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2014 isa leading an effective meeting

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Sharing how to run an effective meeting and the key areas to be aware of.

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2014 isa leading an effective meeting

  1. 1. LEADING AN EFFECTIVE MEETING INTRODUCTION TO PARLIAMENTARY PROCEDURE
  2. 2. OVERVIEW Importance of Parliamentary Procedure Key Meeting Items Key Motions Scenarios Wrap Up
  3. 3. WHAT DOYOU WANTTO GET OUT OFTHIS? What issues do you have with meetings? What would make things easier for you? What challenges you? What do you want to walk away with?
  4. 4. IMPORTANCE OF PARLIAMENTARY PROCEDURE
  5. 5. PARLIAMENTARY PROCEDURE – ROBERTS RULES Provides the foundation to organizations in establishing their structure, how business is to be conducted, and how individuals interact.
  6. 6. BENEFITS OF ROBERTS RULES 1. Provides structure to meetings 2. Ensures individuals rights are protected 3. Removes personalities and agendas
  7. 7. MEETINGS
  8. 8. CAUSES OF BAD MEETINGS
  9. 9. FOUNDATION OF EFFECTIVE MEETINGS Starting on Time Having a Plan Order of Business Agenda
  10. 10. MEETING GUIDELINES 1. Have majority of those present as stated in bylaws 2. Be respectful of others who are speaking, wait until called on to speak 3. Discussion should focus on topic not individuals
  11. 11. MEETING OUTLINE 1. Call to order 2. Opening ceremony (roll call, pledge) 3. Approve previous meeting minutes 4. Officer Reports (Treasurer, VP, etc.) 5. Committee Reports 6. Unfinished Business 7. New Business 8. Announcements 9. Adjournment
  12. 12. HOWTO USE ROBERTS RULES FOR MEETINGS 1. Establish meeting rules at the beginning of the year 2. Use terms that everyone understands regularly 3. Focus on keeping the meeting running smoothly and not caught up on parliamentary procedure 4. Consult the book on major issues
  13. 13. MOTIONS
  14. 14. MOTIONS Main motion – to bring business before the chapter a. Requires a second b. Debatable c. Amendable d. Majority Vote to approve e. “I move the chapter ____.”
  15. 15. MOTIONS Amendment – modify a current motion a. Requires a second b. Debatable c. Amendable d. Majority Vote to approve e. “I move to amend the current motion by ____” f. Must dispose of this motion before approving the main motion.
  16. 16. MOTIONS Point of Order– bring attention to a breech of procedure a. Does not requires a second b. Is not Debatable c. Is not Amendable d. No vote necessary, presiding officer must rule. e. Can interrupt business at any time. f. “Point of order.”
  17. 17. Lay on the Table – put current motion aside until a later time a. Requires a second b. Debatable c. Amendable d. Majority Vote to approve e. “I move to lay the current motion on the table.” MOTIONS
  18. 18. Division of Assembly– to have a revote counted when originally taken by voice a. Does not require a second b. Is not Debatable c. Is not Amendable d. At the request of any one member e. “Division of Assembly.” or “Division” MOTIONS
  19. 19. SCENARIOS
  20. 20. ? QUESTIONS
  21. 21. CONTACT INFORMATION Trevor Mitchell, CAE Executive Director of Membership & Technology ARMA International @trevm22 www.trevormitchellcae.com www.linkedin.com/in/trevorsmitchell/
  22. 22. THANK YOU Enjoy the Rest of the Conference!

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