A Guide To Working With Google Forms


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Learn how to use Google Forms

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A Guide To Working With Google Forms

  1. 1. In Service Day October 26, 2009 Miriam Parkinson Nicole Henderson Rios
  2. 2. <ul><ul><li>term given to describe a second generation of the World Wide Web that is focused on the ability for people to work together and share information online </li></ul></ul><ul><ul><li>collaboration among colleagues, students, teachers, administrators </li></ul></ul><ul><ul><li>examples: blogs, wikis, documents, visual albums, calendars </li></ul></ul>Web 2.0
  3. 3. docs.google.com <ul><ul><li>word processing, spreadsheets, presentations, forms (surveys & quizzes) </li></ul></ul><ul><ul><li>online </li></ul></ul><ul><ul><li>collaboration </li></ul></ul><ul><ul><li>access anywhere and anytime </li></ul></ul>
  4. 4. <ul><li>If you don’t have a </li></ul><ul><li>or a </li></ul><ul><li>create your account </li></ul><ul><li>here using your </li></ul><ul><li>school email </li></ul><ul><li>address. </li></ul>If you already have a or a then sign in here. Entering Google Docs
  5. 5. <ul><li>Pull down the menu under Create new </li></ul><ul><li>Select Form </li></ul>Creating a Form: Getting Started
  6. 6. <ul><li>Click the Theme: Plain button </li></ul><ul><li>Choose a theme and click the Apply button or click the Cancel button and choose another theme </li></ul><ul><li>You will return to your Form but you will not see your theme but you can click the Theme button to see your theme or change it </li></ul>Creating A Form : Themes
  7. 7. <ul><li>Click in the Untitled form window and name your Form Examples: </li></ul><ul><li>Pretest Survey My Book Review </li></ul><ul><li>Department Meeting Parent Opinions </li></ul><ul><li>In the You can include window, write an introduction to your Form for your participants explaining the purpose of the Form (Optional) </li></ul><ul><li>Plan your questions for the form just as you would plan quiz, homework or test questions. </li></ul>Creating A Form : Naming
  8. 8. <ul><li>You are now ready to enter your first question in the Question Title Window. You might want to start with Period to organize your results by class or you can start with Name or Last Name, First Name. </li></ul><ul><li>The Help Text window can be used to give additional explanation to your question. (Optional) </li></ul>Creating a Form : Questions
  9. 9. <ul><li>Text – short response from one word to sentences </li></ul><ul><li>Paragraph length – longer responses </li></ul><ul><li>Multiple Choice – select from several choices </li></ul><ul><li>Checkbox – check off a box for answer </li></ul><ul><li>Choose from a list – opens a drop down menu of responses </li></ul><ul><li>Scale – lets you rate questions from one to a set number </li></ul><ul><li>Grid – allows you to label columns and create rows </li></ul>Creating a Form : Question Types
  10. 10. <ul><li>When you finish the question, check the box next to Make this a required question if you want to make sure your respondents do not skip this question. </li></ul><ul><li>Click the Done button. </li></ul>Creating a Form : Finishing a Question
  11. 11. <ul><li>Edit – change or edit your question </li></ul><ul><li>Copy – if another question is similar, you can </li></ul><ul><li>copy and then edit it </li></ul><ul><li>Delete – get rid of a question </li></ul>Creating A Form : Question Icons
  12. 12. <ul><li>Students – When you have finished the form, copy the web address at the bottom of the form next to You can view the published form here: and paste the address onto your Edline page or your website. Your students can simply click on the link to get to the form and answer the questions. </li></ul><ul><li>Colleagues – click the Email this form button at the top of the page and type or copy/paste from a list, the email addresses of the people you want to receive the form. </li></ul>Getting the Survey to Your Respondents
  13. 13. <ul><li>You can also click on the address next to You can view the published form here: while you are working on the form to see what it looks like . </li></ul><ul><li>Email the form to yourself and try out the questions before you make it available to your respondents. You may see the need to edit some of the questions. </li></ul><ul><li>You can change the order of the questions by clicking and dragging questions while you are editing the form. </li></ul>Helpful Hints
  14. 14. <ul><li>When you have finished your survey, it will appear on your Google Docs screen </li></ul><ul><li>Double click and it will open in a spreadsheet </li></ul><ul><li>You will see your responses on the spreadsheet </li></ul>Seeing Your Responses
  15. 15. <ul><li>Edit your form to make changes </li></ul><ul><li>Go to live form </li></ul><ul><li>Show summary of </li></ul><ul><li>responses in graph </li></ul><ul><li>form </li></ul>Spreadsheet Options
  16. 16. <ul><li>about Google Docs for word processing and spreadsheets </li></ul><ul><li>other Google Tools </li></ul><ul><li>Advanced Searching </li></ul><ul><li>Easy web page creation </li></ul><ul><li>Google Earth </li></ul><ul><li>Photos with Picasa </li></ul><ul><li>Department Meeting Workshops Are Available </li></ul>
  17. 17. Contact me at [email_address] or [email_address] Have any questions?