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0135140560 pp5a


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BSA105: Business English
Section 5: Spelling, Word Division, and Word Usage

Yavapai College
Lindsay Henning
Associate Professor

Published in: Education
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0135140560 pp5a

  1. 1. Pearson Business Reference and Writer’s Handbook Section Five Spelling, Word Division, and Word Usage
  2. 2. This section provides <ul><li>The “little” details to be considered in preparing a document for distribution. Spelling errors are among the most glaring that detract from a document’s overall effectiveness. </li></ul>
  3. 3. Objectives <ul><li>Spot and correct the most commonly misspelled words </li></ul><ul><li>Distinguish between similar words and correct errors in usage </li></ul><ul><li>Divide words properly (as needed) </li></ul>
  4. 4. General rule for spelling <ul><li>Misspelled words are not acceptable in any type of business communication. </li></ul><ul><li>There are many spelling rules and exceptions. </li></ul><ul><li>Use the dictionary and the spell checker. </li></ul><ul><li>AND ALWAYS PROOFREAD </li></ul>
  5. 5. Electronic spell checkers do not detect most mistakes in <ul><li>Word usage </li></ul><ul><li>Verb tenses </li></ul><ul><li>Suffixes </li></ul><ul><li>Prefixes </li></ul><ul><li>Wrong word </li></ul><ul><li>Omitted words </li></ul>
  6. 6. Word Division <ul><li>In general, avoid dividing words at the end of a line. </li></ul><ul><li>Turn off automatic hyphenation on your word processor. </li></ul>
  7. 7. Use the dictionary <ul><li>To properly spell and identify syllables in words … </li></ul><ul><li>However, it is not the source for determining proper division of words at the end of a line in printed documents . </li></ul>
  8. 8. Divide words only between syllables BUT <ul><li>Do not divide before or after a one-letter syllable. </li></ul><ul><li>Avoid dividing suffixes from the root word, especially short ones. </li></ul><ul><li>Leave at least two letters of the word being divided on the end of the line, and carry at least three letters to the new line. </li></ul>
  9. 9. Do not divide: <ul><li>One-syllable words </li></ul><ul><li>A word if you cannot carry over at least three letters to the next line </li></ul><ul><li>Words of six or fewer letters </li></ul><ul><li>Abbreviations </li></ul><ul><li>Contractions: doesn’t, shouldn’t </li></ul><ul><li>Dollar amounts </li></ul>
  10. 10. Do divide <ul><li>A compound word at the hyphen </li></ul><ul><li>At a suffix or prefix rather than within it. </li></ul><ul><li>After a double consonant. </li></ul>
  11. 11. Word usage <ul><li>Correct usage of words makes for a skilled writer. </li></ul><ul><li>Recognize personal weaknesses and avoid them. </li></ul>
  12. 12. Some common weaknesses: <ul><li>Affect/effect </li></ul><ul><li>All ready/already </li></ul><ul><li>Everyday/every day </li></ul><ul><li>Bad/badly </li></ul><ul><li>Well/good </li></ul><ul><li>Bring/take </li></ul><ul><li>Different from/different than </li></ul>
  13. 13. Spelling and Word Usage <ul><li>Must be correct in all written documents and should be given a final check for accuracy when proofreading. </li></ul>