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Creation of LSE Digital Library


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Invited talk given to the National Acquisitions Group conference, 5 September 2012.

Focusing on the reasons for building the Digital Library, making the case, and the social/organisational and technological aspects of digital preservation. Not covered are aspects such as collection development, audience engagement, and resource discovery.

Published in: Education, Technology
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Creation of LSE Digital Library

  1. 1. Creating LSE Digital Library Ed Fay Digital Library Manager @digitalfay
  2. 2. Creating LSE Digital Library Why Collections Mission and strategy Making the case Collections audit Options appraisal Proposal Implementation Development programme Roles and responsibilities Questions
  4. 4. LSE Library Collections Local £ • Research outputs (publications, data) • Journals • Digitisation • Books • Public lectures • Newspapers Digital • Web harvesting (websites, blogs, tweets) • Statistics / data • Archives (institutional, personal) • Theses • Official publications • Archives (institutional, personal) • Monographs • Theses • Journals • Official publications • Pamphlets Physical • Newspapers • Statistics • Microfilm
  5. 5. Preservation responsibility Local £ • Consortia Digital • LSE Digital Library • LOCKSS • Portico • Archives Services • Print Collections Physical • Consortium • Print Collections • UKRR
  6. 6. Research outputs repository* New additions per month
  7. 7. Digital archives * New hybrid or digital collections per year
  8. 8. Library space* Metres added per year
  9. 9. Mission | Strategy“Build and preserve distinctive collections to support research and learning, and represent a record of thought in the social sciences” “Develop our digital library so that we are able to acquire, preserve and provide access to digital collections which match the strength of our print collections”“…information repository services to support new forms of scholarly communication and enable the School to manage, disseminate and preserve these intellectual assets”
  10. 10. Making the case • Collections audit • Format diversity, volume/growth • Risk assessment (threats to our strategic objectives) • User and functional requirements (ingest, preservation, access) • Options appraisal (‘market survey’) • Community best practice • Repository architectures • Proposal • Articulating value • Solution: working practices, skills, infrastructure • Development roadmap
  11. 11. Collections audit
  12. 12. Collections audit • Known knowns o Existing collections (legacy digitisation, research pubs) o Known capacity requirements • Known unknowns o Future collections (archive deposits, official publications) o Projected capacity requirements • Unknown unknowns o Possible collections (new digitisation projects, institutional digital assets, research data) o Unpredictable capacity planning
  13. 13. Risk assessment Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) Risk categories: • Collection degradation or loss • Reduced availability of content to users • Loss of trust or reputation Risk causes, lack of: • Unified collection management/preservation activity • Staff time and skills • Technical infrastructure, investment in development
  14. 14. Risk assessment Activity overlooked or under resourced Inadequate staff skills Media Failure ofdegradation or authenticity,obsolescence integrity, Loss of provenance essential Loss of trust characteristics or reputation Insufficient Cannot backups implement preservation Infrastructure plans cannot support requirements
  15. 15. Risk assessment
  16. 16. Options appraisal • Comparator analysis / best practice o Site visits (4) o Cambridge, Hull, Oxford, Wellcome o Desk research/interviews (7) o Exeter, SOAS, UCL, York, Kultur, MIDESS, Paradigm • Functional requirements … … tested open-source repository software o 24 requirements in 7 categories, approximating to OAIS
  17. 17. Proposal • Approach o Local implementation of skills, infrastructure for digital preservation o Open-source technologies (repository and preservation tools) • Resourcing o Existing team: digital library manager, metadata technician, systems administrator, collection representatives (academic services, archives) o New posts: digital library developer, digital archivist, library assistant • Implementation o Phased development of staff skills, technical infrastructure o Preservation first, then management, then access o (this isn’t quite what happened…)
  18. 18. Proposal
  19. 19. What we planned… Start with preservation. Then think about management. Then (maybe) access. Even (perhaps) for actual users.
  20. 20. What we did… Started with access. Then (actually, now) preservation. But, it worked…
  21. 21. The Iceberg Model of Digital Libraries interfaces collections/objects workflows systems storage digital preservation
  22. 22. The Iceberg Model of Digital Libraries interfaces collections/objects workflows systems storagedigital preservation
  23. 23. Implementation
  24. 24. Implementation Who? Bib Services, Archives What? Existing systems/interfaces How? Skills in place, resources in place
  25. 25. Implementation
  26. 26. Implementation Who? Collection Preservation, Archives What? Open source tools, new interface How? Need training, resources in place
  27. 27. Implementation
  28. 28. Implementation Who? Collection Preservation What? Open source tools, new interface How? Need training, resources in place
  29. 29. Implementation
  30. 30. ImplementationWho? Library ITWhat? Storage, backupsHow? Need training, resource priority
  31. 31. Implementation
  32. 32. Who? External consultants, DL teamImplementation What? How? IA/UX/design Need skills, need resourcing
  33. 33. Implementation
  34. 34. Roles and responsibilities • Innovation vs service development o Core skills and focus o Embedding operational capacity • Communication o Cross-library (collections vs techies) o Confident in requirements… o …interesting IT challenges o Long process of engagement
  35. 35. Roles and responsibilities Academic Services Academic Services Senior Management • Collection development Collection development • Strategy • Information skills training Information skills training • Resources Digital Library Team Digital Library Team • Policy Policy • Skills expertise Skills / / expertise • Innovation / projects Innovation / projects Collection Services Collection Services Archive Services Archive Services • Preservation Preservation • Collection development Collection development • Description Description • Description Description • Infrastructure Infrastructure • Preservation Preservation
  36. 36. Skills Experts: policy, change management Practitioners: workflows, quality assurance Non-specialists: aware Skills gap analysis Activity Role Skills Resource Notes (description) (job title) (y/n/training) (y/n/%)
  37. 37. SPRUCE a project to inspire, guide, support and enable UK HEIs to address preservation gaps; and to use the knowledge gathered from that support work to articulate a compelling business case for digital preservation • Events: digital preservation solutions • Embedding: grants to continue work • Business case: benefits, skills gaps
  38. 38. DICE Digital Communications Enhancement Training materials to raise awareness of digital preservation in researcher community and library training providers Start Early | Explain It | Store It Safely | Share It
  39. 39. PhoneBooth Delivering Library-owned maps and manuscripts to mobile devices Charles Booth maps and notebooks (1886-1903)
  40. 40. Questions? me: or LSE Digital Library: SPRUCE: PhoneBooth: DICE:
  41. 41. Image credits Egosiliqua malusymphonicus Guts © Christopher Locke (used with permission) Iceberg (Public Domain) Wuzur Simple Globe (CC-BY-SA) Tokyoship 8” floppy disk (Public Domain) Pamporoff Feed icon (GPL) Free Software Foundation Twitter logo © Twitter Crowned Portcullis © UK Parliament OAIS Functional Entities © CCSDS National Research Libraries logo © [unknown] [Various Gnome icons] (GPL) Gnome icon artists All other images (CC-BY-NC-SA) LSE Library