0135140560 pp2a

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BSA105: Business English
Section 2: Punctuation

Yavapai College
Lindsay Henning
Associate Professor

Published in: Education, Technology
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0135140560 pp2a

  1. 1. Pearson Business Reference and Writer’s Handbook Section Two Punctuation
  2. 2. This section provides <ul><li>Rules for using correct punctuation to heighten the understanding of the reader. </li></ul>
  3. 3. Objectives <ul><li>Correctly punctuate sentences and parts of sentences </li></ul><ul><li>Achieve understanding on the part of the reader </li></ul>
  4. 4. Punctuation makes writing understandable <ul><li>It connects ideas and signals pauses, emphasis, and full stops. </li></ul><ul><li>It tells the reader whether you are commanding, questioning, exclaiming, or simply stating. </li></ul>
  5. 5. Incorrect punctuation can <ul><li>Change the meaning of a sentence </li></ul><ul><li>Create serious miscommunications </li></ul><ul><li>Create a poor image of the writer </li></ul>
  6. 6. Use commas to <ul><li>Set off elements of a sentence </li></ul><ul><ul><li>Clauses </li></ul></ul><ul><ul><li>Phrases </li></ul></ul><ul><ul><li>Transitional expressions </li></ul></ul><ul><ul><li>Numbers or words that could be confusing if run together </li></ul></ul><ul><li>Separate elements listed in a series </li></ul><ul><ul><li>In business writing use a comma before “and” </li></ul></ul>
  7. 7. Use the semicolon to connect ideas in sentences <ul><li>You connect ideas in sentences </li></ul><ul><ul><li>To show a strong connection between two independent clauses without using a conjunction </li></ul></ul><ul><ul><li>To show an equal emphasis on the two ideas </li></ul></ul>
  8. 8. Also use the semicolon <ul><li>To connect parts of sentences that have commas </li></ul><ul><li>To connect clauses with transitional words or phrases </li></ul>
  9. 9. Use the colon <ul><li>To connect two sentences </li></ul><ul><li>To introduce a list </li></ul>
  10. 10. Use the ellipsis … <ul><li>To indicate that parts of a quote or paraphrased words have been omitted from a sentence </li></ul>
  11. 11. Use the dash <ul><li>To set off words that are nonessential </li></ul><ul><li>To emphasize part of a sentence. </li></ul><ul><li>To insert important information as an aside </li></ul>
  12. 12. Use quotation Marks “ ” <ul><li>To enclose a direct quotation: </li></ul><ul><ul><li>Words that are the exact spoken or written words of someone other than the writer. </li></ul></ul>
  13. 13. Do not use quotation marks <ul><li>With indirect quotations when you are paraphrasing—summarizing or using your own words instead of the speaker’s exact words. </li></ul>
  14. 14. Always check punctuation in the final stage of proofreading <ul><li>Carefully crafted, error-free writing creates an image of competence and polish that carries over to the ideas behind the words. </li></ul>

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