Special Events Site Inspection Form Special events can encompass a wide variety of needs, from open spaces to arenas, from ballrooms to unique venues. Therefore, it is not possible to create an inspection form that includes all possible needs without it becoming ungainly in length. The following items are for consideration of a one location, one day or evening program, including food and beverage, and excluding any overnight guest accommodations. (Note that the items in italics will be difficult or impossible for you to assess in your site visit – they are included as they would need to be considered prior to any contract were to be signed) OUTSIDE BUILDING AND GROUNDS OF PROPERTY * Traffic on main arteries to facility during the starting time of the event? * Is there both self-service and valet parking? Is it adequate for anticipated crowd? Are there other possible spill-over parking options? Prices? * Neighborhood – safe? Appealing? * Building appearance – does it appear well maintained? * Porte cochere – organized or chaotic? Good signage? * Valet efficient and welcoming? Are you offered assistance or directions? * Doors staffed? Doormen friendly and welcoming? * Is there a loading dock? Truck clearance, maximum truck size & height limits, charges/fees? What are the hours of dock operation? * Is there a freight elevator needed to access event space? Number, dimensions, weight limits, proximity and route to function space? PUBLIC SPACES or PRE-FUNCTION SPACE (there may or may not be this space, or it may be outside courtyard area, main dining area of a restaurant, bar, etc., depending upon site) * Is area comfortable and welcoming? Adequate seating? Noise level? Pleasant lighting? * Is there a reader board? Is it easy to locate and current? * Elevators – if needed to access events space, how many, how fast, how clean? * Signage adequate to find directions? * How easy will it be to move masses of people? * Décor, furnishings and colors? * Is there a cloak room or coat racks available (not important in Florida, but valuable in other climates)? FACILITY FEATURES: * Permanent (built-in) Bars/lounges – capacities, atmosphere, hours? * Portable bar sets – draped tables or designed portable bar unit? * Size, dimensions, of each room/space available. Suggested capacities. Ceiling height, chandeliers, columns/pillars, décor and color, flooring, dance floor? Floor load limits? * Number of entrances to event space? Size of the largest entrance? * Variety of built-in lighting options? Ceiling rigging points for lighting trusses? * Computer hook-ups? (especially helpful for registration or check-in table) * Location of temperature controls? * Proximity to rest rooms? Rest room capacity? Cleanliness? * Location for a registration area? Are electric and internet available at that location? * Presence of windows? Do they have black-out curtains? * Built in stage? Size? Backstage area? Green room? Fly space? * Presence of air w.

1. Special Events Site Inspection Form
Special events can encompass a wide variety of needs, from
open spaces to arenas, from ballrooms to unique venues.
Therefore, it is not possible to create an inspection form that
includes all possible needs without it becoming ungainly in
length. The following items are for consideration of a one
location, one day or evening program, including food and
beverage, and excluding any overnight guest accommodations.
(Note that the items in italics will be difficult or impossible for
you to assess in your site visit – they are included as they would
need to be considered prior to any contract were to be signed)
OUTSIDE BUILDING AND GROUNDS OF PROPERTY
* Traffic on main arteries to facility during the starting time of
the event?
* Is there both self-service and valet parking? Is it adequate for
anticipated crowd? Are there other possible spill-over parking
options? Prices?
* Neighborhood – safe? Appealing?
* Building appearance – does it appear well maintained?
* Porte cochere – organized or chaotic? Good signage?
* Valet efficient and welcoming? Are you offered assistance or
directions?
* Doors staffed? Doormen friendly and welcoming?
* Is there a loading dock? Truck clearance, maximum truck size
& height limits, charges/fees? What are the hours of dock
operation?
* Is there a freight elevator needed to access event space?
Number, dimensions, weight limits, proximity and route to
function space?
PUBLIC SPACES or PRE-FUNCTION SPACE (there may or
may not be this space, or it may be outside courtyard area, main

