0135140560 pp6a

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BSA105: Business English
Section 6: The Writing Process

Yavapai College
Lindsay Henning
Associate Professor

Published in: Education, Business
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0135140560 pp6a

  1. 1. Pearson Business Reference and Writer’s Handboo k Section Six The Writing Process
  2. 2. This section provides <ul><li>The fundamentals of effective business writing and how to use the writing process to achieve the intended goal of each communication. </li></ul>
  3. 3. Objectives <ul><li>Use the writing process to plan and create a first draft that achieves its purpose </li></ul><ul><li>Revise and edit to improve content, writing style, and structure </li></ul><ul><li>Eliminate all errors in spelling, grammar, punctuation, inconsistencies in content and usage, formatting, and page layout. </li></ul>
  4. 4. Follow the five-step writing process <ul><li>Plan </li></ul><ul><li>Gather and organize information </li></ul><ul><li>Write </li></ul><ul><li>Revise and edit </li></ul><ul><li>Proofread </li></ul>
  5. 5. Planning <ul><li>Think through what you want your document to say and do. </li></ul><ul><li>Adequate planning and organizing eliminates “writer’s block” — the inability to get started and get words on the page. </li></ul>
  6. 6. Planning steps <ul><li>Clarify your purpose. </li></ul><ul><ul><li>What is the primary purpose of the document? </li></ul></ul><ul><li>Identify your target audience. </li></ul><ul><ul><li>Who is are your readers? </li></ul></ul><ul><li>Select the type of communication. </li></ul><ul><ul><li>Email, letter, report? </li></ul></ul>
  7. 7. Gather and organize information <ul><li>Decide what is needed to cover your topic logically and provide accurate and adequate information. </li></ul>
  8. 8. Information gathering and organizing steps <ul><li>Decide what to include. </li></ul><ul><ul><li>What are the primary/secondary topics ? </li></ul></ul><ul><li>Gather information. </li></ul><ul><ul><li>What information is needed ? </li></ul></ul><ul><ul><li>Is it accurate and complete? </li></ul></ul><ul><li>Organize information. </li></ul><ul><ul><li>What is the best way to present the information ? </li></ul></ul>
  9. 9. Write the first draft <ul><li>Develop main points. </li></ul><ul><li>Format for function and effectiveness. </li></ul><ul><li>Develop graphics if required. </li></ul>
  10. 10. Revise and edit <ul><li>Improve the content, writing style, and organization. </li></ul><ul><li>The development of good writing demands revising/editing, revising/editing, revising/editing as many times as necessary to achieve polished copy. </li></ul>
  11. 11. Revising and editing steps <ul><li>Review content and organization. </li></ul><ul><li>Review paragraphs and sentences. </li></ul><ul><li>Review word usage. </li></ul><ul><li>Revise as many times as necessary. </li></ul>
  12. 12. Proofread <ul><li>Eliminate errors in spelling, grammar, </li></ul><ul><li>punctuation, and formatting. </li></ul><ul><li>Proofread content and format. </li></ul><ul><li>Check accuracy and consistency. </li></ul><ul><li>Check format and appearance. </li></ul>
  13. 13. Producing quality communications <ul><li>Steps in the writing process are meant to be carried out sequentially, with the editing/revising and proofreading steps being repeated as many times as necessary to achieve a polished, error-free publication. </li></ul>

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