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Meeting & Its Types

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Meeting & Its Types

  1. 1. MEETING & ITS TYPES
  2. 2. Members of Group Presenting Topic
  3. 3. Meeting  In a meeting, two or more people come together to discuss one or more topics, often in a formal setting.  One dictionary defines a meeting as an act or process of coming together as an assembly for a common purpose.  A meeting is a gathering of two or more people that has been convened for the purpose of achieving a common goal through verbal interaction, such as sharing information or reaching agreement
  4. 4. Can Be Distinguished From..  A chance encounter (not convened)  Concert  A sport Game  A party or the company of friends (no common goal is to be achieved)
  5. 5. Types of Meeting  Ad hoc meeting, a meeting called for a special purpose.  Board meeting, a meeting of the Board of directors of an organization.  One-on-one meeting, between two individuals.  Stand-up meeting, a meeting with attendees typically standing. The discomfort of standing for long periods helps to keep the meetings short.  Team meeting, a meeting among colleagues working on various aspects of a team project  Work Meeting, which produces a product or intangible result such as a decision  Staff meeting -- typically a meeting between a manager and those that report to the manager (possibly indirectly).
  6. 6. 6 Tips for Effective Meeting  Assign Action Items. Don't finish any discussion in the meeting without deciding how to act on it.  Examine Your Meeting Process. Don't leave the meeting without assessing what took place and making a plan to improve the next meeting.  Assign Meeting Preparation. Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member.  Don't Meet Avoid a meeting if the same information could be covered in a memo, e-mail or brief report.  Set Objectives for the Meeting Before planning the agenda, determine the objective of the meeting. The more concrete your objectives, the more focused your agenda will be.  Provide an Agenda Beforehand. Your agenda needs to include a one-sentence description of the meeting objectives, a list of the topics to be covered and a list stating who will address each topic for how long. Follow the agenda closely during the meeting.
  7. 7. Effective Meeting Skills  Manage time and get results  Spend less time in meetings  Facilitate meetings  Participate in meetings  Prepare and use the most important tool in a meeting - an agenda  Decide the best times to meet  Recognize and deal with problems during meetings  Evaluate the effectiveness of meetings  Follow up on decisions  Set ground rules for success
  8. 8. ANY QUESTIONS SO FAR?? KOKI

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