2. dining area of a restaurant, bar, etc., depending upon site)
* Is area comfortable and welcoming? Adequate seating? Noise
level? Pleasant lighting?
* Is there a reader board? Is it easy to locate and current?
* Elevators – if needed to access events space, how many, how
fast, how clean?
* Signage adequate to find directions?
* How easy will it be to move masses of people?
* Décor, furnishings and colors?
* Is there a cloak room or coat racks available (not important in
Florida, but valuable in other climates)?
FACILITY FEATURES:
* Permanent (built-in) Bars/lounges – capacities, atmosphere,
hours?
* Portable bar sets – draped tables or designed portable bar
unit?
* Size, dimensions, of each room/space available. Suggested
capacities. Ceiling height, chandeliers, columns/pillars, décor
and color, flooring, dance floor? Floor load limits?
* Number of entrances to event space? Size of the largest
entrance?
* Variety of built-in lighting options? Ceiling rigging points
for lighting trusses?
* Computer hook-ups? (especially helpful for registration or
check-in table)
* Location of temperature controls?
* Proximity to rest rooms? Rest room capacity? Cleanliness?
* Location for a registration area? Are electric and internet
available at that location?
* Presence of windows? Do they have black-out curtains?
* Built in stage? Size? Backstage area? Green room? Fly
space?
* Presence of air walls? What is the quality of the air walls?
* Pool – will they close it for special events? At what time may
set-up start?

3. * How close are the events rooms to the banquet kitchen? Are
service hallway floors rubberized tile (to contain noise)?
* Are there double doors between the ballroom and kitchen or
back of the house?
* Is there house sound in the event space? Assess quality.
* Do the events space rooms lock?
* Are there adjoining or nearby rooms available for office,
dressing rooms, green room, staff dining, storage, etc.?
* Is there outdoor event space? Sprinkler system? Outdoor
lighting?
OTHER IMPORTANT ITEMS TO NOTE:
* Are there exclusive suppliers? (AV, security, floral, internet,
DMC, photographer, etc.)
* Does facility have needed numbers of tables, risers, lecterns,
etc., you need?
* How much set-up time is possible without incurring additional
charges?
* Set-up policies – limits on activities (animals, balloons,
weight, etc.)?
* Other groups scheduled to be in facility at the same time?
Who immediately precedes and follows?
* If a union facility, when are contracts due to expire?
* When was the last renovation?
* What are the required insurance coverages?
A). CONSTRUCT A GRAMMAR FOR NOUN PHRASES IN
INDONESIAN
NP→{N(AP)(DP)}
The two languages are similar because in both English and
Indonesian noun phrases, the lexical category ‘N’should be

4. present. The NP in both Indonesia and English contains other
categories that are optional such as AP, AdvP and PP. However,
the arrangement of the various lexicons in the NP is different in
the two languages.
In English, adjectives are mostly placed before the nouns they
modify but in Indonesia, modifying adjectives are placed after
nouns. In addition, demonstrative pronouns and possessive
pronouns come after the noun they modify in Indonesia but in
English, these come before the noun.
[B] EXPANSION I
S→NP VP
NP→{N (AP)(DP)}
VP→ V (PP)
(NP)(DP)
PP→(NP)(AP)(DP)
This expansion generates all the grammatical sentences by
ensuring that all the lexical categories fall at the right place of
the sentence structure. Ungrammatical sentences, such as
*Minum anak kecil ini cannot be generated by this expansion
since it would call for a change in the position of the VP to
generate this kind of a sentence.
[C] EXPANSION II
S→N AP
NP
PP
NP→N (AP) (DP)
AP→P
PP→P(NP)(DP)
The grammar in Expansion II shows that the NP in Indonesian
sentences can expand to include the VP. Therefore, the phrase
VP is not included in the structure tree as it is represented by
the NP. This is different from the English sentence where
S→NP VP. In English, it is not possible to merge the VP into

5. the NP. Further, the structure of the English sentence is always
represented by S→NP VP but the Indonesian sentence structure
is more flexible than the English sentence as it is possible to
have different structures such as, S→NP VP; S→NP AP; S→NP
PP and S→NP NP.
[D] EXPANSION III
S→NP AP
NP
PP
NP→N (AP) (DP)
AP→P
PP→ (Advdeg)P(NP)(DP)
This expansion adds the lexicon Advdeg to the PP to
accommodate the sentences with this lexical category. The VP
can also be included in the phrase that follows the NP so that it
carries the meaning of both the VP and the original meaning of
the phrase.
[E] CONCLUSION
The phrase structure rules are similar to the ones arrived at in
class for English in that they have similar lexical categories as
those in the English sentence. The sentence structure is always
represented by S→NP VP. However, this is not always the case
in the Indonesian sentences as the VP can be replaced by NP,
AP or PP. In English, this is not possible as the phrase structure
rule requires that S→NP VP always.
The position of various lexical categories in the phrase structure
differs in both languages. In English, adjectives precede the
nouns that they modify while in the Indonesian sentences,
adjectives come after the nouns. Moreover, determiners in
English also come before the nouns they introduce.