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Dropbox Tutorial

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  • I’ll be talking about Dropbox. I recently discovered Dropbox and I *love. it.* Before we get started, how many of you have used Dropbox or know a little about it?  Move on to Agenda
  • Transcript

    • 1. Store your documents in the cloud and access them from any computer or compatible mobile device
    • 2. Agenda
      • Overview and context
      • Features and benefits
      • Tutorial – How to Use
    • 3. Have you ever...
      • needed to access a file ASAP but realized you forgot your USB drive or forgot to email the file to yourself?
      • emailed a file around a study group, only to lose track of the latest version?
      • wanted to reverse changes to a document, but not had a backup copy?
      • Dropbox can help.
    • 4. What is Dropbox?
      • Dropbox is a web-based service that syncs files across multiple platforms, regardless of filetype. But you’re not limited to the web — there’s a desktop application for PC, Mac and Linux AND apps for iPhone, iPad, Blackberry and Android.
      • Dropbox allows you to save a file on your home computer, open it and edit it at work or school, and view it on your smartphone.
      • Dropbox also automatically creates backup versions of your files.
    • 5. File syncing
      • Edit and save a file on one device, and it automatically syncs to your other Dropbox-enabled devices.
    • 6. File sharing
      • Any file you save to the Public folder is assigned a public link you can share with others
        • Go to bit.ly/dropboxdoc for an example
      • You can also invite specific people to share any other folder in your Dropbox folder
    • 7. Photo sharing
      • Move folders of images to your Photos folder to create galleries you can share easily with a public gallery link
        • Go to bit.ly/dropboxphotos for an example
    • 8. Online backup
      • When you save a file to your Dropbox folder, it’s automatically backed up to Dropbox’s servers.
    • 9. Undo and undelete
      • Dropbox keeps a history of every change you make so that you can undo any mistakes and even undelete files.
      • Default history is 30 days, but they offer other packages.
    • 10. What it replaces FTP programs USB drives Google Docs External hard drives Emailing files to yourself Saving multiple versions
    • 11. Security and privacy
      • Uses the same secure methods as banks and the military to send and store data
      • Files are backed-up, stored securely, and password-protected.
      • Nobody can see private files in Dropbox unless they are invited, or they’re in the Public folder. (Everything in your Public folder is, by definition accessible to everyone.)
    • 12. Viewing files on the web
    • 13. Uploading files on the web
    • 14. Viewing files on a Mac
    • 15. Viewing files on a PC
    • 16. Viewing files and faves on the iPhone
    • 17. Need more storage space?
      • Dropbox offers paid Pro subscriptions:
    • 18. How do you use Dropbox? Let’s find out!!
    • 19. Go to www.dropbox.com
    • 20. Click Play Icon to watch Dropbox Video Presentation
    • 21. Click Download Dropbox
    • 22. Click Run
    • 23. Click Install
    • 24. Wait until dropbox finishes to install
    • 25. Select I don’t have a Dropbox Account
    • 26. Click Next
    • 27. Create Dropbox Account
    • 28. Fill out the form
    • 29. Click the box - I Agree to the Terms of Service
    • 30. Click Next
    • 31. Choose your Dropbox size
    • 32. Click Next
    • 33. Click Next after you read Dropbox Welcome Page
    • 34. Read more Dropbox info then Click Next
    • 35. Follow the instruction then click next
    • 36. Click Next
    • 37. Click Get Started
    • 38. Complete the required steps to get 250mb bonus storage
    • 39. Click Files
    • 40. Click Upload to start uploading for files
    • 41. Click Choose files to upload files from your computer
    • 42. Select the file you want to upload
    • 43. Click Open
    • 44. Click Start Upload
    • 45. Wait until the file finishes to upload
    • 46. Now the files are saved in your Dropbox
    • 47. Click New Folder to create new folder for your files
    • 48. Type the filename for your new folder
    • 49. Click Create
    • 50. Click Show deleted files to view deleted files history
    • 51. Click More Actions to do other task
    • 52. Click the box of the file
    • 53. Select the task you want to do with your file
    • 54. Click Events to show all your Dropbox history
    • 55. Click Sharing to share files to others
    • 56. Click Share a folder
    • 57. Choose whether you want to share a new/existing folder
    • 58. Click this option to share a new folder
    • 59. Type the name of the new folder
    • 60. Then click Next
    • 61. Type the email address of the person to be invited
    • 62. Type your message
    • 63. Then click Share folder
    • 64. If you choose this option
    • 65. Then click Next
    • 66. Choose a folder to share
    • 67. Then Click Next
    • 68. Type the email address of the person to be invited
    • 69. Type your personal message
    • 70. Then Click Share folder
    • 71. Click help for Dropbox Assistance
    • 72. Choose from the Categories for your Dropbox inquiry
    • 73. Or simply type your Dropbox inquiry
    • 74. Then you can view the Search Results for your inquiry
    • 75. Choose for the other options for further Dropbox assistance
    • 76. Click Account to view your Account Info
    • 77. Click Account Setting to change/update Dropbox account
    • 78. Enter the necessary details in the forms provided
    • 79. Then click Change Settings
    • 80. Click My Computers to view computers linked to your Dropbox
    • 81. Click Referral Status to view your Invitation History
    • 82. Questions for me?
    • 83. Thank you!