This curriculum vitae outlines Catherine Jans' experience working in bookkeeping, accounting, payroll and reception roles over the past 25 years. She has extensive experience in accounts payable, accounts receivable, payroll, end of month procedures and has worked for various companies in industries such as landscaping, welding, hydraulics and trusts. She has relevant qualifications and provides referees from previous employers.

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CURRICULUM VITAECURRICULUM VITAE
NAME:NAME: Catherine Patmore JansCatherine Patmore Jans
ADDRESS:ADDRESS: 1 Bowden Court, Traralgon VIC 38441 Bowden Court, Traralgon VIC 3844
TELEPHONE:TELEPHONE: BH 0414 498 065BH 0414 498 065
AH (03) 51 76 2193AH (03) 51 76 2193
COUNTRY OF BIRTH:COUNTRY OF BIRTH: AustraliaAustralia
DRIVERS LICENCE:DRIVERS LICENCE: YesYes
ENVIRONMENTENVIRONMENT
Word
Excel
MYOB
Quickbooks
Outlook Express
Internet
Finance One
Certificate 3 in Accounting/Bookkeeping
Certificate 4 in Accounting/Bookkeeping
Working with Children Check
Accounts Payable in Workbench
ACCOUNTS PAYABLE/RECEIVABLEACCOUNTS PAYABLE/RECEIVABLE
Data entry of invoices, customer enquiries, credit checks, data entry of bills, vetting of
invoices, credit references, marking off invoices, sending of reminder notices,
preparation of manual and computer generated cheques, preparation and generation of
EFT payments, bank reconciliations, banking queries, debtor reporting, creditors
reporting, compiling monthly statements, entering and compiling of monthly
spreadsheets for CEO and other general accounting duties, payroll tax
PAYROLLPAYROLL
Calculating hours worked for wage total, distribution of employee wages and wage slips,
handling complaints and enquiries concerning wages, holiday pay, sickness and
overtime payments, super, monthly payroll tax, end of year payroll procedures and
payment summaries
END OF MONTH DUTIESEND OF MONTH DUTIES
Petty cash reconciliations, rental payments, statements, debtor and creditors
reconciliations of all accounts, updating Actual and Accrual spreadsheets, entering all
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2. Confidential
month end journals, prepayments and reconciling all major accounts, super, BAS,
Monthly payroll tax
EMPLOYMENT HISTORYEMPLOYMENT HISTORY
Arborist Agency Australia Pty LtdArborist Agency Australia Pty Ltd
Bookkeeper (Company went into liquidation)Bookkeeper (Company went into liquidation)
December 2014 to July 2015December 2014 to July 2015
 Reconciliation of accounts
 Reconciliation of Bank accounts
 Accounts Payable/Receivable
 Journal Entries
 Reconciliation of incoming EFT payments
 Vendor queries
 Data entry of all accounts
 Create update and maintain filing systems
 Quarterly BAS preparation
 Quarterly Super
 Weekly Payroll
 End of year payroll duties done monthly
 Compiling Group certificates
 End of year payroll tax payment
 All accounting duties to trail balance
 Set up and maintenance of staff leave accruals
 End of financial year procedures for accounts Payable/Receivable
 End of financial year procedures for Payroll
Baw Baw ShireBaw Baw Shire
Auditor (Temp position through GBS Recruitment)Auditor (Temp position through GBS Recruitment)
October 2014October 2014
• Double checking figures as part of an organisation wide leave audit that has been
conducted as part of the payroll upgrade.
• To double check each employees personal file as to any leave that may affect the
calculation of leave
• Re-calculating if need each employees leave entitlements as need be due to the
results of the audit.
