Digitisation of CPAAustralia’s Corporate       Archives   Kerry Gutowski   Knowledge Manager
Agenda+ About CPA Australia+ The Corporate archives+ Project Details    • Prioritisation process for digitisation    • Cla...
About CPA AustraliaPrimary Aim+Enhance our members’ professional knowledge andsupport their career developmentFacts+132,00...
Corporate Archives+ Unique collection of records extending back over 125 years+ Boxes of minutes, correspondence, history ...
Project Scope+ ARC Linkage Grant over 3 years+ Investigators from Melbourne, Ballarat & Deakin  universities and National ...
Stakeholders+ Academics     • Use of materials for research+ Internal staff     • Use of materials for multitude of purpos...
Progress to date+   Commenced review of Materials+   Development of Prioritisation Matrix+   Investigation of Archive repo...
Review of Materials+ Assessment of materials    • Risk factor        – physical state    • Provenance    • Primary Value  ...
Prioritisation Matrix               Criteria 1         Criteria 2               Criteria 3             Criteria 4Value    ...
Taxonomy+   Based on archival guidelines+   Specific to the CPA Australia archives+   Top level is provenance based+   Twe...
Potential Repository+ Digital Content system    • Excellent security model    • Able to segregate content    • Provide acc...
Issues to Date+ Prioritisation process+ Access to the materials     • Transfer between locations     • Security+ Retrieval...
Issues to date continued+ File format     • Future proofing     • “Born digital” content+ Access rights     • Management o...
Artefacts from the CIA Jubilee Banquet
Artefacts from the CIA Jubilee Banquet
Biblion – The Boundless Library
Potential Environment                                Federated                                 Search       App X   Archiv...
Summary+   Developing framework+   Have agreed taxonomy+   Prioritisation process+   Established regular reporting mechani...
Thank you  Contact:  kerry.gutowski@cpaaustralia.com.au
Kerry gutowski
Kerry gutowski
Kerry gutowski
Kerry gutowski
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Kerry gutowski

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Kerry gutowski

  1. 1. Digitisation of CPAAustralia’s Corporate Archives Kerry Gutowski Knowledge Manager
  2. 2. Agenda+ About CPA Australia+ The Corporate archives+ Project Details • Prioritisation process for digitisation • Classification and storage • Access and delivery+ Some artefact examples
  3. 3. About CPA AustraliaPrimary Aim+Enhance our members’ professional knowledge andsupport their career developmentFacts+132,000 members working in 111 countries+Provide education and ongoing career development+Support through networks and advocacy+Celebrating 125 years
  4. 4. Corporate Archives+ Unique collection of records extending back over 125 years+ Boxes of minutes, correspondence, history of CPA Australia+ Photos of members across the years+ Evolution of the corporate logo+ Insights into development of accounting profession+ Exam materials+ Information on antecedent bodies
  5. 5. Project Scope+ ARC Linkage Grant over 3 years+ Investigators from Melbourne, Ballarat & Deakin universities and National Archives+ CPA Australia involvement+ Develop framework with guidelines for preservation of CPA Australia’s archives+ Development of policy & procedures+ Establishment of archive repository+ Commenced October 2010
  6. 6. Stakeholders+ Academics • Use of materials for research+ Internal staff • Use of materials for multitude of purposes+ Members • Finding details of family members+ General Public • General interest
  7. 7. Progress to date+ Commenced review of Materials+ Development of Prioritisation Matrix+ Investigation of Archive repository+ Validation of taxonomy
  8. 8. Review of Materials+ Assessment of materials • Risk factor – physical state • Provenance • Primary Value – Membership details – Financial details – Merger details • Secondary Value – Contextual – Historic
  9. 9. Prioritisation Matrix Criteria 1 Criteria 2 Criteria 3 Criteria 4Value Is the item Can the item be Is the item of value Does the item have rare/unique? replaced if it to organisation sufficient intrinsic disappeared? How itself? value to justify easily? digitisation, eg research value ?Preservation Is the item Is item susceptible to Does the format In a format no longer fragile? damage eg printed on lend itself to best viable eg floppy highly acidic paper? display in a disk? electronic environment eg photographs?Use & access Is the item of Will digitisation Will digitisation high use? reduce wear on the increase use? original?Intellectual Is item Is there a need for Is the item of a Are there IP/PrivacyProperty/ available in the copyright clearance? sensitive nature issues involved?Copyright public domain? from CPA Australia NOTE: if an issue viewpoint? NOTE: if then item NOT an issue then item weighted for NOT weighted for scanning scanning
  10. 10. Taxonomy+ Based on archival guidelines+ Specific to the CPA Australia archives+ Top level is provenance based+ Twelve series • Series 1 - Governance: – Constitutional Documents; by-laws; articles of association; code of ethics; memorandum of understanding
  11. 11. Potential Repository+ Digital Content system • Excellent security model • Able to segregate content • Provide access to external parties • Metadata template development • Publish to various platforms
  12. 12. Issues to Date+ Prioritisation process+ Access to the materials • Transfer between locations • Security+ Retrieval of digitised materials • Transfer between locations • Potential duplication+ Linking to other Archive collections+ Regular communication with major stakeholders • Minimise duplication of effort
  13. 13. Issues to date continued+ File format • Future proofing • “Born digital” content+ Access rights • Management of the master file+ File naming convention+ Metadata
  14. 14. Artefacts from the CIA Jubilee Banquet
  15. 15. Artefacts from the CIA Jubilee Banquet
  16. 16. Biblion – The Boundless Library
  17. 17. Potential Environment Federated Search App X Archive Asset Application record Asset Library management system Digital Content repository (including Copyright detail)
  18. 18. Summary+ Developing framework+ Have agreed taxonomy+ Prioritisation process+ Established regular reporting mechanisms+ Identified a storage repository
  19. 19. Thank you Contact: kerry.gutowski@cpaaustralia.com.au
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