MLP Guide for Proposers & Instructors

1. MyLearningPlan
Professional Development Management System
Facilitating Excellence and Sustainability
1

2. Agenda – Topics @ A Glance
• Professional Development Definition
• Florida PD System Evaluation Protocol Review
• Instructor Proposer Agreement
• Principles of Effective Professional Development
• MyLearningPlan Mechanics
– Proposing your course
– How to manage your course before it starts
– How to manage your course after it ends
• http://professionaldevelopmentatmdcps.blogspot.com/
• http://prodev.dadeschools.net/
• OPDE Monitoring and Supporting Team
• OPDE Contact Information

3. Definition of Professional
Development
• PROFESSIONAL DEVELOPMENT — The
term “professional development” means
a comprehensive, sustained, and
intensive approach to improving
teachers’ and principals’ effectiveness in
raising student achievement.

4. Florida Statute 1012.98
School Community Professional Development Act
An individual professional development
plan must be related to specific performance
data for the students to whom the teacher is
assigned, define the inservice objectives and
specific measurable improvements expected in
student performance as a result of the inservice
activity, and include an evaluation component
that determines the effectiveness of the
professional development plan.

5. Florida Statute 1012.98
School Community Professional Development Act
The professional development system must:
Provide for the continuous evaluation of the
quality and effectiveness of professional
development programs in order to eliminate
ineffective programs and strategies and to
expand effective ones. Evaluations must
consider the impact of such activities on the
performance of participating educators and
their students’ achievement and behavior.

6. PD Redevelopment & MLP
• The traditional focus of PD systems has been supporting
individuals accumulation of MPPs – no alignment to student
achievement
• Redevelopment of district PD systems focuses on a system that
supports “college and career ready students” through:
o Focusing resources on priority issues and needs
o Learning cultures providing support
o Actual implementation of new professional learning
o Evaluation of PD for continuous improvement
• MLP
o Help schools improve student growth through effective
management and support of educator professional learning
o Supports linkage between PD, learning outcomes, and
performance evaluation for instructional improvement

7. District
School
Educator
•Planning
•Learning
•Implementing
•Evaluating
Florida Professional Development System
Evaluation Protocol Review

8. Overall: 3.12
Educator
Level
2.99
School
Level
3.05
District
Level
3.31
2013-2014
Protocol Review- Results

9. 2013-2014
2.5 and Below
District Educator
3.4.2. Implementation of Learning: The district evaluates
at least 10% of the district-level professional learning to
assess the level of high-fidelity implementation in the
work place.
1.2.1. Learning Communities: The educator participates
in collaborative learning communities whose members
use a cycle of continuous improvement to achieve goals
that align with individual, school and district goals for
student achievement.
3.4.3. Changes in Students: The district assesses the
impact of professional learning on student performance.
1.2.6. Time Resources: Sufficient time within the work
day is available and used for professional learning.
3.4.4. Evaluation Measures: Districts use summative and
formative data from state or national standardized
student achievement measures, when available, or other
measures of student learning and behavior such as
district achievement tests, progress monitoring
assessments, educator-constructed tests, action research
results, discipline referrals and/or portfolios of student
work to assess the impact of professional learning.
1.3.2. Coaching and Mentoring: Skillful coaches, mentors
or others provide sufficient classroom- and school-
focused support and assistance to the educator to ensure
high-fidelity implementation of professional learning.
3.4.5. Use of Results: The district reviews district- and
school-level evaluation data as part of the needs
assessment process for the subsequent school year’s
professional development planning in order to eliminate
ineffective programs and strategies and to expand
effective ones.
1.3.3. Web-based Resources and Assistance: The district
provides educators with web-based resources and
assistance to support implementation of professional
learning.

10. Instructor/Proposer Agreement
• Weekly Briefing #: 17814
• Must be submitted before receiving instructor rights
• By signing agreement, instructor and proposer:
1. Agree that all required steps for granting master plan points
through M-DCPS will be accurately completed
2. Understand that instructor and proposer are responsible for
adhering to all State and District guidelines
3. Acknowledge accountability for the accuracy of all records
submitted to the Data Center
4. Agree to prepare high-quality, research-based professional
development that is presented in a timely and respectful
manner, and contains appropriate resources and materials for
the participants

11. Introduction to MLP

12. Logging In
1. Sign on to the Portal
2. Go to Applications and Sites
3. Click on MyLearningPlan
4. Explore tabs, catalog,
calendar, profile, etc.
5. User Profile
6. Change UserName
7. Change Password
You must log into
your employee
portal before
accessing
MyLearningPlan

13. User Profile
• All email notification preferences are defaulted to Yes
• The user will receive an email everyday for 5 days before
the activity begins, as long as they are registered for the
activity AND they have 'Upcoming Activity Reminders' still
set to Yes.

