1. FR A N C E S RA C H E L RE A
875 E. Silverado Ranch Blvd, #1068, Vegas, NV 89183   (818) 257-1046   francesrrea@hotmail.com
EXECUTIVE ADMINISTRATIVE ASSISTANT
A highly motivated dynamic, detail-oriented individual with extensive experience in –Administrative Assistant,
Office Management, Human Resources, and working knowledge of Computer Software. Exceptional organization
skills; extremely efficient in coordinating and multi-tasking to work against deadlines in a fast-paced organization
providing exceptional executive support and ensuring projects are completed on time. Ability to perform scheduling,
reception, meeting planning, budgeting, and document preparation, while creating a warm, welcoming environment
for all visitors. Strive in fast-paced environments performing regular and recurring duties simultaneously with minimal
supervision. Self-starter with excellent oral and written communication skills, as well as a proven team player.
AREAS OF STRENGTH
 Strong Organizational Skills  High-level Confidentiality  Methodical / Analytical / Adaptability
 Detail-oriented  Dependable & Reliable  Relationship/Rapport Building
 Cross-FunctionalCollaboration  Comfortable interfacing with people at all levels of corporation
 Time Management  Discretion in handling a wide variety comprehensive responsibilities
 Prioritizing Workload
PROFESSIONAL EXPERIENCE
Macy’s Inc., Las Vegas, NV 2009 – Current
Executive Administrative Assistant to Vice-President of Stores, Las Vegas / Riverside District
Provided high-level administrative support to Vice-President, as well as 30 members of functional support team driving
revenue of $480m in a district comprising of 12 stores across multiple states.
 Coordinated Vice-President’s calendars for operational day-to-day activities in a rapidly changing deadline-driven
environment that resulted in on-time high-level meetings, appointments and events. Proactively collaborated with
other administrative staff members in coordinating schedule requests, meetings and appointments.
 Responsibly controlled Vice-President and functional support team travel expense budget of over $58K by booking
travel arrangements well in advance to secure the lowest possible rates for air travel, hotel and rental car which
resulted in 7 consecutive years of staying within budget. Communicated any travel changes to maintain integrity
of VP’s schedule.
 Processed mileage and travel expenses of VP and District Directors on a weekly-basis to ensure company
compliance.
 Anticipated the needs of district and store teams by distributing daily, weekly and monthly reports in a consistent
and timely manner which reduced workload and improved efficiencies.
 Actively coordinated and planned district’s quarterly and seasonal meetings by providing all executives with
agendas and necessary materials to keep them up-to-date and informed of all important information as it pertains
to the daily operation of the business.
 Planned and hosted various events annually for 200+ executives, maintaining the same outstanding level of
standards and quality over the years despite a reduced budget of -25% from first year budget.
 Served as point person for Macy’s local charity outreach program that donated $50k to various organizations.
 Cultivated strong working relationships internally by providing cross-functional back-up; high-level confidentiality.
Other experience: EAA in Human Resources, Asset Protection Executive Secretary, Cash Office Analyst; Trainer and
Mentor, Shortage Auditor with Macy’s, 1991-present
Computer: Outlook, Microsoft Office (Word, Excel, PowerPoint)
Awards / Training / Education
 2012 District Support Employee of the Year Award
 2014 District Team of the Year Award
 Van Nuys College of Business, Van Nuys, CA
 Legal Secretary Certificate Program, Learning Tree University, Reseda, CA
 Dale Carnegie Honors (Personal Progress Award, Special Award for Achievement)
 General Education Diploma