Slides to accompany a bite-size training session on preparing for and managing effective meetings. Full training materials including Session Leaders Notes, Delegate Workbook and any Activity handouts can be purchased licence-free from http://www.power-hour.co.uk/trainingmaterialsshop. Prices start from £30 + VAT
2. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
By the end of the Power Hour you will be able to:
• Describe the characteristics of effective meetings
• Plan a meeting and produce a useful agenda
• Select appropriate tactics for managing meetings
3. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
Characteristics of Effective Meetings
Effective
Meetings
Have a clear
purpose
Are well
structured
Are
structured
and
controlled
Are attended
only by
relevant and
interested
parties
Start and
finish on time
Aren’t
unnecessarily
lengthy
Give everyone
the chance to
contribute
Result in clear
outcomes
Are followed
up
5. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
Planning a Meeting
• Gather ideas from other key participants before circulating
the agenda.
• Write the objective or purpose of the meeting at the top of
the sheet to keep people focussed.
• Prioritise key points to be discussed and allocate time to each
point.
• Structure the agenda in a logical way.
• Make the last point on the agenda ‘Summary and Agreed
Actions’.
• Avoid ‘Any Other Business’ (AOB)
6. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
The Role of the Meeting Leader
Guide the
process
Encourage
participation
Clarify
issues
Capture
ideas
Record
decisions
Keep time
Control
discussion
Diffuse
conflict
Build
consensus
Limit
distractions
7. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
The Skills of a Meeting Leader
Listening Questioning Summarising Encouraging
Challenging Clarifying Assertive
Open-
minded
Influencing Diplomacy Observant Fair
8. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training MaterialsTrain the Trainer Oct 2011
Practical Tips for Effective Meetings
1. Listen
2. Encourage discussion
3. Ask for specific
contributions
4. Take a step back
5. Summarise
6. Interrupt/Stop
discussion
7. Assert your authority
8. Seek clarification
9. Refer to the agenda
and time
10. Use silence
11. Write things down
12. Ask for commitment/
action
10. Run Effective
Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
These slides have been produced as an optional
resource to support a Bite-Size Training session on this
subject.
A full set of materials, including detailed Session
Leader’s Guide, Delegate Workbook and supporting
activities can be purchased from our Training Shop
Our Training materials are licence-free, but are for use
by the purchaser only.
They CANNOT be passed or sold on.