In a meeting, two or more people come together to discuss one
or more topics, often in a formal setting.
One dictionary defines a meeting as an act or process of coming together
as an assembly for a common purpose.
A meeting is a gathering of two or more people that has been
convened for the purpose of achieving a common goal through
verbal interaction, such as sharing information or reaching
Can Be Distinguished From..
A chance encounter (not convened)
A sport Game
A party or the company of friends (no common goal is to be
Types of Meeting
Ad hoc meeting, a meeting called for a special purpose.
Board meeting, a meeting of the Board of directors of an organization.
One-on-one meeting, between two individuals.
Stand-up meeting, a meeting with attendees typically standing. The
discomfort of standing for long periods helps to keep the meetings
Team meeting, a meeting among colleagues working on various
aspects of a team project
Work Meeting, which produces a product or intangible result such as a
Staff meeting -- typically a meeting between a manager and those
that report to the manager (possibly indirectly).
6 Tips for Effective Meeting
Assign Action Items.
Don't finish any discussion in the meeting without deciding how to act on it.
Examine Your Meeting Process.
Don't leave the meeting without assessing what took place and making a
plan to improve the next meeting.
Assign Meeting Preparation.
Give all participants something to prepare for the meeting, and that meeting
will take on a new significance to each group member.
Avoid a meeting if the same information could be covered in a memo, e-mail or brief
Set Objectives for the Meeting
Before planning the agenda, determine the objective of the meeting. The
more concrete your objectives, the more focused your agenda will be.
Provide an Agenda Beforehand.
Your agenda needs to include a one-sentence description of the meeting
objectives, a list of the topics to be covered and a list stating who will address
each topic for how long. Follow the agenda closely during the meeting.
Effective Meeting Skills
Manage time and get results
Spend less time in meetings
Participate in meetings
Prepare and use the most important tool in a meeting - an
Decide the best times to meet
Recognize and deal with problems during meetings
Evaluate the effectiveness of meetings
Follow up on decisions
Set ground rules for success