1. MELISSA V. BAUTISTA
Deira, Dubai, UAE
Contact Nos. +971.56.845.2916
Email: issah_27@yahoo.com
Career Objective
To obtain an Executive Assistant position or a position in a company that will best suits my qualification,
offering excellent skills in administrative tasks to promote continuous support and ensure smooth work
order in the company that I work for.
Work Experience
Executive Secretary / Export Coordinator
Quest Vitamins Middle East FZE (February 2013 – December 05, 2013)
Jebel Ali Free Zone, Dubai, UAE, Middle East
• Request quotations from clearing and forwarding agents mentioning the date of shipment, point of origin
and destination, and special requirements or specifications for containers (e.g. size of container, reefer
container, non-reefer or ordinary pick-up trucks only)
• Prepares PFI (Pro-forma Invoice) for customers after quotation was received and request for managers
approval to send to customer mentioning the agreed payment and delivery terms.
• Prepares Sales Order and circulate it to the Production Department to inform them of the new order
entered into the system.
• Book shipment flight or sailing date once the order is ready for dispatch.
• Request warehouse people to check the container’s temperature if it meets the requirement of the
goods to be shipped, check container number, container name if it matches to the Draft BL (Bill of
Lading) sent by the clearing agent and make sure there are no discrepancies to finalize it for clearing
the consignment.
• Ensure the maximum utilization of container space available by liaising with Warehouse keeper.
• Prepares and forwards correctly completed documentation to customers and clearing agents to ensure
prompt clearance and delivery of consignment.
• Attend weekly Production Planning meeting to ensure customers order are being produced as per the
requirement and will be delivered on time.
Executive Secretary / Admin Assistant / Purchase Assistant
Quest Vitamins Middle East FZE (March 2008 – February 2013)
Jebel Ali Free Zone, Dubai, UAE, Middle East
• Screening Directors and managers calls, fixing and confirming his appointments
• Maintain Directors calendar and reminding them of their appointments.
• Set up accommodation and entertainment arrangements for company visitors.
• Booking Directors flights.
• Maintaining hard copy and electronic filing system including HR files.
• Conducting telephone interview to the applicants.
• Handling all office chores like inward/outward correspondence and faxes

2. • Independent correspondences with Domestic and International clients.
• Procurement of office stationery and other office and production supplies.
• With knowledge of applying and cancelling employees visa with Dubai Trade (online application).
• Handling the dispatch of documents via courier and registered mails
• Assists visitors with company location and providing visitor’s pass.
• Requesting quotations from suppliers and ask for managers approval.
• Prepares LPO’s and Sales Orders using ERP software (Formul8).
• Place order with supplier for routine purchase of consumables.
• Follow up delivery from suppliers
• General administrative duties including photocopying, filing, booking, organizing board and meeting
rooms, receiving delivery of supplies, dispatching and receiving mails and courier services (parcels).
Administrative Assistant
Jollibee / Gotcha Foods, Inc. (July 2006 – February 2008)
Sto. Tomas, Batangas, Philippines
• Check weekly, monthly and other periodic sales reports
• Inspection and issuance of POS cash-drawer funds for cashiers
• Check the crew’s time cards for individual computation of man-hours rendered
• Create semi-monthly payroll reports
• Arrangement of Company Bank transactions such as pick-up time, sales deposit procedures, and
coin / bill requisitions
• In-charge of the crew’s proper uniform. Also responsible for the inventory, monitoring and issuance of
uniforms
• Responsible for the compilation and organization of the crew’s legal papers such as offer letters, quit
claims, formal contract, clearances, etc.
Student Assistant
Polytechnic University of the Philippines (September 2004 – December 2006)
Sto. Tomas, Batangas, Philippines
• Arrangement of the legal documents and application forms of college scholars
• Checking, analysis and encoding of the results of the examination papers
• Assists professors and teachers in giving examinations to students
Service Crew
Mc George Food Industry (September 2001 – February 2006)
Mc Donald’s Food, Inc., Calamba City, Philippines
• Smiles and greets the customers upon entering the store
• Take food orders while doing suggestive selling
• Provide fast, accurate, and friendly service

3. • Thank the customers upon leaving and asks for repeat-business
Educational Background
Bachelor of Science in Entrepreneurial Management (2003-2007)
Polytechnic University of the Philippines
Sto.Tomas, Batangas
Bachelor of Science in Commerce (2002-2003)
Tanauan Institute
Tanauan City, Batangas
Secondary Education (1997-2001)
Tanauan Institute
Tanauan City, Batangas
Skills and Qualification
• Excellent communication skills (with heavy experience in customer service)
• Advanced knowledge in Microsoft Office Applications such as MS Word, MS Excel, MS PowerPoint,
and MS Outlook.
• Familiarity with basic commerce and accounting
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques
• Dynamic team player, creative, and resourceful
• Can work with minimal supervision and under pressure
• People and career-oriented
• Flexible, hardworking, determined, patient and willing to learn and to be trained
• Knowledge with ERP software (Formul8 or F8) used in preparing LPO’s and Sales Orders.
Seminars Attended
• Trends and Issues on Human Resources
Function Room, PUP-STE
March 02, 2005
• BEAM Seminar Marathon
Generation 43, Fuel the Next
Dela Salle Lipa City, Batangas
February 12, 2005
• Professionalism Seminar
Batis ng Makiling, Pansol, Calamba City, Laguna
August 31, 2004

4. Personal Information
Date of Birth : 25 March 1984
Place of Birth : Tanauan City, Batangas
Citizenship : Filipino
Sex : Female
Civil Status : Single
Height : 5’ 5”
Weight : 100 lbs.
Languages spoken : English and Filipino
Character reference available upon request.