• Help the HR Manager in compiling and setting up a spreadsheet for the
Workcover Rateable Remuneration
•• Mail merge for the mail out, to all employees of the findings of the auditMail merge for the mail out, to all employees of the findings of the audit
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3. Confidential
BMC Welding & ConstructionBMC Welding & Construction
Accounts Payable (Temp position through GBS Recruitment)Accounts Payable (Temp position through GBS Recruitment)
January 2014 to July 2014January 2014 to July 2014
• Data entry of all bills
• Supplier enquiries
• Reconciliation of all supplier accounts ready for payment runs
• Relief to Reception (All duties)
• Run weekly and monthly reports from MYOB & Workbench
• Scan all incoming supplier invoices into Workbench
• File all supplier invoices
•• Contact suppliers with any issues relating to invoices ei; returns, credit notes orContact suppliers with any issues relating to invoices ei; returns, credit notes or
adjustmentsadjustments
Flemings Landscapes & Plant HireFlemings Landscapes & Plant Hire
Bookkeeper/Accounts ManagerBookkeeper/Accounts Manager
May 2013 to July 2014May 2013 to July 2014
Volunteer WorkVolunteer Work
Set up and maintain all aspects of bookkeeping in QuickbooksSet up and maintain all aspects of bookkeeping in Quickbooks
 Reconciliation of accounts
 Reconciliation of Bank accounts
 Accounts Payable/Receivable
 Reconciliation of incoming EFT payments
 Company cheque/EFT runs
 Vendor queries
 Data entry of all accounts
 Create update and maintain filing systems
 Liaise with accountant
 Quarterly BAS
 Monthly Super
 Weekly Payroll
 Yearly Workcover (Rateable Remuneration)
Hydraulic & Pneumatic Pty Ltd (full job description at end)Hydraulic & Pneumatic Pty Ltd (full job description at end)
Accounts ManagerAccounts Manager
March 2005 to November 2013March 2005 to November 2013
 Reconciliation of accounts
 Reconciliation of Bank accounts
 Creation and maintenance of archive register
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 Accounts Payable/Receivable
 Daily Banking
 Journal Entries
 Reconciliation of incoming Cheques
 Company cheque runs
 EFT runs
 Vendor queries
 Greeting visitors and Maintaining Reception area
 Mailroom duties
 Data entry of all accounts
 Create update and maintain filing systems
 Liaise with business bankers
 Monthly BAS
 Monthly Super
 Weekly Payroll
 End of year payroll duties done monthly
 Compiling Group certificates
 Yearly Workcover (Rateable Remuneration)
 End of year payroll tax payment/ monthly payroll tax
 All accounting duties to trail balance
Equity Trustees
Accounts Officer
December 1995 to January 2005
 Reconciliation of accounts
 Reconciliation of Bank accounts
 Creation and maintenance of archive register
 Accounts Payable/Receivable
 Daily Banking
 Journal Entries
 Reconciliation of incoming Cheques
 Company cheque runs
 EFT runs
 Vendor queries
 Relieve receptionist/telephonist NEC system
 Back up to mailroom
 Data entry of all accounts
 Create update and maintain filing systems
 Liaise with business bankers
 Searching clients through T4 system (in house computer system)
 Supervisor of files department
 Cashier
Samarinda Services Pty. Ltd.
Secretary/Receptionist/Accounts Clerk
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5. Confidential
August 1993 – January 1995
 Telephonist using a Commander System
 Diary Management
 Create update and maintain filing system
 General Administration and Clerical Duties
 Typing of all correspondence – Tender documents, Memos, Quotations
 Mailing duties
 Banking
 Couriers
 Customer service enquiries
 Greeting visitors and Maintaining Reception area
 Accounts Payable/Receivable
 Stock Control
 Pty. Ltd. Company Register set up
City Ford, North Melbourne – Service Department
Administrative Clerk/Telephonist
October 1990 – April 1991
 Telephonist using a Commander System
 Data Entry of Service bookings
 Customer Service and liaison
 Typing of correspondence
 Maintaining client files
 Transporting clients to destination while vehicle being serviced
 General Clerical duties
Melbourne City Toyota
Formerly known as Melford Motors
Clerk/Telephonist/Typist
January 1987 to August 1990
 Receptionist using a Commander System
 Typing all correspondence
 Data Entry using both Burroughs and VT2000 (in house systems)
 Client liaison
 Maintaining stock master files
 Compiling and entering stock reports
 Banking
 General clerical duties
 Payroll duties
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REFEREES
Dennis Curley Paul Fleming
Manager Fleming Landscapes & Plant Hire Pty Ltd
Hydraulic & Pneumatic Pty Ltd Director / Owner
0427 899 888 0400 565 254
Fred Pane Brian Roe
Senior Accountant Sales Support
MKS Harris Pty Ltd Hydraulic & Pneumatic Pty Ltd
Hydraulic & Pneumatic 0413 590 921
(03) 9374 8400
fred@mksharris.com.au
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Complete job description breakdown
JOB DESCRIPTION/DUTIES - HYDRAULIC & PNEUMATIC PTY LTD 14/02/2013
ACCOUNTS PAYABLE
Open email (admin@) print as required, distribute for processing, forward to
appropriate personnel, reply to queries if required.
