Training document for e-subs staff at Kingston University

1. Serials Solutions: overlap analysis
Louise Cole
Senior Information Advisor (Collections)
Kingston Hill-Penrhyn Road-Knights Park-Roehampton Vale

2. Summary
n What‟s „overlap analysis‟?
n Why would you want to do it?
n How is it done?
n Exporting the data
n Questions and comments

3. What’s ‘overlap analysis’?
n First launched as part of Serials Solutions in
2004
n It “shows, for each database in a library's
collection, the number of journals in that
database that are unique to that database, and
the number that are available elsewhere in the
library's collection” SerialsSolutions press release, 29 April 2004
th
n So it identifies duplicate journals and titles which
have identical coverage

4. Why would you want to do it?
n A quick way of identifying titles which are
available in more than one provider
n Identify and remove duplicate entries
n Check coverage is correct by comparing
alternative providers (i.e. Wiley and SwetsWise)
n Identifying oddities and errors
n Simple process with minimal effort required

5. How is it done? - 1

6. How is it done? – 2

7. How is it done? – 3 ‘Run analysis’

8. What do all these columns mean?
n Title unique – the number of titles only available
through that database and no other.
n Title overlap – a journal which is available in
more than one database.
n Full holding overlap – the same content is
available in more than one database
n Partial holding overlap – some of the same
content is available in more than one database
n Holding unique – title available in more than
one database but without overlapping coverage

9. Reviewing the situation
n We‟ve now done overlap analysis on our entire
collection
n Let‟s restrict to three databases
n Click „edit comparison list‟ and then click on
„remove‟

10. How is it done? - 4

11. How is it done? - 5

12. How is it done? - 6

13. How is it done? - 7

14. How is it done? - 8

15. Reviewing the situation
n Do we want to revise this further or export the
data to analyse?
n Let‟s export the data to Excel.

16. Questions and comments
n SerialsSolutions A-Z: staff side
http://clientcenter.serialssolutions.com/
(password protected)
n SerialsSolutions A-Z: public side
http://fq4dk7fa6s.search.serialssolutions.com/.