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Demystifying the Promotion & Tenure Processfor Chairs<br />Arlene Carney<br />Vice Provost for Faculty and Academic Affair...
Regents Policy on Faculty Tenure<br />Initially adopted in 1945<br />Last change was in 2007<br />Previous version approve...
Implications of Changes<br />Chairs/heads will be working with both the 2001 and the 2007 Faculty Tenure policies for seve...
Criteria for Tenure<br />Section 7.11 of the Tenure policy- general statement of criteria for the  entire university<br />...
Section 7.11 of the Tenure Policy(2001)<br />Basis for awarding indefinite tenure:- “achievements of an individual     hav...
Section 7.11 of the Tenure Policy(2007)<br />Basis for awarding indefinite tenure:the determination that each has establis...
Section 7.11 of the Tenure Policy(2007)<br />Qualitative evaluation of scholarly research or other creative work, teaching...
Section 7.11 of the Tenure Policy(2007)<br />Take into account when applicable- interdisciplinary work- public engagement-...
Section 7.11 of the Tenure Policy(2007)<br />Strong promise of achieving rank of professor<br />Only modest service expect...
Section 9.2 of the Tenure Policy (2007)<br />New section<br />Promotion to professor<br />Added substantially to already d...
Section 7.12 of the Tenure Policy (2007)<br />Department statement of criteria for promotion and tenure<br />Must be shown...
7.12 Statement<br />Indices & standards used to evaluate whether a candidate has met or exceeded criteria of section 7.11<...
7.12 Statement<br />All 7.12 Statements are being revised across the University.<br />Approved by Provost’s office<br />
Changes and Faculty<br />Tenure Code Interpretation 6- probationary and tenured faculty can   choose the 7.12 statement by...
Changes and Faculty<br />Probationary faculty can also choose 7.11 by which they will be evaluated depending upon their da...
Process of Choice of 7.12<br />A memorandum of understanding will be generated by the Vice Provost for Faculty and Academi...
Process of Choice of 7.12<br />Faculty get a copy of both the old and new 7.12 statement and the old and new Faculty Tenur...
Specific Criteria for Tenure<br />Teaching<br />Research<br />Service<br />
Teaching Effectiveness<br />Evaluated in a variety of ways- student ratings- peer observation and evaluation- letters from...
Professional Distinction in Research, Scholarship, & Creative Work<br />Peer-reviewed publications<br />Books<br />Scholar...
Service<br />Professional association/offices and committees<br />Editorial boards of journals<br />University committees<...
Section 5.5 of Faculty Tenure<br />Extension of probationary service is allowed for one year at the request of the probati...
Section 5.5 of Faculty Tenure<br />Extension of probationary service is allowed for one year at the request of the probati...
Section 5.5 of Faculty Tenure<br />Extension of probationary service is allowed for one year at the request of the probati...
Section 5.5 of Faculty Tenure<br />Extended the time window to make the request from 3 months to 12 months of the events g...
Stopping the Tenure Clock<br />Form provided and available on line<br />Goes from the department chair to the senior vice ...
Tenure Cases<br />Annual review of probationary faculty<br />Tenured faculty review curriculum vitae and activity reports<...
Tenure Cases<br />Tenure decision may be made at any time.<br />A decision to terminate the appointment can be made at any...
Department Level: Dossier<br />Selection of external reviewers- number varies by department &   campus- new Procedures doc...
Department Level: Dossier<br />Selection of external reviewers- distinguished scholars in the field- peer institutions- in...
Department Level: Dossier<br />Best practices:- dossier “caseworker”- mentoring or synopsis committee<br />
Department Level: Dossier<br />Provide information to the “caseworker” of the dossier- journals & publishers- scholarly & ...
Department Level: Dossier<br />Provide information to the “caseworker” of the dossier - accurate list of scheduled &   uns...
Department Level: Dossier<br />Finished dossier should be:- clear to the campus readers- complete according to instruction...
