1. Xpanda Security (Pty) Ltd
Marketing Coordinator
&
PA to MD
Duties Include :
ADVERTISING
ORGANISING AND CO-ORDINATING OF ALL ADVERTISING
Liaising with publications on :
• Advertising rates
• Artwork specifications
• Distribution of publication
• Booking deadlines
• Artwork deadlines
• Signing of Contracts/Orders - ensuring correct and current and keeping track of expiry dates and prices charged
correct
• Issuing of purchase orders
• Processing of all invoicing, checking against contracts, checking of actual ads to ensure payment of account
timeous
• Updating of advertising spend on Marketing Budget and ensuring that we keep within our Budgets
• Research to ensure correct publication – and that it is correct/working for us
Liaising with graphic designers on:
• Artwork amendments to current artwork
• New artwork to be designed
• Ensuring booking deadlines and artwork deadlines met
• Setting up meeting requests in Outlook of the various ad deadlines with the graphic designers to ensure artwork
deadlines met
• Issuing of purchase orders
• Processing of all invoicing and checking of actual ads to ensure payment of account
• Updating of advertising spend on Marketing Budget and ensuring that we keep within our Budgets
Design of ads – for Xpanda/ Jetmaster ads and extra Jetmaster and Excalibur ads
• Assisting with design of new ads from concept through to completed ad
• Designing layout of ad and liaising/communicating concept across to artists clearly to ensure artwork correct as
quickly as possible (to avoid paying exorbitant bills)
• Deciding which old ads can be re-used and making necessary amendments to ad size, ad content, ad layout, etc.
and communicating to artists as clearly as possibly
• Proofing and approving of artwork
• Signing off of final artwork
• Ensuring artwork deadlines met and ads sent to publications on time
• Ensure copies of publications received and filed
• Organising and design of various adverts for distributors and branches
• Ensuring Sales Dept add publications to Sales Leads Source Program (s
• Checking of leads from sales leads sources to ensure advertising in correct publications
WRITING EDITORIALS
Writing editorials for publications on the various product
PRINTING
DESIGNING, ORGANISING AND CO-ORDINATING OF ALL PRINTING, NAMELY

2. BROCHURES/FLYERS/LEAFLETS/CATALOGUES
Liaising with printers
Obtaining quotes and negotiating best prices
Issuing of purchase orders to printers and graphic designers
Liaise with graphic artists to design/amend artwork
Obtain photography, scene renders and product shots for artwork where necessary
Gather all relevant product information for compilation of brochures
Assisting with design of brochures
Proofing of artwork
Approving and signing off of artwork before printing
Accepting delivery of brochures and ensuring correct
Processing of invoices
Inputting of invoices onto Marketing Budget and ensuring budget not exceeded
Organising of distribution to branches and distributors
PACKAGING AND POS
Liaising with printers
Obtaining quotes and negotiating best prices
Issuing of purchase orders to printers and graphic designers
Liaise with graphic artists to design/amend artwork
Obtain photography, scene renders and product shots for artwork where necessary
Gather all relevant product information for compilation of brochures
Assisting with design of packaging/POS
Proofing of artwork
Approving and signing off of artwork before printing
Accepting delivery of certain items
Inform buying department about new artwork
Get buying department to raise stock code no’s and barcodes for new products
Get buying department to issue purchase order no’s and order printed packaging/POS
Examples of printed packaging/POS : Header cards and side packaging for DIY products, accessory blister
packs cards, stand signage for stores
PHOTOGRAPHY OF PRODUCT
Liaising with factory/DIY rep/National Sales Manager to get new product for photography
Liaising with SKU Works to get photography and input onto their system
Approve images
Subscriptions and Storage of images
MARKETING BUDGET
Assisting MD with deciding in which publications to advertise for the year, which pages to feature on
and size of ads to place.
Deciding which events to host for the year.
Inputting of all expenditure onto Marketing Budget and ensuring budges are not exceeded
CGCSA
Liaising with Consumer Goods Council of SA and organising DIY store cards for the DIY reps countrywide
to allow them entry into the various stores.
Ensuring subscriptions are paid for barcodes and DIY cards.
WEBSITE
Liaising advertising Agency and IT department keeping website and social media pages up to date on all
events, products and information – ensuring 82 distributors nation wide as well as abroad aware of all new
applications.

3. SCREENING OF MARKETING CALLS / POST
Dealing with all Marketing related calls and advertising requests and responding accordingly.
Organising artwork for ads booked and payment of account
PA TO MD
SCREENING OF MD’S CALLS
Answering of all calls for MD, ascertaining who the caller is and making decision whether to transfer or
not / taking messages where necessary.
Minute taking for Management Meeting and Management Conferences
Filing
General PA duties, including typing of letters, memos, making of coffee/tea for visitors on occasion
CUSTOMER COMPAINTS
Dealing with unhappy customers and screening of calls
EVENTS CO-ORDINATION
ORGANISING, CO-ORDINATING AND MANAGING OF ALL ASPECT SOF ALL EVENTS :
Liaising with venues
Obtaining quotes and negotiating best prices
Issuing of purchase orders to venues/suppliers
Designing of invitations and sending out
Co-ordinating of invitees
Booking of accommodation where required
Organising of foods and drinks
Organising of equipment required
Organising of travel
Getting prizes sponsored
Organising of goodie bags
Organising of decorations
Delegating duties where necessary and ensuring that they are being carried out according to plan and
timeously
Processing of invoices for payment
Inputting of invoices into Marketing Budget and ensuring budget not exceeded
Examples of events : Shows: ECR House and Garden Show, Decorex, Annual and Pro Am Golf days (full field)
Shopping Centres: Pavilion, Umlazi, Gateway, Richdens Village Centre
Xpanda/Argent Golf Days – Entire event including flights, accommodation and entertainment
Management Conferences
Team Building events
Year end Function
Assisting with catering of food for Training at Xpanda
Any other function that arises
TRAINING
Assisting with organizing of accommodation and maps
Organising/ordering of meals and drinks for trainees
Ensuring all necessary equipment available
Ensuring boardrooms available for training purposes
CORPORATE CLOTHING
Ordering and co-coordinating of Xpanda Corporate Clothing via Argent Head Office and ensuring that staff
receive correct clothing and that monies are deducted from salaries/wages.
SIGNAGE / A1 POSTERS
ORGANISING AND CO-ORDINATING OF ALL SIGNAGE INCLUDING FITTING THEREOF:
Liaising with printers an graphic artists
Obtaining quotes and negotiating best prices

4. Issuing of purchase orders to printers and graphic designers
Assisting with or originating design of artwork from concept through to completed sign
Proofing of artwork
Approving and signing off of artwork
Accepting delivery of signage
Making necessary arrangements for fitting of signage
Processing of invoices for payment and ensuring cheques banked
Inputting of invoices into Marketing Budget
Examples of printed signage : Yard Sale banners, boards, teardrop banners, A-frame banners, pull-up
banners, Ushaka marineworld (shark cage)