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BSA105: Business English

BSA105: Business English
Section 2: Punctuation

Yavapai College
Lindsay Henning
Associate Professor

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    0135140560 pp2a 0135140560 pp2a Presentation Transcript

    • Pearson Business Reference and Writer’s Handbook Section Two Punctuation
    • This section provides
      • Rules for using correct punctuation to heighten the understanding of the reader.
    • Objectives
      • Correctly punctuate sentences and parts of sentences
      • Achieve understanding on the part of the reader
    • Punctuation makes writing understandable
      • It connects ideas and signals pauses, emphasis, and full stops.
      • It tells the reader whether you are commanding, questioning, exclaiming, or simply stating.
    • Incorrect punctuation can
      • Change the meaning of a sentence
      • Create serious miscommunications
      • Create a poor image of the writer
    • Use commas to
      • Set off elements of a sentence
        • Clauses
        • Phrases
        • Transitional expressions
        • Numbers or words that could be confusing if run together
      • Separate elements listed in a series
        • In business writing use a comma before “and”
    • Use the semicolon to connect ideas in sentences
      • You connect ideas in sentences
        • To show a strong connection between two independent clauses without using a conjunction
        • To show an equal emphasis on the two ideas
    • Also use the semicolon
      • To connect parts of sentences that have commas
      • To connect clauses with transitional words or phrases
    • Use the colon
      • To connect two sentences
      • To introduce a list
    • Use the ellipsis …
      • To indicate that parts of a quote or paraphrased words have been omitted from a sentence
    • Use the dash
      • To set off words that are nonessential
      • To emphasize part of a sentence.
      • To insert important information as an aside
    • Use quotation Marks “ ”
      • To enclose a direct quotation:
        • Words that are the exact spoken or written words of someone other than the writer.
    • Do not use quotation marks
      • With indirect quotations when you are paraphrasing—summarizing or using your own words instead of the speaker’s exact words.
    • Always check punctuation in the final stage of proofreading
      • Carefully crafted, error-free writing creates an image of competence and polish that carries over to the ideas behind the words.