14. Search Options
• Clicking Search will generate a list of all available
courses
• Key word
• Course Code: e.g., 7-507-316 Action Research
• Program: e.g., PLC
Advanced Search
o Purpose: e.g., Add-On Endorsement
o Standards: e.g., PS 4-Instructional Delivery and
Engagement
o Activity Format: e.g., Electronic, Interactive
o Location
o Instructor

15. MLP – Web Based
• Nothing to download, install, maintain,
or update.
• Works anywhere
• As easy to use as opening your web
browser and going to a website
• Regular MLP updates may create
cosmetic changes

16. MLP Roles
• Learning Tab (All Users): Your personal account for
documenting your professional learning activities.
• Instructor Tab (Selected Staff Only): Visible only to
those who have the professional learning instructor or
organizer role. Allows user to view assigned activity
details.
• Admin Tab (Selected Staff Only): Staff member who
has been given a higher level of rights to complete a
task in district (approvals, catalog activity admin,
configuration).

17. LearningPlan Tab – All Users

18. Instructor Tab – Selected Staff Only
To pre-register participants,
click on Activity Attendance

19. Course Proposal

20. My Requests Dashboard
• Save to Draft: If you started to complete a form and saved it as a draft.
• Wait List: If you had enrolled and were on a wait list, the activity would be here.
• Pending Prior Approval: You have requested an activity and its awaiting the Data
Center’s approval.
• Approved and/or in Progress: You are able to attend after ALL PRIOR APPROVERS
approve you can go to a course/activity – click on the blue link to check this status
frequently.
• Instructor has Confirmed Attendance: If you attended an activity and the Instructor
confirmed your attendance.
• Awaiting Final Credit: You have attended, completed the evaluation, and applicable
follow-up. Once a course/activity, follow-up, and evaluation have been completed,
instructors must confirm attendance and submit sign-in rosters to the PD Data Center
for review. Processing time varies depending on individual course requirements.
• Denied: If an activity was denied
• Recently Completed: This is where completed activities reside.

21. Flow Chart-Session Proposal
PD Liaison: Login
PD Liaison: Select
Proposal Form
PD Liaison: Fill in
activity
information
PD Liaison: Submit
activity proposal
DC: Review
activity, approve
or deny
DC: Post approved
activity to District
Catalogue
PD Liaison: YOU!
DC: Data Center
Office of Professional Development and Evaluation (OPD&E): Monitors all district-
sponsored and school-based professional development to ensure compliance with District,
state, and national standards for high-quality professional development.

22. How to Propose an Activity
1. Click on the
Learning Plan tab
2. Select an
Activity Proposal

23. Annotations
Notice the yellow + sign, click on this and a new
dialog box opens
Annotations are the little “information bubbles”
that you will see in an activity when listed in a
catalog
Name is what you want in the
bubble - space is limited
Position: what position, if you have
multiple bubbles
Color: Choose one per annotation
If you make a mistake, hover over the bubble
to edit or delete

24. Component Templates
Once a
Component
Template is
selected,
component
information is
automatically
prepopulated.
Components are
organized by
department.

25. Contact Information & Proposer
Information
Search by name or
employee number
Proposer can register
for course
Click on Select User
and a new dialog box
opens

26. M-DCPS Master Inservice Plan
Components
School Based Components – click to access MIP
Technology 2-003-395
Curriculum Content 2-408-368
Instructional Support Strategies 2-409-410
School Improvement Initiatives 2-512-355
Action Research 7-506-028
Book Study 7-507-308
PLC 7-507-309
Lesson Study 7-507-320

27. Program/Catalog defaulted
to District Sponsored PD
Provide a brief description of
the course. NOTE: Spell
check link to the right.
Prepopulated
DO NOT CHANGE
Must be
specific to
course/activity
Activity Information
Required for ALL PLCs

28. DOE Collection &
Reporting Requirements
Choose one
option for
each
selection

29. Target Audience & Focus
May choose more than one
Target Audience
&
more than one
Focus Area

30. Follow-Up Hours
New dialog box opens
Download & save for
future use

31. Dates, Times & Location
24 hour cycle
If session starts
& ends on
same day,
specify time.
Participants
need a
minimum of
14 days to
complete
evaluation
•If you select more than one meeting, the page will refresh and list Meeting Date 1-X
number of dates.
•Only select more than one meeting if you want the same attendees to attend several
sessions of the same activity.
• Be specific about the location (ex. Do not use acronyms such as HGHS for Hialeah
Gardens High School)
Linked to
MapQuest

