approach.
3) The benefits of deploying Office 365 including operational efficiency, improved customer relationships, and enabling digital transformation for organizations.
4) Key aspects needed to successfully deploy Office 365 such as proper support for each workload, governance, choosing the right tools for users, and defining an organizational roadmap.
2. 3
@patricg
Enterprise Solutions
Architect - Abalon
Who am I? Patrick Guimonet
9 times MVP
Office Servers and Services
2 times MS RD
aOS Community
Founder and member
Greater Paris, France
International speaker and
events organizer
My events
3. 4
Béret : FALSE
Vin : partiellement vrai
Mais j’aime bcp la
bière, surtout pour la
SharePint !
Foulard : FAUX
Baguette : ca manque
vraiment ☺
5. 6
Office 365 in 6 questions
• What is Office 365?
• What is the true nature of Office 365?
• What is the price of Office 365?
• What are the benefits of deploying Office 365?
• Why user adoption?
• What does it take to deploy Office 365?
11. 12
Digital Workplace fundamentals
1. Work is no longer a place
2. Manage the outcome, not the process.
3. The digital workplace should be a pleasure to use.
4. Let me be myself online.
5. Learning is good for me and the company.
6. Not everyone is an early-adopter.
7. Work doesn’t stop at the firewall.
8. Everything should be geared to helping me do the work
that matters.
9. Working relationships involve understanding each other.
10. Collaboration only works if we do it the same way.
11. If I don’t like it, I can always leave.
https://www.clearbox.co.uk/digital-workplace-manifesto
16. An innovation
cocktail from
Redmond
« No man ever steps in the same river twice,
for it’s not the same river and
he is not the same man. »
Heraclitus
”No man ever steps in the same Office 365 twice.” Patrick Guimonet
19. 20
From ideas to feature in Microsoft 365 (simplified)
From Surfing the Office 365 Waves: An Office 365 Roadmap Analysis with Power BI
20. 21
Release process in Office 365
https://support.office.com/en-us/article/set-up-the-standard-or-targeted-release-options-in-office-365-3b3adfa4-1777-4ff0-b606-fb8732101f47?ui=en-US&rs=en-US&ad=US
24. Office 365 Business
Essentials
Office 365
Business
Office 365
Business
Premium
Office 365
Enterprise E1
Office 365
ProPlus
Office 365
Enterprise E3
Office 365
Enterprise E4
Price user/month
(annual commitment)
3,80 €
$5.00
8,80 €
$8.25
9,60 €
$12.50
6,10 €
$8.00
12,9 €
$12.00
18,20 €
$20.00
20,00 €
$22.00
User maximum 300 Unlimited
Office client for 5 PC /Mac
Office for tablets and iPad
Office for smartphones
Office Online
Online file storage
and sharing 1TB / user
Online services
e-mail and calendars
Online conferencing and
Instant messaging
Intranet & extranet Sites
Social network
Search and Discovery
Stream
eDiscovery & RMS
Enter. Voice, Power BI, My Analytics, …
✓ Always up to date ✓ Guaranteed 99.9% uptime✓ AD Integration
25. 26
Storage spaces
Office 365
Business Essentials
Office 365 Business
Premium
Office 365 E1 Office 365 E3 Office 365 E4
User maximum 300 Unlimited
User mailboxes +
Archive mailboxes
50 GB for both
50 GB for main mailbox
Unlimited archived mailbox
Shared mailboxes 10 Go
Resource mailboxes 10 Go
Public folder mailboxes 50 GB (limited to 50 mailboxes a maximum total size of 2.5 TB)
Site Mailboxes 5 GB
Max # of Site collections
per tenant
500 000
Site collection storage limit
1 TB + 10 GB per user license +
additional storage purchased (unlimited) at 0.15 € / GB / month
Personal storage space 1 TB per user
26
26. 28
This is a lot of storage !
(for example an E3)
Exchange space
unlimited storage for
archiving
Exchange space
unlimited storage for
archiving
10 GB per user
…
Exchange space
50 GB mailbox per user
+ unlimited storage for
archiving
Exchange space
50 GB mailbox per user
+ unlimited storage for
archiving
Exchange space
50 GB mailbox per user
SharePoint
10 GB per user
Exchange space
unlimited storage for
archiving
SharePoint sites
1 TB GB pool for all users
25 GB storage per user25 GB storage per user
OneDrive Entreprise
1 TB storage per user
For example, for 1000 users you get
1TB + 1000 x 10 GB =
11 TB for site collections
+ 1 000 TB of personal storage
Yammer
Unlimited storage
30. Rise of the knowledge worker
• Many businesses, and the US
economy, are increasingly
dependent on knowledge worker
productivity
knowledge worker
70 Million
60
50
40
30
20
10
0
1985 ‘90 ‘95 2000 ‘05 ‘10 ‘15
Source: Labor Department via St. Louis Fed THE WALL STREET JOURNAL
Non-routine manual workers
Routine cognitive workers
Routine manual workers
Knowledge workers
35. 37
That’s a moving target
Windows file server
Exchange / Outlook
201020001990 2016
Lync / Skype
Intranet Portals
SharePoint
Content management
SharePoint
Social network
Yammer
SharePoint
Spaces
Teams
Productivity apps
Power BI & Co
Sync OneDrive
39. 41
Not everyone will immediately
adopt a disruptive idea despite
obvious benefits.
40. 42
Who are your users?
Information
workersArchitects
Developers Administrators
Executive sponsorsConsultants
Business leaders
Champions
SaaS
administrators End-users
41. 43End-users never adopt technologies at the same pace
https://ondigitalmarketing.com/learn/odm/foundations/5-customer-segments-technology-adoption
42. 44
Internal awareness, it’s all about
• Focusing on
➢Why the change?
➢Giving sense
➢Benefits for them to change
• Internal communication
• Success stories
• Testimonies
• Building Champion community
• Making the (internal) buzz
• Organizing (internal) events
• Building an (internal) learning
center
45. 47Propose a proper support for each workload
AdoptionPlanning
1 2 3
Use cases
& Governance
46. 48
SharePoint without
Governance, it’s like an
airport without air traffic
control!
Office 365 without
Governance, it’s like a
whole country without
air traffic control!
Governance is key
47. 49
Not all tools are for all people
Project
Skype
for business
Complexity
level
Microsoft Graph
Office Add-ins
SharePoint Framework
End-users
Developers
Power users
PowerShell
Source : @patricg
Azure AD identities Office 365 groups
Administrators
Base
48. 50
Cloud storage
What are key features for end-users in Office 365?
Office 365 Groups Tools to collaborate
50. Manage your time & communications
The discussion IS
the project
The discussion is
about the project
51. 54
Choose between the three levels of storage
And manage
your files by YEARS
Global repository for business
Team work files
My files in Microsoft 365
52. 55
Benefits of Cloud storage for end-users
• Access anywhere, on any device
• Data protection against device lost
or theft, and ransomwares
• File on-demand syncing
• Enable autosave and coedition in
Office clients
• Enable local synchronization and
offline work
• Sharing by link
• 1 TB (extensible to 5 TB)
• 30 days Recycle Bin
Syncing
file
Online-
only files
Locally
available
files
Always
available
files