File received supplier order/delivery docket/purchase orders in expansion file.
Match invoices received via post/email & deliveries to filed expansion file paperwork.
Input supplier invoices Myob ensuring stamped received/signed & marked off together
with PO/DD’s attached, check quantities, item code/description, pricing, our ref/job
listed & check/add any freight charges if applicable.
While processing, update/add inventory item codes/descriptions for regular suppliers
eg. Festo, Ryco, Tubefit for future ease of ordering & accounts receivable invoice
processing.
Any discrepancies, check with our original purchaser for clarification / returns/
adjustments, question who will contact supplier & proceed with contact if required.
If credit/adjustment to be made by supplier or return, do not input in Myob, file in
Credit/Returns. Update excel spreadsheet Staff Clothing Z Drive with related purchases
from Ausworkwear, Protector Allsafe etc., protective clothing, uniforms, safety specs,
gloves etc.
Once all supplier invoices processed Myob, file in appropriate month expansion file
except for any non 30 day payables e.g. Simply Energy, Sensis, Vic Roads, Telstra etc.
once remitted on due date & Myob updated with NAB ref, file in current month
expansion file or appropriate file.
Match any received credit/adjustment notes to paperwork in Credit/Return file, input in
Myob & apply immediately. If original invoice/delivery over 30 days, remit outstanding,
to avoid being placed on Stop Credit & file in current month expansion file.
Last week of each month go through Credit/Return file & contact suppliers for issue of
credit/adjustment notes prior to close of month.
Start of new month archive appropriate month.
Process monthly payables within 48 hours of previous month being closed off, input
Lotus Corporation & Albert Street Rent, print Aged Payables Detail Myob. Check
Credit/Return file for any late invoice entries/returns to avoid remitting before
credit/adjustments received, stamp paid with cheque number from excel spreadsheet
Online Banking Register Z drive, input Pay Bills Myob, after last cheque transaction go to
reconcile, print for outstanding cheque total, process on NAB reconciling to outstanding
cheque total, forward remittances via email or post, update excel Online Banking
Register with NAB Ref, attach NAB remittance advice, file. Input monthly Credit Card
statement, attach receipts, file. Input BP & Caltex fuel invoice/statements Myob & excel
spreadsheet Phones/Fuel/Cars Z Drive, file including fuel receipts separately.
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When notified, download via internet main Telstra invoice together with service list,
Input Telstra invoices Myob, main invoice update excel spreadsheet Phones/Fuel/Cars Z
Drive.
Check supplier monthly statements against Myob & Credit/Return file, contact supplier
for any missing invoices/credits, input Myob as 1st
of month as required, file at front of
current month expansion file.
Input Myob any new suppliers as required, remit when necessary via NAB/BPay or
Credit Card, this can be required for cash sales or 1st
purchase accounts, update
remittance with NAB ref, file.
Complete any new supplier credit applications obtaining appropriate signatory, return
via email or fax noting date sent, scan copy, save in H drive, file.
Approved Credit application notifications attach to original, update Myob & NAB as
required.
Update Myob with any changes to current suppliers including bank details on Myob &
NAB.
Input any purchase orders if required on Myob, fax/email supplier, file.
Scan any received supplier information, changes, price lists etc in H drive, email to
internal appropriate staff, file.