College level<br />Each dean makes a recommendation to the provost about promotion and tenure.<br />Colleges differ in the...
Campus Level<br />P & T committee- made up of senior faculty- across disciplines in the campus- make a recommendation to t...
Provost’s Office Review<br />Each dossier is reviewed by several vice provosts.<br />SVPP reviews array of cases with part...
Most Common Departmental Errors in the Tenure Process<br />Poor annual reviews<br />Sketchy reviews<br />Do not address th...
Most Common Departmental Errors in the Tenure Process<br />Departmental report at the tenure decision time<br />Includes d...
Most Common Departmental Errors in the Tenure Process<br />Actions of the chair<br />Does not share the departmental repor...
Most Common Departmental Errors in the Tenure Process<br />Failure to recognize what extension of the probationary period ...
Most Common Departmental Errors in the Tenure Process<br />Failure to recognize what extension of the probationary period ...
Most Common Departmental Errors in the Tenure Process<br />Choice of external reviewers<br />Chair/head should work with t...
Most Common Departmental Errors in the Tenure Process<br />Extreme care in tenure denial cases or split votes<br />Follow ...
Most Common Departmental Errors in the Tenure Process<br />Extreme care in tenure denial cases or split votes<br />Make su...
Contact for Questions:<br />Arlene CarneyVice Provost for Faculty and AcademicAffairs220 Morrill Hall626-9545carne005@umn....
Contact for Questions:<br />Karen Zentner Bacig<br />	Associate to the Vice Provost for Faculty and Academic Affairs<br />...
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Demystifying Promotion and Tenure

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Demystifying Promotion and Tenure

  1. 1. Demystifying the Promotion & Tenure Processfor Chairs<br />Arlene Carney<br />Vice Provost for Faculty and Academic Affairs<br />
  2. 2. Regents Policy on Faculty Tenure<br />Initially adopted in 1945<br />Last change was in 2007<br />Previous version approved in 2001<br />New document – Procedures for Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty<br />
  3. 3. Implications of Changes<br />Chairs/heads will be working with both the 2001 and the 2007 Faculty Tenure policies for several years.<br />Which version will depend upon the year a probationary faculty member was hired or the year a tenured associate professor was last promoted.<br />
  4. 4. Criteria for Tenure<br />Section 7.11 of the Tenure policy- general statement of criteria for the entire university<br />Section 7.12 of the Tenure policy- refers to the department criteria for tenure and promotion in a unit <br />
  5. 5. Section 7.11 of the Tenure Policy(2001)<br />Basis for awarding indefinite tenure:- “achievements of an individual have demonstrated the individual’spotential to continue to contribute significantly to the mission of the University and to its programs of teaching, research, and service”<br />
  6. 6. Section 7.11 of the Tenure Policy(2007)<br />Basis for awarding indefinite tenure:the determination that each has established and is likely to continue to develop a distinguished record of academic achievement that is the foundation for a national or international reputation or both.<br />
  7. 7. Section 7.11 of the Tenure Policy(2007)<br />Qualitative evaluation of scholarly research or other creative work, teaching, or service<br />Primary emphasis on demonstrated scholarly or creative achievement and teaching effectiveness<br />Service alone not sufficient<br />
  8. 8. Section 7.11 of the Tenure Policy(2007)<br />Take into account when applicable- interdisciplinary work- public engagement- international activities & initiatives- attention to questions of diversity- technology transfer- other special kinds of professional activity<br />
  9. 9. Section 7.11 of the Tenure Policy(2007)<br />Strong promise of achieving rank of professor<br />Only modest service expected<br />
  10. 10. Section 9.2 of the Tenure Policy (2007)<br />New section<br />Promotion to professor<br />Added substantially to already distinguished record<br />Established national or international reputation<br />Substantially more service expected<br />