32. Catalog Viewing Options
Start Showing should
be date activity is
proposed
Stop Showing must be set to at least two days before activity starts
Will stop showing @ midnight
Participants must register before registration closes. Walk-ins are not allowed.
**If more time is needed to manage the roster, the Stop Showing Date can be set
for several days before the course begins.
Registration must be denied for participants still on Wait List before roster can be
printed

33. Provider Information and
Registration Settings
If a course is full and a participant decides to drop the course, the
first person on the wait list will be automatically added to the course.
0 will place all participants on Wait List
As participants are cancelled or
approved, new spots become available
To prevent participants from
registering again, registration needs to
be Denied

34. Team Room
• Evaluation is placed in the Team Room by the Data
Center
• Team Room also enables participants to participate in
a thread online discussion and share files
• Team Room must be managed
• Every time a document is uploaded to team room, an
automatic email is sent to participants
• Documents always remain available
Both
defaulted to
Yes

35. Instructors
Outside instructors do not show in catalog, and do
not have access to MLP
Search by name or
employee number

36. Goals and Objectives
Page 1
Must identify the
Protocol Standards
this activity
supports for
activity to be
approved

37. Goals and Objectives
Page 2
Must
identify
the New FL
Standards
and/or
Sunshine
State
Standards
this
activity
supports
for activity
to be
approved.

38. Standards/Focus Areas
Addressed by Component
Pre-populated from
component
DO NOT CHANGE

39. Planning
Bibliography or reference list
supporting activity – MLA or APA
Prepopulated
Copy & paste from component
**Number of learner outcomes should be reflective of the total master plan
points participants will earn as a result of completing this course/activity.
Example: A component that is worth 120 MPPs could have 30 learning outcomes.
A course/activity created under the same component, that is only worth 8 MPPs,
could only have 8-10 learning outcomes.
Click on Master
Inservice Plan to access
document Master Inservice Plan
can also be accessed @
prodev.dadeschools.net
When coping and
pasting, copy and
paste to
WordPad or
NotePad first

40. Evidence-Based Research
Online Reference
Barron, B., & Darling-Hammond, L. (2008). Teaching for meaningful learning:
A review of research on inquiry-based and cooperative learning
(PDF). Powerful Learning: What We Know About Teaching for Understanding.
San Francisco, CA: Jossey-Bass. Retrieved from:
http://www.edutopia.org/pdfs/edutopia-teaching-for-meaningful-
learning.pdf
Academic Journal Article
Batdi, V. (2014) The effects of a problem based learning approach on
students’ attitude levels: A meta-analysis. Academic Journals 9(9) 272-276
doi: 10.5897/ERR2014.1771
Book
Calfee, R. C., & Valencia, R. R. (1991). APA guide to preparing manuscripts for
journal publication. Washington, DC: American Psychological Association.

41. Learning
Copy & paste from component
**Number of learning procedures should be reflective of
the total master plan points participants will earn as a
result of completing this course/activity.
Example: A component that is worth 120 MPPs could
have 30 learning procedures. A course/activity created
under the same component, that is only worth 8 MPPs,
could only have 8-10 learning procedures.

42. Implementing
Prepopulated

43. Evaluating
Prepopulated
Copy & paste ALL information from component
Provides clarification of expectations – NOT REQUIRED YET

44. Building Restrictions
If Building restrictions are left blank, anyone can
register.
If one or more are checked off, only those
checked off can see the link to the activity in the
District Catalog
PD Liaisons
Use building
restrictions if activity is
only open to school
staff.
If outside staff needs
to be added, use pre-
register function

45. Agenda
All files uploaded to MY FILE
LIBRARY are available

46. Submit Proposal for Review by
Data Center
Proposal can be submitted as a draft
Draft will live in the top of the LearningPlan tab under
Click on Manage to "edit/submit form"
If a proposal is denied, an email will be sent to the proposer giving reasons why it
was denied. Proposer can then edit and resubmit the proposal.
BE CAUTIOUS WHEN ADDING A NEW ACTIVITY, VIEW IT CAREFULLY FOR ACCURACY
If you enter an activity and staff begin to register, any edits you make will not appear
to the staff that registered before the edit was made.
If activity is edited and participants need to be alerted, an email must be manually
sent out from the activity in the Activity Functions section in the “edit activity”

47. Managing the Course
Before it Starts

48. Managing the Activity Dashboard
1. Click on the Instructor Tab
2. Click on the course title
Data range may
need to be
edited

49. Managing the Activity Dashboard
This is your activity dashboard. All functions for managing the activity would be
completed here.
Team Room Activated
Click on Activity Attendance to
pre-register participants

