It ain't what you do, it's the way that you do it

EPM
Extraordinary Project Management
5 Ts Webinar
It ain’t what you do it’s the way that you do it
© Gold Heron Ltd 2018
Marion Thomas and Sarah Walton

EPM
Does it bother you that…..?
@ Gold Heron Ltd 2017 2
 Prince 2 exam taken every 4 minutes
 Over 1.2 million Prince 2 certificates have
been issued*
 If laid end to end they stretch 272km, and
 Cover 5,346 Olympic swimming pools
 Agile is growing at 16,000 exams now sat*
AND YET………
 We continue to see horrendous stats on
project failure
 We continue to come across project people
who couldn’t manage their way out of a
paper bag
 Common sense seems very un-common * KnowledgeTrain.co.uk

EPM
Are methodologies obsolete?
 Pragmatic Prince
 Methodologies provide
project discipline
 Ignore them at your peril
 BUT
 Being a slave to a
methodology will not
guarantee success
© Gold Heron Ltd 2018 3

EPM
How do we know?.....we’re project people
and here are some of our clients
Printing
Publishing
Telecomms
Airlines
Financial sector
Manufacturing
AgChem /
Pharma
Public Sector

EPM
The 5Ts of Extraordinary Project
Management
55
Target
Time
Mastery
Tribe
Terrain
Taking Care
Of Yourself
(TCOY)
Framework to help
us think about
things differently

EPM
It ain’t what you do, it’s the way that
you do it……
What
Project scope
Project plan
Project Team
Time management
Stress management
How we do it at EPM
Target
Terrain
Tribe
Time Mastery
Taking Care Of Yourself

EPM
The 5Ts of Extraordinary Project
Management
7© Gold Heron Ltd 2018

EPM
Target – the Why as well as the What
 Creating certainty
 Building confidence
 Enabling our team to move
forward
 Underpins all decisions
88
Target

EPM
The ‘Big Why’
https://www.youtu
be.com/watch?v=
Wb8KpHqU5tg
Target
“In business it
doesn’t matter
what you do it
matters why
you do it.”
Simon
Sinek

EPM
Terrain – the detail of the journey not
just the plan
 Where are we going?
 How are we going to get there?
 Who is coming with us?
 What obstacles will we face?
 How do we cope with changes?
Terrain
https://www.youtube.com/watch?v=doy2SK-QzXg

EPM
What could happen along the way….
where are the gremlins?
 Pandemic
 Pirates
 Volcanoes
 Snowed in for a
fortnight
1111
Terrain
Would you have put
all of these on a risk
register??
Which one
materialised???

EPM
Who is in your Tribe?
 Choose carefully
 Avoid ‘yes men’
 Appreciate challenge
 Pursue variety
 Focus on strengths
Tribe
“There’s a Tribe of people just waiting for you to
connect them with each other and lead them
where they want to go” - Seth Godin
https://www.youtube.com/watch?v=fW8amMCVAJQ

EPM
The emperor may have no clothes….
be courageous and wise
 Empower your team
 Welcome mistakes
 Learn
 Put things on the table
 Keep asking questions
 Listen
Tribe

EPM
Who is in your Tribe?
 Who do you need / have to have in
your Tribe?
 Who are your allies?
 How do you build connections with
people?
Which of your Tribe
are:
 Advocates
 Allies
 Associates
 Adversaries
 Abdicators
Remember:
No one on your team goes to
work to do a bad job.

EPM
Let’s try it out

EPM
What’s the disposition of your Tribe members?
16
Name
Advocate
Ally
Associate
Adversary
Abdicator
1
2
3
4
5
6
7
8
9
10
 Who are your Tribe
members?
 What is their
disposition?
 Who might sit in more
than one box e.g.
moving between
Ally/Adversary?
 Which do you accept
and monitor?
 Where do need to take
action to change their
disposition?

EPM
 Being busy shows you are good at your job
 The amount of time you spend on something in itself
defines how important that thing is
 Time management tools are the answer - it’s just you
who struggles with them
 Multi-tasking is real
 Multi-tasking is a good thing
 The more time you spend on something the better the
output or outcome is
 ‘To Do’ lists are to be completed
 You have to answer, or file, every email
 You get recognition for juggling lots of things
 You are amazing because you always say ‘Yes’ to
everything you are asked to do.
 Working long hours means that you are really good at
work
Lets bust some Time myths
You cannot manage
Time,
you can only manage
your use of it.
Mclachlan & Meager, Time
Mastery
Time
Mastery

EPM
Time Mastery – more than managing a
To Do list
 Time Management tools help you consciously work
out your priorities
Efficiency
 Time Mastery allows you to become unconsciously
competent in using the time available to your best
effect
Effectiveness
 People spend their time resource on what they think is
important
 Time Mastery requires you to become clear about
what is important to you in the context of your
Target, Tribe and Terrain.
Time
Mastery
https://www.ted.com/talks/tim_urban_inside_the_mind_of_a_master_procrastinator

EPM
Taking Care of Yourself (TCOY) – far
more than just stress management
 Decision making
 Boundaries
 Expectation
management
 Stakeholders
 Supporters
 De-stress
 Relaxation
 Your career
TCOY

EPM
Let’s try it out

EPM
Support network
 Think about who you support and who
supports you and write their names in the
circles
 Draw an arrow using the thickness of the
line to represent how much support each
person gives you
 Draw an arrow using the thickness of the
line to represent how much support each
person needs from you
 Is your support network in overall balance
 Do you have enough support from the right
people
 What actions (if any) do you need to take in
order to balance your support network
21© Gold Heron Ltd 2018

EPM
Support network template
22
 Is you support
network in overall
balance?
 Do you have enough
support from the right
people?
 What actions (if any)
do you need to take in
order to balance your
support network?

EPM
Remember that none of the 5Ts sit in
isolation
Framework to help
us think about
things differently

EPM
The ‘Big Why’
 “In business it doesn’t matter
what you do it matters why
you do it.” Simon Sinek
 At EPM we believe this
matters as much for you
personally as it does in
business
 Find out more about our
courses and programmes at
www.extraordinarypm.com

EPM
Our ethos
 We just want people who work on projects to be fulfilled
and successful and make a great difference in this world
 Please go and be one of these and help make
this happen
Be kind, see the good, lead, and inspire
Pass it on
Marion Thomas & Sarah Walton
Directors www.ExtraordinaryPM.com

EPM
Want to know more?
E-mail us at:
info@extraordinarypm.com

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