Advisory board minutes january 2014

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Advisory board minutes january 2014

  1. 1. Academy for Lifelong Learning Advisory Committee January 15, 2014 11:15 AM HSC, Room 106 Present: Cheryl LeJune, Sarah Walter, Pat Chandler, Donn Peterson, Anne Criddle, Maureen Cummings, Sharon Samson, Kathy Morley, Connie Nelson, Marsha Dugger, RJ Eckhardt 11:15 AM Call to Order Cheryl LeJune called the meeting to order and welcomed members and visitors. There were no minutes taken at the December meeting, but the committee reports have been recorded. Committee Reports: Curriculum Committee Registration was a success with 250+ people attending on Saturday, January 11th. Classes started on Monday morning; January 13th......thus far we have had three classes. I've heard many comments that the Spring schedule of classes look good. Hope you agree. The planning of Spring classes was handled in a shorter time frame and unfortunately he have several open time slots. However, that will allow us to add in a few classes when opportunities present themselves. The Curriculum Committee will soon need to start planning the Fall 2014 schedule. Thanks to everyone who works on scheduling classes.....keep up the good work. Advisory Board Members, please spread the word that we need people to participate in the planning of classes. Let's schedule the first curriculum committee meeting on February 26th, Wednesday morning, 11:15 AM HSC, room 106. I don't have the timeline for submission yet, but assume that the completed schedule will be due in early May. Again a special "Thanks" to Lou Master for his invaluable contribution to planning the schedule and doing much of the computer work that is involved (spreadsheet and text preparation). Submitted by Sarah Walter Bus Trips Our last trip for 2013 was Saturday, December 21: lunch at Saltgrass Steak House followed by the Christmas show at the Liberty Opry. We had a full bus and a great time. ALL members signed up for our first quarter trips for 2014 at Spring registration . Tuesday, Jan 21: Hill County tour with guide Sunday, Feb 23: Play in Conroe with lunch following
  2. 2. Wednesday, March 12: Broadacres Walking Tour with Preservation Houston, lunch and a museum visit in the afternoon On January 7 we called for dates for the second quarter: Thursday, April 24: Cuero (Wildflower Capitol of Texas) Thursday, May 15: Glass bottom boat rides in San Marcos Tuesday, June 3: Houston Mounted Police demonstration, lunch and a tour of St. Arnold’s Brewery Sign up for the second quarter was set for March 24 at 1:30 pm. However, the bus trip committee would like to change that date and time to be April 8 at 10 AM. The date change could be announced on the next three bus trips, on the blog and posted in the classroom and announced in classes for over two months. Need to request both rooms (HSC 105&106 on that date) Submitted by Sharon Samson Committee members: Joan Camenson, Marsha Dugger, RJ Eckhardt, Judy Holmes, Ann Liner, Kathy Morley, Louise Rugaard, Evelyn Carrington, Deanne Rosenberg It was discussed that the Bus Trip Committee would like to try a different room configuration for sign-ups at the next open house. Communication and Membership We continue to update the ALL blog on a regular basis. Regular meaning almost every day. We are continuing to carry items of information regarding other programs on campus. Dave and I worked the new member table at the open house/registration on the 11th of January. I don't have a count but it seems that there were a goodly number of folks who signed up. Having the registration tables at the new location seemed to work very well. We did not have the mass confusion of having people who wanted to register mixed in with the people waiting to get into the "Big Room." I think it would be a good idea to have copies of the Course Schedule at the new members table. Many of the new folks came directly to our table and we would have to send them to the welcome table to get the schedule and registration form and then return back to our table. Submitted by Donn Peterson
  3. 3. Outreach Claire Gunnels, Maureen and I were invited to speak to the Classic Adult Group at the Good Shepherd United Methodist Church in Fairfield on January 6th. Claire told them about the CyFair library and what it has to offer, and about the Life Program. Maureen and I told them about ALL and what we have to offer. We invited them to our Spring Open House, explained how to enroll, etc. They asked a lot questions and seemed very interested. There were sixty plus people attending and each one received one of our class schedules. We also made them aware of how to enroll at a later date. A few of them were ALL members. We are speaking to another group (Cy-Fair Retired Teachers) on Wednesday, January 15th at 9:30 AM; so we may not be able to get to attend the Advisory Meeting. We will try. Submitted by Connie Nelson/Maureen Cummings Meet You There During last Saturday's Spring Registration several people signed up to receive future emails about upcoming Meet You There events. Our next event