Answer any phone queries in relation to Accounts Payable, fax or email credit reference
checks.
ACCOUNTS RECEIVABLE
Print daily NAB account report/statements for all accounts including Triple R,
Mondays print 7 day report/statements.
Sort sales invoice/delivery dockets into numerical order, input cash/cheque & eftpos
transactions in Myob, print receipts if required, if emailed receipt required scan & file.
Update excel spreadsheet Cash Book Z drive.
Input remittances received via direct deposit/online banking Myob or input cheques by
Managing Director in Pay Bills to suspense, mark off individual transactions & payments
daily against NAB accounts, only do final reconciliation & print on Mondays or at end of
month. File reconciliations in appropriate binder, file remittances in expansion file.
Input sales invoice/delivery dockets Myob, ensuring customer PO’s, WO’s,
Fleet/Machine No.s, Hours, Job No. & signed for ……… included in processing,
update/add item inventory codes/descriptions if required, email or print (2) copies for
customers with no email listed or known to provide PO’s if missing on original. If
payment received update excel Cash Book. If Job No. listed update excel spreadsheet
Job Book H drive.
After final sales invoice/delivery docket processed or end of day, print invoices ensuring
(2) copies printed for Australian Paper (1) attach to original (1) for excel reporting - CP.
Attach invoices to original, file, archive when necessary.
During day input cash/cheque & eftpos transactions as received & payments received by
post, update excel Cash Book, print receipts if required, if emailed receipt required scan
& file.
After 10 -15 days in current month, prepare Stop Credit list for overdue, print & save Z
Drive for distribution, contact customers for payment date & payment type & email or
post any requested invoices. Correspond with Debit Recovery agency when required for
Bad Debts.
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9. Confidential
Input any received PO’s to completed invoices & resend via email with message…being
resent with PO provided, if Job No. listed on invoice update excel spreadsheet Job Book
H drive, write PO on original invoice & attach PO hard copy if received to filed invoice.
After close of month process previous month Leeson’s Credit, print Myob Customer
Sales Detail to excel, copy & paste to excel spreadsheet Leeson’s Z Drive, sort & delete
non 45% invoices, delete non Ryco purchases, calculate additional 5% discount, print,
complete invoice/delivery docket credit, input Myob, email, print, file.
Input any quotes if required on Myob & fax/email customer, file.
Fax or email credit reference checks for prospective Account customers, upon return
obtain approval from management, update Myob, complete word document Approval
Letter, email or fax customer, scan, save in H drive, attach to original application, file.
Answer any phone queries in relation to Accounts Receivable.
RECEPTION
Open email (accounts@) print as required, distribute for processing, forward to
appropriate personnel, reply to queries if required. Open email (admin@) if personnel
on leave & repeat above.
Answer incoming calls, transfer to required personnel, page if required, if unavailable
take message, either email or deliver written message.
Answer any phone queries in relation to Accounts Receivable, Accounts Payable,
Accountant & NAB when required.
Welcome customers & Reps, inform appropriate personnel.
Accept/sign for deliveries eg. stationery supplies, Australia Post, Cool Water company.
Issue Petty Cash upon request.
Open mail, sort for appropriate processing, personnel or filing.
PAYROLL
Sort employee time sheets, enter hours on excel spreadsheet Weekly Payroll Z drive,
check & update entitlements on excel spreadsheet Accrued Leave Z drive, obtain
authorisation to proceed.
Input in Myob with cheque number from excel spreadsheet Online Banking Register Z
drive, print, write leave entitlements, Lotto & banking breakups on individual pay slips,
process via NAB & update excel Online Banking Register Z drive with NAB ref., place pay
slip in envelope & seal, hand deliver in person to each employee. Attach NAB remittance
advice & file before close of business.
Remit no later than 5pm Thursdays, if Friday public holiday no later than 5pm
Wednesday.
Update Myob with new employees, existing employee details/changes, update
categories & rates after signed authorisation to proceed.
Assist apprentice’s with paperwork & queries if required, obtain signature on relevant
paperwork when required by Manager or Supervisor, copy & save to file.
