Project Monitoring & Evaluation

1. PROJECT EVALUATION
Unit 1: Monitoring and Evaluation Concept

2. Monitoring

3. INTRODUCTION
 Monitoring
 Monitoring is the regular observation and recording
of activities taking place in a project or programme.
It is a process of routinely gathering information on
all aspects of the project.

4. INTRODUCTION
Monitoring enables the gathered
information to be used in making
decisions for improving project
performance.

5. INTRODUCTION
Monitoring also involves giving
feedback about the progress of
the project to the donors,
implementers and beneficiaries of
the project.

6. EXPERT DEIFICATION
 Meredith & Mantel:- Monitoring is the
collecting, recording and reporting information
concerning any all aspect of project
performance that the project manager or
others in the organization wish to know.
 David l. Cleland:- Monitoring means to keep
track of and to check systematically all project
activities.

7. EXPERT DEIFICATION
Whether right thing is being
delivered to the right people at the
right time in a right way is known
as Monitoring.

8. WHY MONITORING ???
 Rescheduling the project:- to run project in time
 Re budgeting the project:- appropriating funds from one
head to another; avoiding expenses under unnecessary
heading.

9. WHY MONITORING ??? ….
Re – assigning the staff:- shifting the
staff from one area to other; recruiting
temporary staff to meet the time
schedule
To assess project results:- to find out
if and how objectives are being met
and are resulting in desired changes.

10. WHY MONITORING ??? ….
 To improve project management and process
planning: to better adapt to contextual and risk factors such
as social and power dynamics that affect the research
process.
 To promote learning: to identify lessons of general
applicability, to learn how different approaches to participation
affect outcomes, impact, and reach, to learn what works and
what does not, and to identify what contextual factors enable.

11. WHY MONITORING ??? ….
 To understand different stakeholders'
perspectives: to allow, through direct
participation in the monitoring and
evaluation process, the various people
involved in a research project to better
understand each others views and values
and to design ways to resolve competing or
conflicting views and interests.

12. WHY MONITORING ??? ….
To ensure accountability: to assess
whether the project is effectively,
appropriately, and efficiently executed
to be accountable to they key
agencies supporting the work
(including, but not exclusively, the
donors

13. Evaluation

14. INTRODUCTION
Evaluation involves the systematic collection of
information about the activities, characteristic and
outcomes of an activity or action, in order to
determine its worth or merit (Dart et al, 1998).
It is a major part of learning, and can provide a wealth
of useful information on the outcomes of a project or
action, and the dynamics of those who undertook the
work

15. INTRODUCTION……….
Evaluation means finding out
the value of something.
Evaluation simply refers to the
procedures of fact finding

16. INTRODUCTION……….
Evaluation is designated to provide
systematic, reliable and valid
information on the conduct, impact
and effectiveness of the projects.
Evaluation is essentially the study
and review of past operating
experience.

17. WHY EVALUATION ???
From an accountability perspective:
 The purpose of evaluation is to make the
best possible use of funds by the program
managers who are accountable for the
worth of their programs.
 Measuring accomplishment in order to avoid
weaknesses and future mistakes.
-Observing the efficiency of the techniques
and skills employed
-Scope for modification and improvement.
-Verifying whether the benefits reached the
people for whom the program was meant.

18. WHY EVALUATION ???
Form a knowledge perspective:
 The purpose of evaluation is to establish
new knowledge about social problems and
the effectiveness of policies and programs
designed to alleviate them.
 Understanding people’s participation &
reasons for the same.
 Evaluation helps to make plans for future
work.

19. NEED OF MONITORING & EVALUATION
 To assess project results: to find out if and
how objectives are being met and are
resulting in desired changes.
 To improve project management and process
planning: to better adapt to contextual and
risk factors such as social and power
dynamics that affect the research process.

20. NEED OF MONITORING & EVALUATION …
 To understand different stakeholders' perspectives:
to allow, through direct participation in the
monitoring and evaluation process, the various
people involved in a research project to better
understand each others views and values and to
design ways to resolve competing or conflicting
views and interests.

21. NEED OF MONITORING & EVALUATION …..
 To promote learning: to identify lessons of general
applicability, to learn how different approaches to participation
affect outcomes, impact, and reach, to learn what works and
what does not, and to identify what contextual factors enable
or constrain the participatory research.
 To ensure accountability: to assess whether the project is
effectively, appropriately, and efficiently executed to be
accountable to they key agencies supporting the work
(including, but not exclusively, the donors) (Estrella and
Gaventa, 1998).

22. TYPES OF MONITORING
• Staff meetings – Weekly, Monthly, Annual
• Partners meeting/Learning Forums (FGD,
Surveys)/Retreat
• Participatory Reviews – Stakeholders
• Monitoring and Supervision Mission
(Self/Donors/Joint)
• Progress reports/Statistics

23. TYPES OF EVALUATION
• Participatory Evaluation in which representatives of
agencies and stakeholders work together in
designing, carrying out and interpreting an
evaluation
 Process based An evaluation of the internal
dynamics of a project, its policy instruments, its
service delivery mechanisms, its management
practices, and the linkages among these.
• Outcome based evaluation it facilitates the asking if
the organization is doing right activities to bring
about the expected outcomes

24. TYPES OF EVALUATION….
• Self-evaluation (360 degree evaluation) An
evaluation by those who are entrusted with
the design and delivery of a project.
• Goal-based evaluation Evaluating the extent
to which projects are meeting
predetermined goal / impact

25. Monitoring
Recording
Analysis
Reporting
Corrective action at the operational
level
Information
Recording Recommendations
Analysis
Information
from other
sources
Information from
Monitoring
Affirmation or modification in
objectives, resources, and process
Evaluation
RELATION BETWEEN M & E