will be held at the Cypress Cinemark to see a new drama called "Lone Survivor" on Monday, January 20th, followed by a late lunch at Candelari's Pizza. It will be the first showing of the day, which is usually around 11:30am-12 noon. On Friday the 17th I will know the exact times for next week's showings, and will have Donn post it on the blog. Everyone is invited to attend. Submitted by Evelyn Carrington Action Items: 1) There is an ongoing need to recruit volunteers to work on subcommittees and replace Advisory Committee Chairs. In particular, Cheryl LeJune, Sarah Walter, Donn Peterson and Anne Criddle need others to take their place. It was suggested that their job descriptions could be posted on our site. 2) Spring Open House A special Thank You to all the volunteers who helped make this a great success, especially Susan Chapman and Stan Wylie. They would like to say: Just a few comments from the volunteer coordinators... ALL members are THE BEST at stepping up when volunteer requests go out and that was the case again with the Spring Registration and Open House.
  4. 4. - Approximately 40 folks volunteered - including those craft instructors who manned their signup tables and members of the bus trip committee who manned their three tables - which seemed to be the right level of coverage - Posting volunteers at strategic spots enhanced crowd control and traffic flow , i.e. member registration area, main entrance to conference room prior to the 10 a.m. start time, bus trip sign-up tables and entrance to pay room - Posting two volunteers at the copier in the pay room worked well but the job can be handled by one - Pay room tables and chairs were rearranged to accommodate our needed pay stations and were returned to a conference room setup as we found them - Volunteers responded exceptionally also for the pre-planning meeting scheduled on Wednesday prior to the Saturday registration and open house AND for the conference room setup meeting on Friday evening at 6 p.m. It was a great idea to hold the pre-planning meeting. - Thanks to Cheryl and Sarah for their experienced guidance to the volunteer efforts Susan Chapman and Stan Wylie Some Suggestions for the next Registration/Open House: 1. Many members did NOT get their catalog. 2. Gates to college need to be open along with the outside and inside doors. 3. The ALL Open House and Classes will start two weeks after classes start for academic students. The ALL Open House for the Fall Semester will be on Saturday, September 13th, 9:00Noon. Classes will begin on Monday morning, September 15th. 4. Need a bigger notice in the catalog about the upcoming Open House/Registration. 5. Move Welcome Table and Parking Permit table to the “Black Hole”. In the Fall, everyone will need a parking permit. 6. Like a redesign to the ALL Registration Form…95% of the people miss the section requesting DOB (needed to be able to enter them into the system…need SS# only if they previously took a regular class in the Lone Star system), don’t need the info on financial aid. 7. Add a block stating that it would be best if people completed their forms prior to coming to the Open House so that all they have to do is turn it in. 8. For Spring Semester, do we require forms? We need to be clear. Other suggestions made: We did have some members volunteering to help only for that day, just to be able to sign up early for bus trips. Perhaps the rule should be that they have to first serve on a committee for at least the previous semester, besides show up to help at the open house. We may use the entrance doors to the cafeteria (and not the outside ones to the conference center) to direct people to the “Black Hole” area first. There are several people who come in from the library side. We may also be able to use some of the cafeteria eating area.
  5. 5. Kathy Morley suggested making simple wood supports (Gene Chism class?) that could be used to hold large overhead signs at the tables, making it easier for members to see where they need to line up. 3) Cy-Fair 10th Anniversary party for ALL Sharon Samson suggested we hold a “Senior Prom” – and work the ideas around that theme. It would be held sometime in the Spring, depending on the college’s schedule. 12:05PM Adjourned This meeting was adjourned at 12:05 PM. The next Advisory Committee meeting is scheduled for Wednesday, February 18, 2014, at 11:15 AM, HSC, Room 106. Respectfully submitted, Anne Criddle, Secretary
  6. 6. Kathy Morley suggested making simple wood supports (Gene Chism class?) that could be used to hold large overhead signs at the tables, making it easier for members to see where they need to line up. 3) Cy-Fair 10th Anniversary party for ALL Sharon Samson suggested we hold a “Senior Prom” – and work the ideas around that theme. It would be held sometime in the Spring, depending on the college’s schedule. 12:05PM Adjourned This meeting was adjourned at 12:05 PM. The next Advisory Committee meeting is scheduled for Wednesday, February 18, 2014, at 11:15 AM, HSC, Room 106. Respectfully submitted, Anne Criddle, Secretary

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