Dropbox Tutorial


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  • I’ll be talking about Dropbox. I recently discovered Dropbox and I *love. it.* Before we get started, how many of you have used Dropbox or know a little about it?  Move on to Agenda
  • Dropbox Tutorial

    1. 1. Store your documents in the cloud and access them from any computer or compatible mobile device
    2. 2. Agenda <ul><li>Overview and context </li></ul><ul><li>Features and benefits </li></ul><ul><li>Tutorial – How to Use </li></ul>
    3. 3. Have you ever... <ul><li>needed to access a file ASAP but realized you forgot your USB drive or forgot to email the file to yourself? </li></ul><ul><li>emailed a file around a study group, only to lose track of the latest version? </li></ul><ul><li>wanted to reverse changes to a document, but not had a backup copy? </li></ul><ul><li>Dropbox can help. </li></ul>
    4. 4. What is Dropbox? <ul><li>Dropbox is a web-based service that syncs files across multiple platforms, regardless of filetype. But you’re not limited to the web — there’s a desktop application for PC, Mac and Linux AND apps for iPhone, iPad, Blackberry and Android. </li></ul><ul><li>Dropbox allows you to save a file on your home computer, open it and edit it at work or school, and view it on your smartphone. </li></ul><ul><li>Dropbox also automatically creates backup versions of your files. </li></ul>
    5. 5. File syncing <ul><li>Edit and save a file on one device, and it automatically syncs to your other Dropbox-enabled devices. </li></ul>
    6. 6. File sharing <ul><li>Any file you save to the Public folder is assigned a public link you can share with others </li></ul><ul><ul><li>Go to bit.ly/dropboxdoc for an example </li></ul></ul><ul><li>You can also invite specific people to share any other folder in your Dropbox folder </li></ul>
    7. 7. Photo sharing <ul><li>Move folders of images to your Photos folder to create galleries you can share easily with a public gallery link </li></ul><ul><ul><li>Go to bit.ly/dropboxphotos for an example </li></ul></ul>
    8. 8. Online backup <ul><li>When you save a file to your Dropbox folder, it’s automatically backed up to Dropbox’s servers. </li></ul>
    9. 9. Undo and undelete <ul><li>Dropbox keeps a history of every change you make so that you can undo any mistakes and even undelete files. </li></ul><ul><li>Default history is 30 days, but they offer other packages. </li></ul>
    10. 10. What it replaces FTP programs USB drives Google Docs External hard drives Emailing files to yourself Saving multiple versions
    11. 11. Security and privacy <ul><li>Uses the same secure methods as banks and the military to send and store data </li></ul><ul><li>Files are backed-up, stored securely, and password-protected. </li></ul><ul><li>Nobody can see private files in Dropbox unless they are invited, or they’re in the Public folder. (Everything in your Public folder is, by definition accessible to everyone.) </li></ul>
    12. 12. Viewing files on the web
    13. 13. Uploading files on the web
    14. 14. Viewing files on a Mac
    15. 15. Viewing files on a PC
    16. 16. Viewing files and faves on the iPhone
    17. 17. Need more storage space? <ul><li>Dropbox offers paid Pro subscriptions: </li></ul>
    18. 18. How do you use Dropbox? Let’s find out!!
    19. 19. Go to www.dropbox.com
    20. 20. Click Play Icon to watch Dropbox Video Presentation
    21. 21. Click Download Dropbox
    22. 22. Click Run
    23. 23. Click Install
    24. 24. Wait until dropbox finishes to install
    25. 25. Select I don’t have a Dropbox Account
    26. 26. Click Next
    27. 27. Create Dropbox Account
    28. 28. Fill out the form
    29. 29. Click the box - I Agree to the Terms of Service
    30. 30. Click Next
    31. 31. Choose your Dropbox size
    32. 32. Click Next
    33. 33. Click Next after you read Dropbox Welcome Page
    34. 34. Read more Dropbox info then Click Next
    35. 35. Follow the instruction then click next
    36. 36. Click Next
    37. 37. Click Get Started
    38. 38. Complete the required steps to get 250mb bonus storage
    39. 39. Click Files
    40. 40. Click Upload to start uploading for files
    41. 41. Click Choose files to upload files from your computer
    42. 42. Select the file you want to upload
    43. 43. Click Open
    44. 44. Click Start Upload
    45. 45. Wait until the file finishes to upload
    46. 46. Now the files are saved in your Dropbox
    47. 47. Click New Folder to create new folder for your files
    48. 48. Type the filename for your new folder
    49. 49. Click Create
    50. 50. Click Show deleted files to view deleted files history
    51. 51. Click More Actions to do other task
    52. 52. Click the box of the file
    53. 53. Select the task you want to do with your file
    54. 54. Click Events to show all your Dropbox history
    55. 55. Click Sharing to share files to others
    56. 56. Click Share a folder
    57. 57. Choose whether you want to share a new/existing folder
    58. 58. Click this option to share a new folder
    59. 59. Type the name of the new folder
    60. 60. Then click Next
    61. 61. Type the email address of the person to be invited
    62. 62. Type your message
    63. 63. Then click Share folder
    64. 64. If you choose this option
    65. 65. Then click Next
    66. 66. Choose a folder to share
    67. 67. Then Click Next
    68. 68. Type the email address of the person to be invited
    69. 69. Type your personal message
    70. 70. Then Click Share folder
    71. 71. Click help for Dropbox Assistance
    72. 72. Choose from the Categories for your Dropbox inquiry
    73. 73. Or simply type your Dropbox inquiry
    74. 74. Then you can view the Search Results for your inquiry
    75. 75. Choose for the other options for further Dropbox assistance
    76. 76. Click Account to view your Account Info
    77. 77. Click Account Setting to change/update Dropbox account
    78. 78. Enter the necessary details in the forms provided
    79. 79. Then click Change Settings
    80. 80. Click My Computers to view computers linked to your Dropbox
    81. 81. Click Referral Status to view your Invitation History
    82. 82. Questions for me?
    83. 83. Thank you!