50. 1. Select participant(s)
3. Save
2. Select Status
Managing the
Wait List

51. Managing the Activity Roster
1. Print Sign-in Sheet
2. Print Roster
3. Download File
Send reminder
email to participants
before the course
starts

52. Employee #’s
AC: Attendance confirmed
D: Denied
NS: No Show
**DO NOT make any
changes to the online
roster until the activity
ends
Circle meeting
date
New roster must
be printed for
each meeting
date

54. Evaluation
Evaluation
Part 1
Knowledge
Available 30 minutes before
activity ends
Part 2
Application
Should be completed 7 days
after activity ends Part 3
Impact
Should be completed 14
days after activity ends
Attendance cannot be confirmed unless participants have attended
all sessions, and have completed the evaluation and follow-up!

55. Completing Activity Evaluation
You must log into your M-DCPS employee portal before accessing MyLearningPlan.
1. Go to Applications and Sites
2. Click on MyLearningPlan
3. On the LearningPlan Tab, on the dashboard, look under Approved and/or in
Progress. Find the activity that you would like to complete an evaluation for and
click Manage
4. On the Activity Details page, click the Team Room button
5. On the Team Room page, click on the Form Name
6. All fields are required
• Copy Team Room Activity title and paste next to Activity Title
• This will allow you to keep track of the evaluations you submit
7. Evaluation can be submitted or saved as draft to submit at a later date
8. You can now close the Team Room window and return to the LearningPlan Tab
Please note: Credit will not be awarded unless the evaluation has
been completed.

56. Creating a Smart Goal
Smart goals provide a tool for setting school-wide goals,
aligned with district initiatives, to promote continuous improvement.
• Strategic and specific
• Measurable
• Attainable
• Results-oriented
• Time-bound
By September 30, 2015 , 100% of the administrators, teachers, and
staff at my school or work location will be trained on MLP as
evidenced by the implementation record and signed roster uploaded
to MLP and online survey completed by staff.

57. Managing the Course
After it Ends

58. Checking Activity Evaluation
1. Click on Team Room

59. Checking Activity Evaluation
2. Click on View Reports
3. Click on Activity Title to review submissions

60. Checking Activity Evaluation
Sample
• Check for
documents
uploaded
• Different
from
documents
uploaded to
Team Room

61. Closing Activity
Confirm attendance after
follow up and evaluation
have been submitted

62. Change Settings

63. Closing Activity
1. Select participants
2. Set status after evaluation has
been confirmed by participant
• Attendance Confirmed
• Denied
• No Show
3. Save

64. Comments

65. Comments
• How to access comments posted by the instructor or the
Data Center:
o Click Manage next to the course title
o Click View/Print Form
o Scroll down

66. Submitting Rosters
• Check evaluations
• Update online roster after evaluation and/or follow-up has
been competed
• Update and sign original roster
• Hardcopy and online roster must match
• Every participant must have a grade of either Attendance
Confirmed (AC), Denied (D), or No Show (NS)
• Scan and email original roster to
pddatacenter@dadeschools.net
• Instructors must close courses 30 days after course ends
• In order for the Data Center to award credit, participants
cannot be left In-Progress.

67. Professionaldevelopmentatmdcps.blogspot.com

68. prodev.dadeschools.net

69. For questions, please contact your
Professional Development & Evaluation
Support Liaison

71. Contact Information
Tricia Fernandez
tfernandez1@dadeschools.net
Wandarece Ruan
wandarece@dadeschools.net
Charles Caldwell
cartwheel@dadeschools.net
Cindy Caldwell
cincaldwell@dadeschools.net
Carmen S. Concepcion
carmenconcepcion@dadeschools.net
Ada Fernandez-Vicaria
AFVicaria@dadeschools.net
Jan Fackler
jfackler@dadeschools.net
Donna Riley
DRiley@dadeschools.net
Milagros Gonzalez
mgonzalez5@dadeschools.net
Treska Rodgers
TRodgers@dadeschools.net
Isela Rodriguez
iselarodriguez@dadeschools.net
Ellen Rose
elrose@dadeschools.net
Sergio Nieves
sergionieves@dadeschools.net
Elizabeth Villalobos
VillalobosE@dadeschools.net
Lisa E. Bell
LisaBell@dadeschools.net
PDMS@dadeschools.net

72. Data Center - Contact Information
Caty Prendes
Cprendes@dadeschools.net
Xenia Alvarenga
Xalvarenga@dadeschools.net
Estela Garcia
EGarcia3@dadeschools.net
Nancy Nadal
nnadal@dadeschools.net
Velda Neal
vmneal@dadeschools.net
pddatacenter@dadeschools.net