Managing effective meetings requires planning, building relationships, and involving only necessary participants. The key is to create a productive environment where all contributions are valued and clear actions are assigned and communicated after the meeting. It is also important to acknowledge topics brought up off-topic, involve everyone, manage the agenda and time, and provide review and feedback to help individuals grow.

1. Managing Effective Meetings
By Martin Haworth at Coach Train Learn
Extracted from the 94 success tips to be found at:-
‘Super Simple Success Tips – Managing Effective Meetings’
1. Plan Ahead – Understand the value of meetings and use what’s
happened in the past to learn from to ensure that the best value
comes every time your people get together.
2. Build Good Relationships – Spend your time effectively, by investing
in building strong, supportive, interested relationships with all of
your people, all the time.
3. Involve Only Those Necessary – Those attending must add value, so
be sure that those who are there will do that and leave out those
who are not required to be there.
4. Manage Good behaviors – Create a working environment such that
everyone works together, to deliver productive meeting outcomes
that value each other’s contributions.
5. Effective ACTions – Ensure that after meeting tasks are clearly
defined by ‘what’, ‘when’ and who is accountable and
communicated to in an agreed timeframe.
6. Delegate Meeting Tasks – Try to avoid meeting overload, by
delegating relevant roles to others for their development as well as
to provide space for you.
7. Acknowledge Off-Topic Issues – Park out of scope issues and ensure
they are followed through with next steps, to show their importance
to someone is clearly appreciated.
8. Involve Everyone – Most people will have some value to offer, so
ensure that, however different their behaviors, full value is drawn
from them and full acknowledgement of their contribution shown.
© Martin Haworth 2010 - This material can be freely circulated as long as it is unchanged

2. 9. Manage Process – Ensure that agendas are provided, timetables are
kept, behaviors are managed and progress is always achieved to get
the most from every meeting.
10. Review and Feedback – Build time in to ensure confidence builds
with great contributions - as well as learnings - captured for every
individual to develop and grow.
‘Super Simple Success Tips’ are a series of easy-to-use and implement
management and leadership development tools, for those serious
about developing their skills quickly and effectively. Inexpensively
priced and immediately downloadable, they are available here.
Other Titles in the Series
Management Development 101 Customer Service
Dealing with Difficult People Team Building
Delegation Skills Coaching Skills
Effective Feedback Managing Effective Meetings
Managing Performance Developing Your Employees
Employee Motivation Strategic Thinking and Planning
Succession Planning
Other Downloadable Products
How to Land Your Dream Job Succession Planning Toolkit
How to Win at Assessment Centers Super Successful Manager Program
© Martin Haworth 2010 - This material can be freely circulated as long as it is unchanged