  11. 11. Section 7.12 of the Tenure Policy (2007)<br />Department statement of criteria for promotion and tenure<br />Must be shown to new faculty according to the tenure policy <br />Should reflect the values of the faculty for promotions and conferral of indefinite tenure<br />
  12. 12. 7.12 Statement<br />Indices & standards used to evaluate whether a candidate has met or exceeded criteria of section 7.11<br />Developed by the faculty of a unit<br />Approved by the Dean and the Senior Vice President for Academic Affairs and Provost (SVPP)<br />
  13. 13. 7.12 Statement<br />All 7.12 Statements are being revised across the University.<br />Approved by Provost’s office<br />
  14. 14. Changes and Faculty<br />Tenure Code Interpretation 6- probationary and tenured faculty can choose the 7.12 statement by which they will be evaluated (old or new)- have one year from time the new 7.12 is approved- each faculty member will sign an agreement about the form to be used<br />
  15. 15. Changes and Faculty<br />Probationary faculty can also choose 7.11 by which they will be evaluated depending upon their date of hire.<br />If hired after June 8, 2007, they are bound by the new Regents Policy on Faculty Tenure.<br />Once promoted to associate professor, bound by new section 9.2 for promotion to professor<br />
  16. 16. Process of Choice of 7.12<br />A memorandum of understanding will be generated by the Vice Provost for Faculty and Academic Affairs for non-AHC faculty.<br />Each faculty member (probationary and tenured associate professors) will be contacted with a copy to the chair/head and the associate dean of the college.<br />
  17. 17. Process of Choice of 7.12<br />Faculty get a copy of both the old and new 7.12 statement and the old and new Faculty Tenure policy.<br />The e-mail explains the process.<br />Faculty respond with their choice.<br />AHC faculty will be contacted by Assistant Vice President Barbara Brandt in the AHC.<br />
  18. 18. Specific Criteria for Tenure<br />Teaching<br />Research<br />Service<br />
  19. 19. Teaching Effectiveness<br />Evaluated in a variety of ways- student ratings- peer observation and evaluation- letters from students- teaching awards- curricular development- syllabi<br />
  20. 20. Professional Distinction in Research, Scholarship, & Creative Work<br />Peer-reviewed publications<br />Books<br />Scholarly presentations<br />Evidence of impact (citation index)<br />External funding from grants<br />National and international venues for artistic work<br />
  21. 21. Service<br />Professional association/offices and committees<br />Editorial boards of journals<br />University committees<br />Departmental committees<br />External community service<br />Faculty advisor<br />
  22. 22. Section 5.5 of Faculty Tenure<br />Extension of probationary service is allowed for one year at the request of the probationary faculty:- on the occasion of the birth of that faculty member’s child or adoptive/foster placement of a child with that faculty member<br />
  23. 23. Section 5.5 of Faculty Tenure<br />Extension of probationary service is allowed for one year at the request of the probationary faculty:- when the faculty member is a major caregiver for a family member who has an extended serious illness, injury, or debilitating condition (can use this no more than 2 times)<br />
  24. 24. Section 5.5 of Faculty Tenure<br />Extension of probationary service is allowed for one year at the request of the probationary faculty:- when the faculty member has an extended serious illness, injury, or debilitating condition<br />
  25. 25. Section 5.5 of Faculty Tenure<br />Extended the time window to make the request from 3 months to 12 months of the events giving rise to the claim<br />
  26. 26. Stopping the Tenure Clock<br />Form provided and available on line<br />Goes from the department chair to the senior vice chancellor <br />Available for both female and male faculty for all areas<br />
  27. 27. Tenure Cases<br />Annual review of probationary faculty<br />Tenured faculty review curriculum vitae and activity reports<br />Annual conferences with chair or head<br />Completion of Form 12<br />Sent to Dean and SVPP<br />
  28. 28. Tenure Cases<br />Tenure decision may be made at any time.<br />A decision to terminate the appointment can be made at anytime.<br />