Answer employee payroll queries.
Reconcile and print all employee payment summaries and send file to ATO.
SUPERANNUATION
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10. Confidential
Update reconciliation excel spreadsheet Super Z drive with end of month reports
information & print, obtain cheque no. from excel spreadsheet Cheque Register Z drive
& complete cheque for (1) employee super fund, update & print (2) accompanying
letters word document Z drive, obtain authorization to proceed & signed cheque.
Access appropriate internet super funds (4)?, complete/lodge & print transactions.
Obtain cheque no.s from excel spreadsheet Online Bank Register Z drive for appropriate
super funds, remit via NAB & BPay, update excel Online Bank Register, email/fax
remittance advice/forms as required, attach remittance advices, file. Post cheque.
Remit no later than 7th
day of month.
Update provided information in NAB or Myob as required from Super funds or
employees.
Answer employee payroll queries.
STATE REVENUE PAYROLL TAX
Print to excel from Myob Payroll Category Transactions Accruals, copy & paste to excel
spreadsheet Payroll Tax Z drive worksheet, sort & delete worksheet, copy & paste to
appropriate worksheets eg Wages/Salaries, Allowances etc. Reconcile to end of month
Payroll reports ensuring any salary sacrifice deductions.
Access internet site, lodge reconciliation & print.
Obtain cheque no. from excel spreadsheet Online Bank Register Z drive, remit via NAB
by advised date, normally 7th
of month, update excel Online Bank Register with NAB ref,
attach remittance advice to appropriate month, file.
BAS
Update excel spreadsheet BAS Z drive with end of month reports & access ATO Fuel
Rebate site to complete/lodge appropriate litres from excel spreadsheet Phone/Fuel
Usage Z drive, print lodgement transaction & complete BAS reconciliation.
Email BAS reconciliation to accountant for lodgement with ATO, file.
Obtain cheque no. from excel spreadsheet OnLine Bank Register Z drive & remit via NAB
by 21st
of month unless otherwise advised, update excel spreadsheet OnLine Bank
Register, attach remittance advice to appropriate month, file.
OFFICE ADMINISTRATION
End of Month input Myob sales personnel General Journal for Freight.
Print all required reports for processing, check Profit & Loss for any discrepancies eg.
Telstra, email Managing Director required reports.
Close month on Myob.
Within 24 hours of month close off, email/post Myob statements.
Backup Myob daily close to end of business hours, less interference with personnel.
Burn backup discs when required by accountant.
Post mail/express post daily close to end of business hours & any additional Australia
Post purchases.
When required, print excel Cash Book report Z Drive for preparing all cash & cheques for
banking. Check if change required for cash tin. Bank.
Update excel spreadsheet Job Book H drive daily/when required - 4 Job books.
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Update employee excel spreadsheet Time Sheet Job Records Z drive.
File in appropriate employee time sheet folders.
Stationery/Staff amenities stock ordering when required.
Reconcile Petty Cash when required, update excel spreadsheet Petty Cash Z Drive with
documentation of purchases, input Myob, prepare cheque, obtain authorisation &
signed cheque.
Cash cheque next banking day or immediately if required.
File in current month expansion file.
Print office forms & labels when required eg. Individual Daily Time sheets, Leave forms,
New Employees Banking & Contacts forms, Credit applications.
Forms design & update/amendments to forms as required.
Assist personnel with excel & word format queries.
Bind documents, laminate documents/advertising when required.
Archiving of Job Books, Invoice/Delivery Dockets, Courier Consignment Books etc.
Update & distribute Phone/Afterhours contacts to all personnel when required.
Update excel spreadsheet Cheque Register Z drive & Myob suspense transactions with
information provided by Managing Director. General Journal as required
Update employee files with copies & scan new documents/induction cards to PDF &
save in relevant employee files H or Z drive.
Australian Paper Reports - excel spreadsheets reconciled and completed by Catherine
Hose Truck Reports - excel spreadsheet completed by Catherine
EDI System - Australian Paper - administered/controlled by Catherine
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