1. General Duties at Advantage Management, Inc. Orange, CA
May 1993 to May 2003
Accounts Receivable
 prepare invoices and enter into computerized accounting system
 calculate profit or loss for jobs using selling price, job cost, and sales commission
 generate weekly report on aged receivables from all customers
 post payments received from customers and make bank deposits
 notify customers when their accounts are past due
 prepare bank deposits
 performed billing, accounts receivable, aging reports, account analysis, and collection
 perform cash reconciliations and tie balances to the general account ledgers
 review open invoices to ascertain proper accrued liability
 file and process 1096, 1098 and 1099INT’s
 recorded and tracked Security Deposits for all 6 mobile home parks
 interact with corporate department regarding billing issues
 made collection calls and negotiated payment schedules/terms
 print, post and distribute invoices
Account Payable
 allocate incoming bills to appropriate expense and process bills into computer system
 perform all phases of the A/P cycle which include matching, coding, paying, filing, communicating with vendors and
investigating problems for 15 companies
 generate reports on all open invoices for each vendor
 select invoices needing payment and process check, print check register, and update accounts payable records
 process purchase orders
 calculate and process all 1099 and 1096 information for year end accounting
 file and process DE542’s
 recorded and tracked Security Deposits for all 6 mobile home parks
 prepare and file sales tax reportspayments
 tracking property taxes for over 120 spaces for rental park
 company credit card reconciliations
 open new accounts and set payment terms
 processed 850+ checks on a monthly basis
Payroll
 calculate employee's hours for pay period, separating regular, overtime, and vacation time
 process payroll on a bi-monthly basis
 allocate the payroll taxes on appropriate ledgers
 employee Loans
 ensure Federal 941, State and unemployment tax are paid
 process payroll, FICA, Workers Compensation, Unemployment Insurance, and benefits for 30+ employees
 prepare payroll tax returns for 4 companies
 made payroll tax deposits
 file and process forms 940, 941, DE34, DE6, DE7, DE88, W2, W3’s
 worked with SofTime Pro for tracking employee vacation and personal time and matched to QuickBooks information
General Ledger
 post payroll, cash disbursements, rent, and cash refunds to general ledger
 generate monthly and yearly Trial Balance, Income Statements and Balance sheets
 reconciled 43 bank accounts on a monthly basis
 verify that bank statements all balance

2.  analyze general ledger accounts and trial balances
 summarize details of separate ledgers, and prepare reports for senior management
 record debits and credits and compare current /past balance sheets
 prepare monthly financial reports and profit and loss statement
 ensured completeness and accuracy of data on accounts
 general Journal Entries
Taxes
 prepare and file extension requests, forms FTB100-ES, FTB 3522, FTB 3537, FTB3538, FTB 3539, Form 7004, Form
8736
Human Resources
 maintain employee files
 time management and vacation and sick time tracking using SofTime Pro and QuickBooks
 flexible Spending Account and processing form 5500
 auto allowance reconciliation and disbursements
 employee benefits
 acquire annual bids for renewals of worker’s compensation, health, dental and life benefits for employees
 employee reimbursements
Office Manager
 handled general administrative duties, such as filing, faxing, copying and mailings
 handled monthly inter company billing of postage, copying and all expenses needed to be reimburse to management
company from various entities
 order and track office supplies
 prepare correspondences
 perform telephone reception and typing correspondence
 operated and maintain office computers, printers, print servers, copiers and fax machines, PDA's
 set up company Outlook file and incorporated QuickBooks Vendor Information
 tracked company credit card expenses
 1033 exchanges-dealt with sales of properties, involved in park sales escrows closings and purchases of new properties,
setting up LLC’s
Network Administrator
 network security-worked with company Servers and set up security controls using Window 2000 Advanced Server
 user accounts and file sharing
 network switches and hubs, routers, DSL and cable boxes
 back ups, back ups and more back ups, and data recovery
 software licenses
 ordering computers, parts and accessories
 familiar with WAN/LAN/IP
 set up companies T1 lines and DSL and network with outside facilities using PC Anywhere and Terminal Services
 mail server-set up and maintained company e-mails and worked on starting to set up company domains
 create and maintain new data bases to be used for facilities, Mobile Home Property Management Software and Self
Storage Management Software
 virus protection-McAfee, McAfee On line and Norton Software Programs
 internet securities-firewalls
 converted OWP(Used this system from 1993-1995) into QuickBooks software in 1996
Sales
 held a Mobile Home Sales License