  29. 29. Department Level: Dossier<br />Selection of external reviewers- number varies by department & campus- new Procedures document specifies how many reviewers are needed and their backgrounds- selection by both candidate & the department<br />
  30. 30. Department Level: Dossier<br />Selection of external reviewers- distinguished scholars in the field- peer institutions- individuals who will write evaluative letters- given enough time- have sufficient materials to evaluate<br />
  31. 31. Department Level: Dossier<br />Best practices:- dossier “caseworker”- mentoring or synopsis committee<br />
  32. 32. Department Level: Dossier<br />Provide information to the “caseworker” of the dossier- journals & publishers- scholarly & creative venues- conferences<br />
  33. 33. Department Level: Dossier<br />Provide information to the “caseworker” of the dossier - accurate list of scheduled & unscheduled teaching- teaching evaluations- teaching materials<br />
  34. 34. Department Level: Dossier<br />Finished dossier should be:- clear to the campus readers- complete according to instructions- provide an accurate picture of who you are<br />
  35. 35. College level<br />Each dean makes a recommendation to the provost about promotion and tenure.<br />Colleges differ in their processes.<br />
  36. 36. Campus Level<br />P & T committee- made up of senior faculty- across disciplines in the campus- make a recommendation to the senior vice chancellor and chancellor<br />
  37. 37. Provost’s Office Review<br />Each dossier is reviewed by several vice provosts.<br />SVPP reviews array of cases with particular emphasis on cases with negative votes or variance in voting.<br />
  38. 38. Most Common Departmental Errors in the Tenure Process<br />Poor annual reviews<br />Sketchy reviews<br />Do not address the 7.12 criteria<br />Address performance issues not in the 7.12<br />Address collegiality issues<br />Avoid problems until the very end<br />
  39. 39. Most Common Departmental Errors in the Tenure Process<br />Departmental report at the tenure decision time<br />Includes discussion of criteria not in the 7.12 statement or disregards criteria that exist<br />Includes erroneous information <br />
  40. 40. Most Common Departmental Errors in the Tenure Process<br />Actions of the chair<br />Does not share the departmental report with all faculty<br />Uses language in the chair’s report that suggests a poor climate for the candidate<br />
  41. 41. Most Common Departmental Errors in the Tenure Process<br />Failure to recognize what extension of the probationary period means<br />Put the correct probationary year on the President’s Form 12<br />Address the expectation of performance correctly in the annual review (i.e. you cannot expect a year’s progress when the clock is stopped)<br />
  42. 42. Most Common Departmental Errors in the Tenure Process<br />Failure to recognize what extension of the probationary period means<br />Make sure that you use the language recommended by the provost for external reviewers regarding the length of the probationary period<br />
  43. 43. Most Common Departmental Errors in the Tenure Process<br />Choice of external reviewers<br />Chair/head should work with the candidate to choose reviewers.<br />Document this process in the dossier.<br />Choose enough reviewers.<br />Make sure that at least half but no fewer than 4 reviewers have no professional connection with the candidate.<br />
  44. 44. Most Common Departmental Errors in the Tenure Process<br />Extreme care in tenure denial cases or split votes<br />Follow every procedure in the tenure policy, Procedures document, and your 7.12 to the letter.<br />Work with your associate dean and with me about procedure (but not evaluation)<br />
  45. 45. Most Common Departmental Errors in the Tenure Process<br />Extreme care in tenure denial cases or split votes<br />Make sure that the file also reviews the positive performance on criteria in the 7.12 statement.<br />Avoid having duplicate faculty votes. If they happen, have a clear and compelling rationale and document this in the dossier.<br />
  46. 46. Contact for Questions:<br />Arlene CarneyVice Provost for Faculty and AcademicAffairs220 Morrill Hall626-9545carne005@umn.edu<br />
  47. 47. Contact for Questions:<br />Karen Zentner Bacig<br /> Associate to the Vice Provost for Faculty and Academic Affairs<br /> 220 Morrill Hall<br /> 624-5082<br />

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