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Effective Meetings

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I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations.
I've attended countless dreadful meetings, and was motivated to put together this simple presentation.
Our meeting culture is clearly out of control, so anything that can help has to be good!

Published in: Business, Technology

Effective Meetings

  1. 1. 8 Steps to greatMEETINGS
  2. 2. In the US there are...
  3. 3. In the US there are... 11 million meetings a day
  4. 4. In the US there are... 11 million meetings a day 4 billion meetings a year
  5. 5. In the US there are... 11 million meetings a day 4 billion meetings a year and
  6. 6. 37% of employee’s timeis spent in those meetings
  7. 7. most of these meetings are very bad
  8. 8. Here’s the 8 stepsto great meetings
  9. 9. 1. Agenda
  10. 10. Ever been in abeautifully-planned garden?
  11. 11. It got that waywith a clear plan
  12. 12. Make your agenda Clear ConciseAttainable in one meeting
  13. 13. Ever had too much food on your plate?
  14. 14. Only bite off what you can chew, and NEVER have so much on the agendayou have to schedule another meeting
  15. 15. 2. Right People
  16. 16. Ever felt totallylost in a meeting?
  17. 17. Or trapped?
  18. 18. If someone does not need to be thereDON’T invite them!
  19. 19. 3. Technology
  20. 20. Ever wasted 10 minutes because you couldn’tget the projector to work?
  21. 21. Get there earlyand iron out all the kinks
  22. 22. A word aboutyour slides...
  23. 23. If you can’t figure them out, neither will they!
  24. 24. 4. Timing
  25. 25. You know how tocatch a plane on time
  26. 26. You know how to getto the movies on time
  27. 27. So get to your meeting on time
  28. 28. Start on time
  29. 29. Never penalize the ones who show up, by making them wait for latecomers
  30. 30. A word aboutmeetings that melt...
  31. 31. You started at 1 pm,and now it’s 4:30 pm...
  32. 32. Go back to step 1. Classic case oftoo much on the agenda
  33. 33. 5. Conference Calls
  34. 34. Ever had everyone wait, while someone called the ones who were not on the call?
  35. 35. Its not because they forgot
  36. 36. Its because theydon’t want to be on it!
  37. 37. Make your conference calls REALLY short
  38. 38. Ever wonder whatthey’re really doingon a conference call?
  39. 39. 6. Be Here Now
  40. 40. Have everything ready
  41. 41. Pens, paper, water, snacks...Whatever might be needed, have it available
  42. 42. A note aboutphones and laptops
  43. 43. If people are doing the work at the meeting that they would be doingif they were not at the meeting
  44. 44. thena. there’s something wrong with the meeting
  45. 45. orb. they didn’t need to be there
  46. 46. 7. Beauty
  47. 47. If our meetings looked like plants,would they look like this?
  48. 48. or this?
  49. 49. Black belt tip: Always have something natural in the roomA plant — some real flowers — it makes a huge difference
  50. 50. Be clean
  51. 51. Ever come in andthe room is not clean?
  52. 52. When you’re done,leave the plus for the next people. Clean up — they’ll appreciate it.
  53. 53. 8. Respect
  54. 54. Ever been in a meetingwhere the atmosphere looks like this?
  55. 55. If you’re a leaderthen be a leader, and...
  56. 56. Pay deep respect to all peopleno matter what kind of person they might be
  57. 57. Before you shootsomeone down, ask...
  58. 58. What I think you said was, (repeat back to them) is that correct?
  59. 59. You’ll be amazed how much respect YOU get from your team for that
  60. 60. Let’s Review
  61. 61. Let’s Review1. Clear agenda
  62. 62. Review1. Clear agenda2. Right people
  63. 63. Review1. Clear agenda2. Right people3. Technology
  64. 64. Review1. Clear agenda2. Right people3. Technology4. Timing
  65. 65. Review1. Clear agenda 5. Conference calls2. Right people3. Technology4. Timing
  66. 66. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology4. Timing
  67. 67. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing
  68. 68. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect
  69. 69. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect
  70. 70. 8 Steps to greatMEETINGS

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