Advisory Committee Minutes - June 2011 Document Transcript
Minutes Academy for Lifelong Learning Advisory Committee June 15, 2011 11:15 AM Mod 2 – Room 101Present: Cheryl LeJune, Leta Towle, Gene Chism, Carol Edwards, Donn Peterson, Sarah Walter,Marsha Dugger, Anne Criddle, Susan Chapman, Joan Camenson, Roy Lazenby, Donna McCarty,Cynthia Hobart, Don Hobart, Sharon Samson, Connie Nelson, Evelyn Carrington, CarolynSeverson11:15 AM Call to OrderCheryl LeJune called the meeting to order and welcomed members. There were no correctionsto the May minutes.Committee Reports:Curriculum ReportSummer 2011 classes have started and have been well attended thus far. The Fall classschedule has been finalized and turned into the CE Department. The “common-look” cover willbe finalized shortly. We will let you know as soon as the schedule is published online.Copies of the first draft of the Spring 2012 Schedule will be available at the Advisory Boardmeeting on June 15th. Spring classes will run January 17th through May 13th. Even though 2012seems like a long way off….it really isn’t. So put your thinking caps on and start working onsetting up classes for Spring. Remember that multi-part classes need to be scheduled as quicklyas possible so that other classes can be scheduled around them. Roy said to assume the Springdeadline is November 1.Let’s plan on a Curriculum meeting on Thursday, July 14th at 10:30 in the Mod 2 classroom.Everyone is invited to participate on the Curriculum Committee. We need lots of ideas andsuggestions. Do you or someone you know (from your church, stores you patronize, or otherlocations) have an interesting hobby or business that would be make for an interesting class?Sign them up….if you are interested, others will be also.Feel free to contact me if you have any questions about the Curriculum Committee.Submitted by Sarah WalterEmail firstname.lastname@example.orgCurriculum Committee members: Susan Chapman, Judy Dankers, Cynthia Hobart, CherylLeJune, Elsie Markuson, Donna McCarty, Connie Nelson, Gail Peart, Peggy Presnell, SharonSamson, Leta Towle, and Sarah Walter.
Bus TripsThe June 2 trip to Nacogdoches was a great success. We visited Millard’s Crossing with the aidof two delightful docents. The buffet lunch at the Hotel Fredonia was excellent and we had ourown private dining area. A step on guide gave us a brief tour of the town and Stephen F AustinUniversity. At the end of the day we had some time to either shop or enjoy the museum at thevisitor’s center.Our next trips are as follows;July 19 - Waco - Carol EdwardsAug 9 - Telephone Museum & Houston Museum of Natural Science - Sharon SamsonSept 13- Bellville/ Newmans Castle - Marsha DuggerDue to the upcoming closure of the ALL bank account, some decisions need to be maderegarding bus trip procedures. A meeting will be held within the next 30 days to address theseissues. Sharon scheduled a meeting for July 13th (Wednesday) at 11:15 AM.Submitted by: Sharon SamsonCommittee members: Ann Candela, Ginny Harwell, Peggy Presnell, Connie Nelson,Carol Edwards, Joan Camenson, Susan Chapman, Cynthia Hobart, Donna McCarty, Liz Gannon ,Marsha Dugger, Susan Scott, Louise Rugaard, Ann Liner, David TimmermeyerEventsOur next event is Fall Registration. Cheryl suggested we might want to come up with differententertainment, i.e. having college students sing a little medley, or something else based onwhat they will be doing in the Fall. Having the college jazz band play a couple songs advertisingany jazz concert coming soon. I really like that idea. We will be discussing refreshments andanother display of what our classes make. I will be sending out a request for volunteers to helpwith fall registration in July. Fall registration is set for Saturday, September 10, from 9:30 AM tonoon in the Conference Center. Kathye may want to set up an event committee meeting.Respectfully submitted, Kathye AllenHeritage LiaisonNo report this time.Susan ChapmanCommunicationsOur membership has grown to almost 600 members! Notifications and reminders are sent outon a weekly basis. This committee has been active with the same members since 2005, and weare now ready to let some others enjoy the fun.Submitted by:
Gene Chism, Leta TowleGene and Leta have been chairing the Communication and Membership position since 2005.Gene is looking for a replacement. He can keep up the class roster, but wants someone else topackage and send out the ALL the News, etc. (On some other campuses, this is done by acollege employee). This could be a good time to restructure the duties of the position. We willneed to define the position before we can advertise the opening.OutreachNothing to report at this time. Duties on hold.Publicity –Nothing to report at this time.Respectfully submitted, Joan P CamensonMeet You ThereOn June 13, thirteen people had lunch at JB’s Steakhouse and Grill. Eleven people took a tourof Cypress Assistance Ministries. Future dates for 2011:July 26 10:00 AM Tour of Pearl Fincher Museum of Fine Art - 12:30 PM Lunch at Hasta LaPastaAugust 7 1:00 PM Lunch - 3:00 PM Musical Theater at Lone Star College CYFAIR Hairspray ﾝAugust 22, 2011 Movie and lunchSeptember: OpenOctober 10: Kleb Woods and lunch TBDNovember 8: Houston ZooDecember: Old Town Spring and lunch TBDAction ItemsFrom Roy Lazenby: Lone Star College will publish and mail out the common look Fall 2011 ClassSchedule to all ALL members. We can provide pictures and an excel list of members by July 1st.For Spring, they will start selling ads in the schedule. Roy wants us to ask at our meetings:“What are ideas we can implement for budget savings?”Only two college campuses (Cy-Fair and Montgomery) offer Summer classes. In the future, herecommends we offer those classes for free as a marketing tool. We have been doing this, but
the attendees are not supposed to get an ID card or pay any fees until the Fall sign up. (Butsometimes, the way the system is set up, it doesn’t always happen that way).From Cheryl LeJune: She wants membership registration numbers tied to the $20 ALL fee tohelp us be able to keep track of our own members.For now, the class room assigned to ALL in the fall is HSC 106. It is smaller than what we arecurrently using, so she will continue to try and get that changed.We will be moving our bank account into the college system. We now have permission to startraising money for ourselves and put that into the account. We will need to look into all kinds ofideas – company volunteer matching plans (some give $500 for 20 hours of work per year),Kohl’s has an event volunteer donation, we can accept in kind donations for door prizes, etc.We can get tax receipts for donations. Darcy Mingoia is looking into making a list ofparticipating companies and their regulations. We could have a table at the open house toalert members to these programs. This area could be a different type of assignment for theOutreach committee.Additional ItemsA working meeting is planned for Wednesday, June 29th at 11:15 PM in MOD 2 room 101. ALLadvisory committee members and any volunteers are welcome to attend. Items to bediscussed: effect of bus payment/bank account, communications defining and advertising openposition, outreach involvement in fund raising.12:15 PM AdjournedThis meeting was adjourned at 12:15 PM. The next Advisory Committee meeting is scheduledfor Wednesday, July 20, 2011 at 11:15 AM.Respectfully submitted,Anne Criddle, Secretary