How to Handle Article Processing Charges: SFU Open Access Fund
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Part of a Lively Lunch discussion at the 2014 Charleston Conference, by Patti Gallilee, Simon Fraser University
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How to Handle Article Processing Charges: SFU Open Access Fund
- 1. Charleston Lively lunch – Thursday Nov 6 2014 “How to handle article processing charges” SFU open access fund - Patty Gallilee • Who • Why • What • How • Growth • Issues
- 2. Who • Simon Fraser University • Comprehensive – some engineering, no med school, no law • mid-sized - 20,200 FTE • research intensive • Metro Vancouver, British Columbia
- 3. Why • Large journal packages taking up more & more of our budget • as of 2008/09 budget year these renewals exceeded 1/3 of the collections budget • The unsustainability of continued increases in long term hit home • Reviewed our support for Scholarly Communication/OA (2009) • Journal hosting (PKP OJS) • Research Repository • Institutional theses & dissertations (open access) • Support for OA initiatives (SPARK, DOAJ, etc.) • Decided to do more for OA: • Established digitization fund (SFU scholarly materials) • Established Open Access fund
- 4. What • Eligibility • Author • SFU author (faculty, staff, grad students) • Journal • Fully open access journals (basic APC; no extra charges) • in the DOAJ or meet the criteria for inclusion in the DOAJ • Optional APCs from subscription journals (Hybrid open access journals) are NOT eligible • Funding: • “It is anticipated that SFU authors will include OA publishing fees in grant applications if possible, and will first use such funds before applying for reimbursement from the central OA fund.” • Money • Stated that the fund was established initially at $50,000 (money coming out of collections budget). • No cost limit per paper, per author limit very high
- 5. How • Eligible author: • Verified by checking in the library circulation system. Sometimes extra verification is needed • Eligible journal: • Direct invoicing / membership arrangements: • BioMed Central (deposit) • Hindawi Publishing (annual membership) • PLoS (Institutional billing arrangement) • SAGE Open (pre-purchased publication fee vouchers) • Other journals, each one is investigated using the DOAJ criteria • Funding • Ask every recipient whether they have grant money to pay for publication charges
- 6. Growth 2010-2013: how many & cost APCs paid: Cost of APCs:
- 7. Growth 2010-2013: publishers & authors Publishers: Author categories:
- 8. Issues: • Administration • Direct invoicing / membership arrangements • Simplifies journal verification, author verification & payment • Reduces queries to fund administrator • Individual journals invoicing • Realized that with many journals the paper is not published until the APC is paid • Changed our policy for these payments – paid with payment card whenever possible • Eligibility • Concern that SFU was paying more than its fair share of APCs (eg. papers co-authored by researchers from many different institutions) • concern was dismissed when observed that there are many papers by SFU authors in BMC & PLoS (for example) for which SFU didn’t pay the APC • Grad students – payment of APC’s after graduation – for how long? …
- 9. Issues cont… • Funding • need to confirm that this is a priority & if so, determine where funding will come from • Idea – move money from subscriptions which have moved to OA • Introduce cost limits per APC? • Introduce annual limit on APCs per author? • General • Need to simplify administrative tasks