Training document for e-subs staff at Kingston University

1. The e-Journals A-Z: what the students
see
Louise Cole, Senior Information Advisor (Collections)
Kingston Hill-Penrhyn Road-Knights Park-Roehampton Vale

2. Summary
n Why we have the A-Z
n What is in it?
n How should we use it?
n What’s going on at the moment?
n Who’s responsible?
n At the helpdesk …
n Some examples and screenshots
n Discussion

3. Why we have the A-Z
n One-stop update for all our e-journals
n Holds information on titles, packages, coverage,
availability, licenses, and usage
n A quick and easy way to allow students to access
our content
n Searchable by title, ISSN, keyword or subject
n Works in tandem with the main e-Resources A-Z
and the password list
n Uses a central knowledge base of titles

4. What is in it?
n All full-text e-journals, whether individually
purchased, in Big Deals, or open access
n Many databases – some full-text, some A&I
n Some e-book providers but not yet individual
titles
n All possible access routes including SwetsWise
n Notes (staff and public) and alerts
n Potential for trial resources to be added

5. How should we use it? - 1
n As a ‘one-stop-shop’ for assisting students and
staff who require help accessing e-journals
n Enter from StudentSpace-My studies-Library
n To allow students and staff to see ongoing issues
with e-journals via public notes
n To make students and staff aware of alternative
access points
n To promote titles, deals, and their license
conditions

6. How should we use it? - 2
n To develop it as a full ERM, including usage
statistics, pricing, contact information for account
managers, licenses, and historical details
n To enhance access to full-text from databases
via 360 Link
n To enhance searchability between databases via
360 Search
n To provide an easy checkpoint for everyone
when determining e-journal entitlement

7. What’s going on at the moment?
n Full title audit, provider by provider
n Full coverage date audit
n URL checks for currency and availability
n Full license and/or terms and conditions audit
n Experiments in usage statistics inclusion
n Use of public notes, alerts, and staff notes
n Linking of databases by ‘collection’
n De-duplication and resolving of any problems

8. Who’s responsible?
n 360 Resource Manager (including basic Data
Management) – Louise Cole and e-subs team
n 360 Link and 360 Search – Denise Thompson
n Licenses – Louise
n Usage statistics - Sonja in e-subs team
n (E-subs team are Natasha Edmonds- PRD, Erika
Tick - KP, Helen Timpson- KH, Sonja Rowan –
KH, Vicky Bowler - KH)

9. At the helpdesk …
n Please use and promote the A-Z list as much as
possible (although MARC records now in Talis)
n Use as the one-stop-shop for e-journal matters,
supplemented by subject-specifics
n Alert e-subs team to any problems by using e-
resources@kingston.ac.uk
n Familiarise yourself with training materials as
supplied on StaffSpace and linked from the
helpdesk blog

10. Finding the A-Z list

11. The first screen of the A-Z list

12. Searching for a specific title

13. Searching by keyword

14. Browsing by subject - 1

15. Browsing by subject - 2

16. Public notes

17. Checking terms and conditions - 1

18. Checking terms and conditions - 2

19. Serials Solutions non-public …

20. Discussion
Questions and comments? Now’s your chance or
Email eresources@kingston.ac.uk