City of London Corporation case study
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Presentation by Rebecca Kearney, Corporate Programme Managager at APM Conference Creating and sustaining an environment for success on 6th March 2014.
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City of London Corporation case study
- 1. City of London Corporation Case Study Embedding and sustaining portfolio management Rebecca Kearney Corporate Programme Manager
- 2. City of London Corporation
- 3. Where did we start? Constrained capital resources A project process failure Member-led review 20092010 New project arrangements introduced October 2011
- 4. What did we do?
- 5. Where were we? 2011/12 Change Refinement & Improvement (2014) Consolidation & Compliance (2013) Implementation (2011/12) Time • Improved communication about projects, especially problems • Corporate overview of all projects within scope • Monthly programme reports to Projects Sub-Committee • Better consistency in decision-making about projects • Greater scrutiny of individual projects is leading to savings • Learning lessons from projects and celebrating success
- 6. Where were we? 2013 Change Refinement & Improvement (2014) Consolidation & Compliance (2013) Implementation (2011/12) • Following gateway process and using corporate templates • Completing key information on project management system • Lessons learnt – systems for institutionalising lessons • Gateway 0s – business plans • Resource allocation – prioritisation based on categories • Staff changes Time
- 7. Where are we now? 2014 Change Refinement & Improvement (2014) Consolidation & Compliance (2013) Implementation (2011/12) • Improvements to gateway process and corporate templates • Review of project management system • Changing role of Corporate Programme Office • Training and development Time
- 8. Lessons • Drive from the top is critical • Terminology is not important • Departmental diversity is ok? • Talk to people, particularly the difficult ones! • Articulate clear benefits for all involved • Embedding and sustaining involves different skills to initiating and implementing
- 10. Contact Details Rebecca Kearney Corporate Programme Manager Email: rebecca.kearney@cityoflondon.gov.uk
Editor's Notes
- Capital projectsReview found:Expertise & good practice in pocketsDecision-making process complicated – mention City’s governanceDelivery fragmented with little interaction & sharing of best practiceNo overview of all projects & a lack of adequate management informationNo systematic learning from projects“Strategic fit” not assessed at corporate level early enough
- Faced many challenges:Reluctance to change Lots of change at same timeData qualityFear of corporate interventionResourcesEnsuring elected Members engaged at right time